Athletic Facilities & Event Manager

Mount Saint Mary's University; Emmitsburg (MD); On-site; USD 41,000 - 50,000; Full time

Job summary

Mount St. Mary’s University is seeking an Athletic Facilities & Event Manager to support planning, coordination, and execution of athletic events and facility operations.

You will help create exceptional game day experiences for student-athletes, coaches, fans, officials, and visiting teams, while ensuring safe, compliant operations. The role reports to the Director of Athletic Facilities & Operations and requires coordinating staffing, logistics, and compliance with NCAA rules.

Qualifications

• Bachelor’s degree in Sport Management, Business Administration, Event Management, Recreation, or related field.
• One (1) year of athletics operations, event management, facility operations, or related field.
• Demonstrated organizational, project management, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Proficiency with Microsoft Office Suite.
• Ability to work evenings, weekends, holidays, and flexible hours as required by athletic & recreation events and department needs.
• Knowledge of and compliance with institutional, conference and NCAA rules, both general and job-specific.

Responsibilities

• Lead game day operations for athletic events and venues from planning through post-event breakdown.
• Develop and implement detailed event management plans, timelines, and procedures.
• Coordinate staffing and logistics with internal and external partners.
• Ensure surfaces and ARCC spaces are safe and prepared for competitions and events.
• Serve as primary contact for visiting teams and game officials for events.
• Coordinate with Athletics Operations on visiting team logistics and game day needs.
• Foster relationships with conference partners, NCAA reps, vendors, and external constituents.
• Assist with day-to-day operation and stewardship of Athletics facilities.
• Conduct daily/weekly facility walk-through for assigned sports.
• Monitor facility needs and communicate at weekly Operations meetings.
• Collaborate on ARCC facility maintenance, risk management, policies, and procedures.
• Supervise ARCC during operational hours and events.
• Assist in preparing fields and facilities for recreational events and competitions.
• Work with Recreation & Wellness on event logistics.
• Create and maintain operational manuals and event information materials.
• Oversee game day staff for assigned sports.
• Contribute to development and improvement of operational policies and procedures.
• Run on- & off-campus errands as needed.
• Maintain positive interoffice relationships.
• Perform other duties as assigned by the Director for Athletic Facilities & Operations.

Skills

Event management

Organization

Communication

Microsoft Office

Flexible hours

NCAA rules

Education

Bachelor’s degree in Sport Management

Tools

Microsoft Office

Job description

Position Title:

Athletic Facilities & Event Manager

Job Description:

The Athletics Facility and Event Manager serves as a key member of the Athletics Operations & Facilities team and is responsible for supporting the planning, coordination, and execution of athletic events and facility operations for Mount St. Mary’s University. This position assists in creating exceptional game day experiences for student-athletes, coaches, fans, officials, and visiting teams while ensuring safe, efficient, and compliant operation of athletics facilities. This position reports directly to the Director of Athletic Facilities & Operations.

Essential Duties and Responsibilities:

Event Management

• Lead game day operations for athletic events and venues, ensuring successful execution from planning through post-event breakdown for assigned sports.
• Develop and implement detailed event management plans, timelines, and operational procedures.
• Coordinate staffing and logistics needs with internal and external partners
• Ensure competition surfaces and ARCC spaces are safe and properly prepared for internal and external competitions, events, and programs.
• Serve as a primary point of contact for visiting teams and game officials for assigned events.
• Coordinate with the Associate Director of Athletics & Recreation for Operations on visiting team logistics, including facility access, practice schedules, locker room assignments, and game day needs.
• Foster positive relationships with conference partners, NCAA representatives, vendors, and external constituents.

Facility Management

• Assist with the day-to-day operation and stewardship of Athletics facilities.
• Conduct daily/weekly facility walk-through for assigned sports.
• Monitor and communicate facility needs and operational concerns at weekly Operations meetings with campus partners.
• Collaborate with Recreation Facility Supervisor on ARCC facility maintenance, risk management, policies, and procedures.
• Supervise the ARCC as needed during operational hours and special events.

Department Support

• Assist in preparing fields and facilities for recreational events & competitions.
• Work collaboratively with Recreation & Wellness on internal and external event logistics.
• Assist in the creation and maintenance of operational manuals, guidelines, and event information materials.
• Oversee game day staff for assigned sports.
• Contribute to the development and continuous improvement of operational policies, procedures, and best practices.
• Run on- & off-campus errands as needed.
• Maintain positive and collaborative interoffice relationships
• Perform other duties as assigned by the Director for Athletic Facilities & Operations.
• Maintain positive and collaborative interoffice relationships

Job Requirements: Education, Experience and Skills:

Minimum Qualifications

• Bachelor’s degree in Sport Management, Business Administration, Event Management, Recreation, or a related field.
• One (1) year of experience in athletics operations, event management, facility operations, or a related field.
• Demonstrated organizational, project management, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Proficiency with Microsoft Office Suite.
• Ability to work evenings, weekends, holidays, and flexible hours as required by athletic & recreation events and department needs.
• Knowledge of and compliance with institutional, conference and NCAA rules, both those general in nature and those which apply specifically to their job responsibilities.

Knowledge, Skills & Abilities

• Strong attention to detail and commitment to operational excellence.
• Ability to build collaborative relationships with campus partners and external stakeholders.
• Strong problem-solving and decision-making skills.
• Exceptional customer service orientation.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.

Working Conditions

• Frequent evenings, weekends, and holiday work.
• Moderate physical activity, including standing, walking, lifting, and moving event equipment.
• Ability to work in outdoor environments and varying weather conditions during events

Targeted Salary

$45,500/year

(Actual compensation will be commensurate with experience, education, and qualifications).

• This full-time position includes a comprehensive benefits package, featuring annual, holiday, and sick leave.
• The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary’s University, an employer-sponsored retirement contribution, and a robust paid time off program.
• For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html

Full Time/Part Time:

Full time