Associate/ Senior Administrative Analyst

San Diego Association of Governments; San Diego (CA); On-site; USD 80,000 - 140,000; Full time

Job summary

San Diego Association of Governments (SANDAG) seeks an Administrative Analyst to support governance, compliance, and public records functions. This role will help develop and implement the Public Records Request (PRR) Program and advance agency-wide information governance.

The position supports public meeting administration, records retention, and cross-department collaboration, with potential placement at Associate or Senior level based on qualifications and experience.

Qualifications

• Superior verbal and written communication skills enabling trust-based cross-department collaboration.
• Strong analytical thinking and proactive problem solving under tight deadlines.
• Ability to navigate sensitive conversations with tact and maintain confidentiality.

Responsibilities

• Lead development and continuous improvement of SANDAG’s PRR Program.
• Manage PRR intake, processing, and fulfillment in compliance with the California Public Records Act.
• Support public meeting administration, agendas, records retention, and governance compliance.
• Collaborate with General Counsel, Government Relations, and department liaisons on sensitive requests.
• Maintain calendar, logs, and governance documentation for accuracy and accessibility.

Skills

Verbal communication

Written communication

Analytical thinking

Strategic prioritization

Leadership

Discretion

Tools

SharePoint

Public records software

Job description

Role

The Administrative Analyst supports the governance, compliance, and public records functions of SANDAG. This position will play a key role in developing and implementing SANDAG’s Public Records Request (PRR) Program and advancing agency-wide information governance practices. This role will focus on coordinating PRR intake, processing, fulfillment, tracking, and reporting in alignment with the California Public Records Act.

The Analyst also assists with public meeting administration, agenda coordination, records retention, compliance tracking, and departmental collaboration. This role supports the agency’s goals to strengthen public trust through transparent governance, pursue organizational excellence, cultivate regional opportunities, and advance sustainable partnerships.

This position will be filled at the Associate or Senior level depending on qualifications and experience of the selected candidate.

Overview of the Clerk Team

The Clerk Team plays a pivotal role in helping the organization demonstrate transparency, consistency, and professionalism as a public agency. This team provides operational support for public meetings, agenda processes, public records, and governance compliance. Activities include preparing, posting, and archiving official records; coordinating meeting logistics; maintaining compliance with legal posting requirements; and supporting public access to agency actions.

This position also supports the Administration Department’s objectives to serve as a model for compliance and communications, build foundational systems and documents that guide agency operations, and deepen intra-agency partnerships.

Ideal Candidate

The ideal Administrative Analyst is a resourceful self-starter whose superior verbal and written communication skills enable them to forge trust-based alliances across departments, ensuring the Clerk Team is represented with professionalism and integrity. They approach every challenge with meticulous attention to detail and a commitment to excellence, applying sound judgment, ethical integrity, and unwavering discretion to protect sensitive legislative work.

Their analytical thinking and strategic prioritization allow them to solve problems proactively and manage time effectively under tight deadlines. They navigate sensitive conversations with tact to foster cooperation and trust. They exhibit natural leadership by setting a positive example and taking initiative on key projects. They champion continuous improvement by embracing complexity, anticipating needs, and streamlining processes.

Senior Level (in addition to Associate level responsibilities):

• Lead the development, operation, and continual improvement of SANDAG’s PRR Program.
• Manage intake, processing, coordination, and fulfillment of PRRs in compliance with the California Public Records Act.
• Manage SharePoint file organization, standardization, and lifecycle workflows.
• Support post-meeting workflows such as uploading recordings, publishing materials, and maintaining archives.
• Ensure compliance with the Brown Act, public notice requirements, and internal governance procedures.
• Collaborate closely with the Office of General Counsel, Government Relations, and departmental liaisons to respond to sensitive, complex, or high-visibility requests.

Associate level:

• Maintain PRR tracking systems, deadlines, metrics, and response templates; prepare routine and specialized PRR reports for Executive review.
• Support the solicitation, evaluation, and implementation of public records management and e-discovery software, ensuring the solution aligns with SANDAG’s transparency, data governance, and operational goals.
• Support the development and maintenance of records retention schedules and inventory plans.
• Contribute to agency-wide data governance planning, records inventory development, and compliance audits.
• Participate in retention and disposition activities and compliance reviews to ensure adherence to legal, regulatory, and policy requirements.
• Assist with agenda coordination, production, and publication for Board, Policy Advisory Committees, and working groups.
• Support public meetings, including documenting actions, administering public comment, tracking attendance, and producing minutes.
• Maintain calendars, logs, digital repositories, and governance documentation with a focus on accuracy and accessibility.
• Assist with Form 700 tracking and Conflict of Interest Code updates.

Annual Salary Ranges:

• Associate Administrative Analyst: $77,085 - $119,496
• Senior Administrative Assistant: $93,725 - $145,288

This recruitment is open for a two-week period or until a sufficient number of applications are received and may close at any time without prior notice. Applicants are encouraged to submit their applications as soon as possible.

Expected start date:

December 2026

This position will be filled at the Associate or Senior level depending on qualifications and experience of the selected candidate.