Administrative Analyst - City Clerk

City of El Cajon; El Cajon (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

The City of El Cajon is seeking a detail-oriented Administrative Analyst (Non-Classified) to support the Office of the City Clerk. The role involves analyzing municipal programs, managing records, and providing clear information to residents to aid democratic participation.

A Bachelor's degree in public or business administration is required, with a Graduate degree preferred. Strong communication, discretion, and the ability to develop proposals are essential.

Qualifications

• Bachelor's degree in public or business administration or related field.
• One year of municipal government experience preferred; clerical experience alone does not qualify.

Responsibilities

• Conducts administrative, operational, and management analyses for city-wide issues.
• Assist in program evaluation affecting allocation of resources and public services.
• Prepare and deliver presentations to City Council, commissions, or community groups.
• Provide excellent customer service and respond to inquiries from the public.

Skills

Municipal administration

Office practices

Records management

Discretion/confidentiality

Education

Bachelor's in Public/Business Administration

Tools

MS Office

Records management software

Job description

*This is a non-classified, at-will position.*

May be eligible for a 5% educational incentive for Master's Degree.

The Opportunity

The City of El Cajon is currently searching for a detail-oriented individual who is organized, resourceful, has excellent communication skills and the ability to undertake a range of administrative tasks to support the Office of the City Clerk. The ideal candidate possesses a thorough understanding of municipal principles, methods and techniques, and the exercise of professional judgment in selecting appropriate analytical methods and latitude in developing proposals and recommendations.

Office of the City Clerk

The City Clerk department plays a vital role in the smooth operation of local government, serving as the central hub for public records, elections, and the administration of official City processes. The City Clerk’s office administers the City’s Records Management Program to ensure the preservation, retention, distribution, and processing of vital City records. It also receives, facilitates, and responds to public records requests in accordance with the California Public Records Act. The office is dedicated to providing excellent customer service and clear, accurate information that empowers residents to participate in the democratic process, access City records, and stay informed about the workings of their local legislative body.

Recruitment Process

Applications and Supplemental Questionnaires will be screened for qualifications. The most highly qualified candidates will be invited to participate in an in-person Qualifications Appraisal Interview and Practical Exam, tentatively scheduled for November 5, 2026. Successful candidates will be placed on an eligibility list for employment consideration for at least six months.

Administrative Analyst (Non-Classified)

Sample Representative Duties

• Conducts sensitive administrative, operational and management analyses, studies and research projects involving City-wide issues, programs, policies and procedures;
• Assists in planning and program evaluation activities having significant effect on the allocation of human and fiscal resources, and the quality and level of public services;
• Performs a wide variety of administrative and analytical duties in support of City-wide issues;
• Analyzes administrative, organizational, and legislative issues;
• Prepares and delivers presentations on a wide variety of issues to the City Council, City commissions and/or community groups;
• May represent the City at inter-departmental, inter-governmental and community activities and meetings;
• May coordinate multi-departmental projects and programs;
• May administer grants, including the research, development, review and preparation of grant applications;
• Coordinates special projects as assigned;
• Serves as a liaison with employees, departments, the public, and other agencies;
• Provides excellent customer service, general information, and assistance to the public.

Knowledge and Skills

• Principles and practices of municipal government administration;
• Principles of records management and retention;
• Modern office practices;
• Knowledge of software applications
• Maintain complex records, including filing, storage, retrieval, and disposal of documents;
• Complete discretion and confidentiality;
• Establish and maintain effective working relationships with those contacted in the course of work;
• Work with various cultural and ethnic groups in a tactful and effective manner.

Experience

Preferably one year in a municipal government setting providing administrative and analytical support (clerical experience does not qualify as administrative).

Education

A Bachelor's degree with a major in public or business administration or a directly related field. A Graduate degree in a directly related field is highly desirable and preferred.