Associate Warehouse Specialist

Spinal Elements; Carlsbad (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with 4% company match

Educational reimbursement

10 holidays + 1 floating holiday

15 days PTO

Sick Time

Job summary

Spinal Elements in Carlsbad, CA is hiring an Associate Warehouse Specialist to manage receipt, inventory, stocking and distribution of parts and finished goods. You will verify shipments, enter data into ERP systems, and ensure accurate, timely order fulfillment in a safe, organized warehouse.

The role requires attention to detail and the ability to work independently or in a team in a fast-paced setting; experience with medical devices or regulated warehouses is a plus.

Qualifications

• High school diploma or GED required.
• Warehouse or logistics experience preferred.
• Experience using ERP systems (NetSuite, SAP, Oracle) preferred.
• Familiarity with FedEx/UPS software and shipping procedures preferred.
• Experience in the medical device industry or a regulated warehouse environment is a plus.

Responsibilities

• Receive incoming materials and verify shipments against purchase orders or packing slips.
• Stock and organize parts and finished goods per procedures and storage systems.
• Pick, pack, and ship customer and field orders accurately and on time.
• Perform routine cycle counts; participate in year-end inventory.
• Monitor expiration dates and quarantine outdated items as needed.
• Maintain warehouse cleanliness and safety.
• Enter data into ERP/shipping systems accurately.
• Identify and report inventory discrepancies; assist investigations.
• Support material planning and movement to improve efficiency.
• Follow SOPs, safety protocols, and quality system requirements.
• Cross-train and stay updated on warehouse procedures.
• Collaborate with Customer Service, Asset Management, and Quality.

Skills

Inventory management

KPI tracking

Problem solving

OSHA safety knowledge

Communication

Attention to detail

ERP systems

Shipping platforms

MS Office

Time management

Customer service

Education

High school diploma or GED

Tools

ERP systems (NetSuite/SAP/Oracle)

Shipping software (FedEx/UPS)

Microsoft Office

Job description

Spinal Elements is a Carlsbad, California-based medical device company focused on the design, development, and commercialization of a comprehensive portfolio of systems, products, and technologies for spine surgery procedures. A leading designer, developer, manufacturer, and marketer of innovative medical devices used in spinal surgical procedures, Spinal Elements combines leading medical device technologies, biologics, and instrumentation to create positive surgical outcomes that exceed surgeon and patient expectations. Spinal Elements has built a reputation delivering innovative and differentiated technologies that enable fundamental shifts in solutions for spine surgery. The company markets a complete portfolio of advanced spinal implant technologies. Learn more at http://www.spinalelements.com/.

About the Role

The Associate Warehouse Specialist is a key member of the Operations team responsible for managing the receipt, inventory, stocking, and distribution of parts and finished goods in the warehouse. This role involves both physical and administrative responsibilities, including accurate data entry, inventory control, and order fulfillment. The Associate Warehouse Specialist supports the smooth and efficient operation of the warehouse by ensuring inventory accuracy, meeting shipping deadlines, and maintaining a clean, safe, and organized work environment. The ideal candidate is detail-oriented, dependable, and capable of working independently or collaboratively in a fast-paced setting.

Primary Responsibilities Include:

• Receive incoming materials and verify shipments against purchase orders or packing slips
• Stock and organize parts and finished goods in accordance with company procedures and storage systems
• Pick, pack, and ship customer and field orders accurately and on time
• Perform routine and scheduled cycle counts; participate in year-end physical inventory
• Monitor product expiration dates and remove or quarantine outdated items as needed
• Maintain warehouse cleanliness and organization to ensure safety and efficiency
• Accurately enter data into ERP and shipping systems (e.g., UPS/FedEx software, NetSuite or similar)
• Identify and report inventory discrepancies; assist in investigating and resolving issues
• Support the planning and movement of materials to improve efficiency and flow
• Follow all established SOPs, safety protocols, and quality system requirements
• Participate in cross-training and maintain up-to-date knowledge of warehouse procedures
• Support team members and collaborate with other departments including Customer Service, Asset Management, and Quality

What Makes You Successful (KSA’s)

• Understanding of inventory management principles and warehouse operations
• Ability to track metrics and KPIs related to productivity, inventory accuracy, order fulfillment, and safety
• Problem-solving skills; ability to identify operational inefficiencies and implement process improvements
• Familiarity with OSHA safety standards; ability to maintain a safe working environment
• Effective communication and interpersonal skills; ability to foster a positive and collaborative team culture
• High attention to detail and accuracy in both physical and computer-based tasks
• Proficient in the use of ERP systems, shipping platforms (FedEx, UPS), and Microsoft Office tools
• Strong organizational, time management, and multitasking abilities
• Customer service-oriented mindset with a focus on internal and external satisfaction
• Ability to work independently and manage competing priorities with minimal supervision

departments.

What You’ll Get (Benefits & Perks)

• A full and comprehensive benefits program including medical, dental, vision, short-term and long-term disability, flexible spending accounts, and more
• Wellness program and Employee Assistance Program (EAP)
• Retirement savings plan (401k) with 4% company match (no vesting period)
• Educational reimbursement program
• 10 paid company holidays and 1 floating holiday
• 15 days PTO
• Sick Time

Education and Experience

• High school diploma or GED required
• Warehouse or logistics experience is preferred
• Experience using ERP systems (e.g., NetSuite, SAP, Oracle) preferred
• Familiarity with FedEx/UPS software and shipping procedures preferred
• Experience in the medical device industry or a regulated warehouse environment is a plus

Work Authorization

US Work Authorization required

This job operates in a warehouse, shipping & receiving, and lab area.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

The employee will be required to perform duties at a computer workstation on a computer and phone. Must be able to lift up to 50 pounds to prepare specimens and surgical set for events.

Spinal Elements is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.