Association Administrative Assistant

Grayson Baptist Association; Sherman (TX); In loco; USD 21.000 - 30.000; Part-time

Descrizione del lavoro

Grayson Baptist Association is seeking a dependable, organized, ministry-minded team member for a part-time Office Administration role. The position offers a great schedule and competitive pay, with responsibilities spanning front-office tasks and church resources support.

The ideal candidate will manage scheduling, communications, and basic financial records, while coordinating lake property, ministry resources, and association meetings.

Competenze

• High school diploma or equivalent required.
• Strong organizational, interpersonal, and written communication skills.
• Proficiency with Microsoft Office or comparable tools; familiarity with spreadsheets and financial systems.
• Knowledge of digital design, social media, and website platforms; willingness to learn.

Mansioni

• Maintain regular office operations, scheduling, correspondence, records, supplies, equipment, and facilities.
• Respond to calls, emails, inquiries, and requests for church resources; assist AMS and BSM Director.
• Prepare and distribute newsletters, announcements, emails, promotional materials; manage website and social media content.

Conoscenze

Organizational skills

Interpersonal skills

Written communication

Attention to detail

Creativity

Formazione

High school diploma or equivalent

Strumenti

Microsoft Office

QuickBooks

Digital design

Web content/tools (website platforms)

Descrizione del lavoro

We are seeking a dependable, organized, and ministry-minded team player committed to serving pastors and strengthening local churches through Grayson Baptist Association. This part-time position offers a great work schedule and very competitive pay. The ideal candidate will demonstrate strong administrative and communication skills, sound judgment, creativity, attention to detail, and the ability to effectively coordinate association operations and ministry resources.

Job Responsibilities

Office Administration & Church Support

• Maintain regular office operations, scheduling, correspondence, records, supplies, equipment, and facility needs while providing a welcoming environment for pastors, churches, and visitors.
• Respond professionally to calls, emails, facility inquiries, and requests for church resources; assist the Associational Mission Strategist (AMS) and BSM Director.

Church Communications, Media & Promotion

• Prepare and distribute the GBA newsletter, church announcements, email communications, event promotions, and printed materials.
• Maintain website and social media content, create graphics and flyers, and keep church and pastor contact lists current.

Financial Administration & Reporting Coordination

• Assist the AMS and Treasurer with budget worksheets, bank deposits/intake records, financial planning, contribution records, expense documentation, and reporting.
• Coordinate records and monthly reports with outsourced financial services; maintain organized files and flag discrepancies for leadership review.

Lake Property & Ministry Resource Coordination

• Manage GBA lake property and dormitory inquiries, reservations, calendars, guest communications, invoices, and deposit records with the camp host.
• Maintain information and scheduling records for shared ministry resources, including the evangelism trailer.
• Coordinate counseling center inquiries, assist prospective clients with scheduling appointments, and facilitate communication between clients and counselors while maintaining confidentiality.

Association Meetings, Events & Records

• Prepare agendas, meeting packets, minutes, reports, and follow-up materials for Leadership Team and Executive Board meetings.
• Coordinate and support all associational meetings, ministry gatherings, special events, and administrative activities, including scheduling, planning, logistics, preparation, and recordkeeping.

Qualifications

A High school diploma or equivalent required. Strong organizational, interpersonal, and written communication skills; proficiency with Microsoft Office or comparable office tools; familiarity with spreadsheets, financial systems such as QuickBooks, digital design, social media, and website platforms (or willingness to learn). Applicants should demonstrate active involvement in a local church, confidentiality, initiative, and alignment with GBA’s mission and core values.