ATF Compliance & Records Administrator

Glenn Zanders Fur & Sporting Goods INC; Sparta (IL); Vor Ort; USD 17.000 - 24.000; Vollzeit

Benefits dieser Stelle

401(k) with employer match

Profit Sharing

Health/Dental/Vision/Life insurance

Accident/Critical Illness Short/Long

PTO/Holiday Pay

Employee Discounts (conditions apply)

Zusammenfassung

Zanders Sporting Goods, a long‑standing Illinois firearms distributor, seeks a detail‑driven ATF Records and Compliance Administrator to maintain bound book records, ensure regulatory compliance, and support daily business operations onsite. Ideal candidates are organized, trustworthy, and able to handle sensitive information in accordance with federal and state laws.

Responsibilities include responding to ATF inquiries, updating customer accounts (FFL, SOT, EIN), invoicing, and coordinating

Qualifikationen

• High school diploma or GED is required.
• FOID Card required for Illinois residents.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to handle sensitive, regulated information confidentially.
• Proficiency in email communication and basic office software.
• Experience with firearms industry compliance or regulatory reporting preferred.
• Prolonged periods sitting at a desk and working on a computer.

Aufgaben

• Main point of contact for ATF communications and bound book records.
• Monitor and respond to emails daily.
• Create and set up new customer accounts.
• Update and maintain customer account documentation (FFL, SOT, resale certificates, EIN).
• Complete and submit customer change-of-address forms as required.
• Communicate with customers about changes and updates to their accounts.
• Promptly respond to daily serial number trace requests from the ATF.
• Report Lost in Transit (LIT) items to ATF and generate corresponding invoices.
• Maintain accurate, current, and compliant regulatory records.
• Communicate with the Sales department to efficiently update accounts.
• Create sales and purchase orders for Henry Drop Ship (DS).
• Email purchase orders to Henry DS in a timely manner.
• Accurately invoice customer accounts and update shipping information once orders have shipped.
• Manage NFA inbox.
• Submit suppressor orders to shipping partners.
• Maintain up-to-date suppressor serial number tracking inventory logs.
• Promptly handle Defer Processing inquiries.
• Update information and communicate effectively with Warehouse departments.
• Release orders after updates are confirmed.
• Ensure all records are complete, accurate, properly filed, and readily accessible for audit or review.
• Other duties as assigned.

Kenntnisse

Attention to detail

Organizational skills

Time management

Confidential handling

Communication skills

Ausbildung

High school diploma or GED

Tools

Spreadsheets

Invoicing software

Jobbeschreibung

Zanders Sporting Goods, a long‑standing Illinois firearms distributor, seeks a detail‑driven ATF Records and Compliance Administrator to maintain bound book records, ensure regulatory compliance, and support daily business operations onsite. Ideal candidates are organized, trustworthy, and able to handle sensitive information in accordance with federal and state laws.

Responsibilities include responding to ATF inquiries, updating customer accounts (FFL, SOT, EIN), invoicing, and coordinating