Associate Registrar-Durham

State of North Carolina - North Carolina School of Science & Mathematics; North Carolina; Hybrid; USD 62,000 - 64,000; Full time

Benefits offered by this job

generous vacation and sick leave

12 annual holidays

tuition waiver benefits across the UNC

free access to on-site facilities like

life insurance

disability coverage

flexible spending accounts

Job summary

North Carolina School of Science and Mathematics (NCSSM) seeks a Student Registration / Associate Registrar to oversee enrollment, records, and registrar services across Durham, Morganton, Online, and Connect programs. Work hours are Monday–Friday 8–5 with occasional Saturdays; some remote work in summer.

The unit supports NCSSM Connect and reports to the Registrar. Master’s degree preferred; experience in a registrar’s office and handling confidential records is strongly preferred.

Qualifications

• Master’s degree preferred; experience in a secondary or post-secondary setting is strongly preferred.
• Experience with confidential student records and understanding of FERPA/permissions.
• Strong organizational and written/verbal communication abilities.

Responsibilities

• Coordinate course scheduling across multiple campuses and online programs.
• Provide exceptional advising and scheduling support to students, parents, and staff.
• Manage enrollment processing, audits, and academic data reporting.
• Maintain budgets and manage registrar-related administrative tasks.
• Support graduation and diploma/certificate processes.

Skills

Organizational skills

Communication skills

Data extraction & interpretation

Education

Master’s degree in Education or related field

Experience in registrar’s office

Tools

Blackbaud

DocHub

JIRA

Job description

Agency North Carolina School of Science, Math Division VC for Academic Programs

Student Registration / Assoc Registrar (NS) Position Number 65005038 Grade FLATRATE

About Us

North Carolina School of Science and Mathematics (NCSSM) a constituent of the University of North Carolina System, is a world-class public high school with statewide reach empowering academically talented students from every corner of the state to design their own future. We offer our Residential high school program in Durham and Morganton for juniors and seniors, our Online supplementary honors program, and individual virtual daytime Connect courses in partnership with local high schools, all tuition free. Our wide array of summer offerings for rising fifth- through 12th-graders includes free opportunities for in‑state students alongside paid options for students from anywhere in the world. Specializing in science, technology, engineering, and math and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980. For more information visit ncssm.edu.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity or expression, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran or national guard.

Description of Work

POSTING DATE: Monday, August 31, 2026 CLOSING DATE: Tuesday, September 15, 2026 **This position will close at 11:59 p.m. the night before the end date listed. POSITION TYPE: Permanent, 12-month, EHRA Exempt Professional Staff (EPS), FLSA Exempt, 1.0 FTE

NCSSM and the Registrar’s Office foster an environment of collaboration across departments and divisions and support community-engaged service and research.

Description of Duties

Work Hours, Monday-Friday 8-5, some Saturdays for events, some remote work in the summer. The Office of the Registrar is a part of the Enrollment Services department within the Academic Programs Division for NCSSM-Durham, NCSSM-Online, and NCSSM-Morganton. The unit also supports NCSSM Connect, in the Extended Learning division. The unit consists of the Registrar, two Associate Registrars, and the Attendance Officer. This position reports to the Registrar.

The Registrar’s Office:

• Fosters student success for all NCSSM students through academic policies and regulations.
• Monitors the successful completion of program requirements for all NCSSM students.
• Facilitates the functioning of the academic environment through enrollments, support, advising, attendance and student data collection.
• Adheres to the highest professional and legal standards in the management of educational records including keeping current on State statutes and Federal regulations regarding educational records.

Position Duties include:

• Scheduling and Records Management: Coordinate course scheduling across the Durham, Morganton, and Online programs, managing course entry, enrollment processing, and drop/add requests. Perform senior audits to verify graduation requirements and process JIRA tickets for academic modifications.
• Student and Constituent Services: Provide exceptional advising and scheduling support to students, parents, and staff via phone and email. Ensure a welcoming and supportive environment for all office constituents.
• Special Study Options Coordination: Oversee the entire lifecycle of Special Study Options (Forums, Independent, and Individualized Studies), from routing proposals to deans to creating the course catalog. Manage student enrollments in Blackbaud and coordinate final grading with sponsors.
• Dual Enrollment Program Management: Administer the dual enrollment workflow by managing student contracts via DocHub, maintaining tracking sheets, and reporting academic progress and final grades to home high school counselors.
• Budget and Financial Administration: Maintain departmental budgets for both the Durham and Morganton campuses, including managing purchasing, business office paperwork, and travel forms.
• Diploma and Certificate Management: Coordinate the procurement and distribution of all diplomas and certificates for residential and online programs, including managing replacement requests with the vendor.
• Institutional Event Support: Represent the Registrar's Office at major campus events like Discovery Day, Welcome Day, and Commencement, as well as student webinars.
• Attendance Backup Support: Provide reliable backup support for daily attendance tracking, processing athletic absences, updating Blackbaud, and managing attendance-related JIRA tickets.

Knowledge Skills and Abilities/Management Preferences

Management Preferences Master’s degree in a related field and experience in a secondary or post-secondary educational setting is strongly preferred. Experience in a registrar’s office is preferred. A solid grounding in legal and ethical issues of working with confidential records, especially student educational records, and knowledge of professional standards and practices related to secondary school curriculum. Significant knowledge of, and experience with, computerized records systems, and the ability to use, extract, and interpret data from computer and software systems. Advanced organizational skills. Superior written and verbal communication skills. Team NCSSM

HIRING SALARY RANGE

$62,115 - $63,787 Hiring salary will be determined based on education, experience, equity, budget, and market considerations.

Management Preferences

Master’s degree in a related field and experience in a secondary or post-secondary educational setting is strongly preferred. Experience in a registrar’s office is preferred.

Benefits

• generous vacation and sick leave
• 12 annual holidays
• paid parental, family medical, and community service leave
• flexible work schedules where applicable
• Leave is earned monthly and pro-rated for part-time employees and those working less than 12 months
• access to the State Health Plan
• multiple retirement options (including TSERS and ORP)
• supplemental retirement savings plans
• tuition waiver benefits across the UNC System
• free access to on-site facilities like a gym, library, and cafeteria
• life insurance
• disability coverage
• flexible spending accounts
• membership eligibility with the State Employees Credit Union

Minimum Education and Experience

Education and Experience Required: Master’s degree in Education, Educational Administration, Business Administration, Student Personnel Services, or a related field and at least 4 years’ related professional experience; or Bachelor’s degree in Education, Educational Administration, Business Administration, Student Personnel Services, or a related field plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.