Administrative Assistant

Entergy; Beaumont (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Entergy is seeking an Asst-Administrative III to provide secretarial and administrative support to staff and managers in Beaumont, Texas. The role involves managing calendars, processing invoices, and coordinating meetings.

The ideal candidate will have vocational training or equivalent experience and 4-6 years as an Assistant-Admin III. Tasks include preparing documents, maintaining confidentiality, and responding to various administrative requests.

Qualifications

• Typically requires vocational training, apprenticeships or equivalent experience.
• 4-6 years experience as an Assistant-Admin III.

Responsibilities

• Provide secretarial and administrative support to Staff and Managers.
• Manage calendar, schedule events, travel arrangements, and meetings.
• Prepare documents, spreadsheets, and presentations.
• Handle multiple assignments and work within deadlines.
• Process expense reports and input employee worked hours.

Education

Vocational training or equivalent experience

Job description

Job Title

Asst-Administrative III

Responsibilities

• Provide secretarial and administrative support to Staff and Managers.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.
• Process expense reports and input employees worked hours into the system.
• Coordinate with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.
• Various additional duties or assignments requested by senior management.

Minimum Requirements

Education: Typically requires vocational training, apprenticeships or equivalent experience in a related field, not typically required to have a four‑year degree.

Experience: 4‑6 years as an Assistant-Admin III.

EEO Statement

The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.