Mt. Spokane High School Athletics Administrative Assistant

Mead School District; Mead (WA); On-site; USD 29,000 - 42,000; Full time

Job summary

Mead School District in Mead, WA, seeks an Athletics Administrative Assistant for Mt. Spokane High School. The role runs 8 hrs/day from 7:00am to 3:30pm, 212 days per year, supporting the Athletic Director and department operations.

You will handle registrations, calendars, travel, eligibility, and event coordination, while maintaining records and fostering positive relations with staff, students, and families.

Qualifications

• AA degree or equivalent education or work experience.
• Ability to use Mac and PC software and maintain records.
• Strong written communication and organizational skills.
• Ability to greet visitors and provide courteous service.
• Experience with calendar and travel arrangements.
• Ability to manage multiple tasks and work independently.
• Demonstrated problem-solving and data entry accuracy.
• Ability to work respectfully with staff, students, and families.

Responsibilities

• Perform a variety of assignments to support the athletic program, including processing registrations, work orders, correspondence, records, and maintaining files.
• Provide courteous, welcoming service to students, staff, parents, and the community.
• Maintain confidentiality as required by law and policy.
• Update website calendars, buses database, and binders daily.
• Oversee facility use calendar and coordinate with reservers and custodians.
• Make travel arrangements and prepare cost analyses as needed.
• Verify student travel paperwork and manage event worker/volunteer paperwork.
• Oversee athletic eligibility, grade checks, rosters, and awards documentation.
• Coordinate season-ending activities and photograph paperwork.

Skills

Office administration

Customer service

Multitasking

Communication

Confidentiality

Event coordination

Written communication

Data entry

Team collaboration

Social media management

Education

AA Degree or equivalent education and/or work experience

Tools

Mac/PC proficiency

MS Office

Database management

Google Workspace

Job description

Mt. Spokane High School Athletics Administrative Assistant

Mead WA Mt Spokane High School - Mead, Washington Open in Google Maps

Job Details

Job ID: 5958402

Application Deadline: Oct 21, 2026 11:59 PM (Pacific Standard Time)

Re-Posted: Oct 14, 2026 7:00 AM (UTC)

Starting Date: Immediately

Job Description

October 14, 2026

2026-2027

Mt. Spokane High School

Athletics Administrative Assistant

8 hrs per day/ 7:00am – 3:30pm

212 days per year

JOB SUMMARY:

The job of High School Athletic Administrative Assistant provides a variety of office support and/or secretarial duties for the Athletic Director. This position will assist the Athletic Director in the efficient operation of the Athletic Department.

ESSENTIAL FUNCTIONS:

• Perform a variety of assignments with the productive operation of the athletic program, including processing online registration, initiating work orders, correspondence, memos, records, mail, and maintaining files and department binders
• Provide courteous, efficient, positive, and welcoming atmosphere to students, staff, parents, administration, and the community including greeting visitors, answering phones and questions regarding the booster club and athletics in a consistently positive and friendly tone
• Maintain confidentiality as required by State and Federal law and District and WIAA policy and procedures
• Accurately update and maintain website calendars, database for buses, and binders daily
• Oversee facility use calendar & communicate with both the reserving parties and custodians
• Make all travel arrangements, such as scheduling transportation, making reservations for events, and preparing the cost analysis as needed.
• Verify and maintain students’ travel paperwork.
• Work as the event coordinator for home events and process applications for event workers and volunteers, along with verifying their paperwork.
• Oversee and manage athletic eligibility, including grade checks and residency verification, team photos, and all awards and certificates.
• Organize, update, and maintain player rosters.
• Organize post season activities including paperwork.
• Build and maintain positive working relationships with coaching staff, student athletes and families.
• Communicate with other departments as needed, regarding upcoming events.
• Promote and schedule all summer camps, along with preparing the brochures.
• Provide general office support as needed.
• Perform related duties as assigned.

QUALIFICATIONS:

• AA Degree or equivalent education and/or work experience

KNOWLEDGE, SKILLS & ABILITIES:

• Considerable knowledge of and ability to use Mac's, PC's and related software
• Demonstrated ability to independently respond to problematic situations and to remain calm under stress
• Ability to maintain accurate records and enter and maintain data in automated systems
• Ability to identify problems and to propose feasible solutions
• Ability to multi-task and work independently
• Strong organizational skills and the ability to work well under pressure and to meet deadlines
• Strong interpersonal skills and the ability to work professionally with persons at all levels
• Excellent writing skills and the demonstrated ability to develop written reports and action plans
• Possess excellent spelling, grammar, punctuation and composition skills
• Demonstrated record-keeping/filing skills and ability to work with figures
• Demonstrated skills in written and oral communication and organizational ability
• Ability to manage the school athletic social media accounts
• Ability to promote athletic events and activities

WORK ENVIRONMENT

Must be physically capable of kneeling, bending, standing and have the ability to lift up to 50 lbs., if necessary.

TERMS OF EMPLOYMENT and Salary:

As outlined by and in accordance with the collective bargaining agreement (CBA) of the Mead Association of Educational Office Professionals (MAEOP)and Policies and Procedures of Mead School District. A typical school year consists of the one hundred eighty (180) scheduled school days plus eleven (11) holidays and twenty-One (21) days beyond the one hundred eighty (180) day student calendar.

The salary range for the position is: Min $21.40– Max $30.38 Salary placement will be at step 1 on the appropriate scale for the position unless otherwise noted within the contract. CBAs and Salary Schedules can be reviewed from the Human Resources page of the Mead School District website at https://www.mead354.org/about-us/department-directory/human-resources/new-page Mead policies and Procedures can be accessed online at https://www.mead354.org/about-us/board-of-directors/board-policies

Each employee shall accumulate twelve (12) days of sick leave per year. An employee employed less than a full work year shall be entitled to a proportionate part of the sick leave allowance. A maximum of three (3) days of annual leave are provided for all employees based on the employee’s scheduled employment hours per day to be used for an absence during work hours, or to be accumulated for the purpose of cash out.

Employees anticipated to work more than 630 hours per year will be eligible for Benefits through the School Employees Benefits Board (SEBB) Standard benefits include Medical, Dental, Vision, Life Insurance, and Long-Term Disability. Positions anticipated to work 70 hours or more per month for at least 5 months over a 12-month period are eligible for Retirement through the State Department of Retirement Services.

Mead School District #354 is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance procedures may be directed to the District’s Title IX/Civil Rights Officer, Josh Westermann, Section 504 Coordinator, Heather Havens and/or Affintive Action officer, Keri Hutchins, at [phone] or via mail to 2323 E. Farwell Rd., Mead, WA, 99021. Persons who may need some accommodation in the hiring process should contact the Human Resources Office at [phone]. #35055808

Position Type: Continuing Position

Salary: $21.40 to $30.38 Per Hour

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Shelli Nemec , Recruiting Specialist
• District Office
• Mead, Washington 99021
• Phone: [phone]
• Email: [e-mail]