Associate Registrar - Academic Scheduling

Western-Connecticut-State-University; Germantown (CT); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Generous leave policies

Retirement plan options

Health insurance choices

Tuition reimbursement

Job summary

Western Connecticut State University seeks an Associate Registrar for Academic Scheduling to lead the development, administration, and publication of the university's master schedule. You will ensure accurate calendars, timeslot standards, and classroom assignments while maintaining scheduling systems for compliance and efficiency.

The role requires a Master’s degree and 4+ years in higher education scheduling/registrar functions, with a focus on strategic initiatives, technology use, and

Qualifications

• Advanced planning and scheduling experience in higher education.
• Strong understanding of FERPA and policy implementation.
• Ability to lead cross-functional teams and improve processes.

Responsibilities

• Maintain and publish master course schedule and related reports.
• Coordinate classroom space and advise on facility use for events.
• Manage scheduling systems (Banner, EMS, CourseLeaf) and data security.
• Serve as administrator for scheduling analytics software and updates.
• Develop and distribute Final Exam Schedule and weather contingency plans.
• Support Institutional Research data maintenance with FERPA-compliant processes.
• Oversee staff and provide guidance for special section scheduling and registration.
• Collaborate with academic deans, departments, IT, and Provost’s office on scheduling.
• Assist Registrar with SIS access and system testing.

Skills

Strategic initiatives

Student success

Technology leverage

Leadership

Education

Master's degree

Tools

Banner

EMS

CourseLeaf

Job description

Western Connecticut State University is pleased to announce applications are being accepted for Associate Registrar - Academic Scheduling.

Western Connecticut State University (WCSU) is committed to enhancing our diverse university community by actively encouraging people with disabilities, members of LGBTQIA and BIPOC communities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. WCSU is honored to be awarded the federal designation as a Hispanic Servicing Institution (HSI). This accomplishment marks a pivotal moment in our progress toward fostering diversity, equity, and inclusion within our campus community.

The Registrar's Office at Western Connecticut State University is a key resource for students, faculty, and staff and plays an integral role in supporting the University's academic operations and the student experience. The office is responsible for the maintenance and security of student records and provides essential services related to registration, academic calendars and scheduling, transcripts, degree requirements, graduation, grading, and academic policies and procedures. Serving students, faculty, and staff, the Registrar's Office is committed to providing accurate, timely, and responsive service while supporting the academic processes that guide students throughout their academic journey, from enrollment through degree completion.

Information on the University may be found on www.wcsu.edu.

Position Summary:

Primarily responsible for the development, administration, maintenance, and publication of the academic schedule. This includes planning of the calendar, final exam schedules, establishing timeslot standards, and classroom assignment. In addition to performance of these functions, maintaining the technical systems and procedures related to all areas of responsibility is required to ensure compliance and service standards are met. May supervise professional staff, clerical staff and student employees.

Position Responsibilities:

• Maintains and publishes the master course schedule and coordinates the development of any related reports. Develops and provides training related to academic scheduling policies and procedures.
• Schedules classroom space assignments for all courses; advises the Student Center and auxiliary services regarding the use of academic facilities for non-academic events.
• Maintains the academic calendar, rooms, and schedule set up in all scheduling systems, including but not limited to Banner, EMS, and CourseLeaf.
• Serves as primary administrator for scheduling and analytics software, including but not limited to monitoring performance, data storage and management, user access and training, and software updates.
• Responsible for the development and distribution of the Final Exam Schedule as well as contingencies for weather closings.
• Assists the Office of Institutional Research in the maintenance of FLC data.
• Oversees staff and provides procedural guidance for independent study, internship, cooperative education, continuous enrollment, and other special section scheduling, edits, and related registration activities.
• Serves as liaison to key offices such as academic deans, department, facilities, information technology, and the Provost's office in relation to scheduling.
• Assists the Registrar with providing authorization to the student information system for faculty and advisor access.
• Assists the Registrar with maintenance and testing of technology related to primary responsibilities, including the student information system, self-service and workflow applications, website, catalog, and documents management.
• Assists the Registrar with supervision and evaluation of professional, clerical, university assistants, and student employees and provide leadership in developing and evaluating cross-functional responsibilities.
• Assists the Registrar in the maintenance, retention, and security of all academic records, the collection of associated data, and reporting for internal and external purposes.
• Maintains all procedures for compliance with university, state, and/or federal policy, guidelines, or deadlines. Researches best practices and remains current in areas of responsibility, with an in-depth knowledge of FERPA, to recommend and implement procedures that will enhance service, increase effectiveness, or create efficiency.
• Represents the Registrar's Office through participation in committee work or other university-sponsored events.
• Performs other duties and responsibilities related to those enumerated above which do not alter the basic level and responsibilities of the position.

Qualifications:

• Master's degree.
• Four (4) years of experience in higher education environment, including relevant experience in Registrar, Academic Affairs, and/or Enrollment Management office.
• Demonstrated abilities as follows: a) develop/collaborate on proactive strategic initiatives impacting student success; b) ability to relate effectively to students and staff; c) broad knowledge of relevant academic and scheduling-related policies and practices; d) ability to leverage technology to improve operations; and e) supervisory/leadership skills.

• Note: Professional experience does not include student worker or student intern experience at the undergraduate level. Experience as a Graduate Assistant or Graduate Intern in a university or college setting or its equivalent shall serve as relevant experience and training and be prorated appropriately.

Salary & Benefits:

The hiring salary range is $89,310 - $??? and is commensurate upon candidates' experience.

WCSU offers a comprehensive benefits package, including:

• Generous leave policies
• Multiple retirement plan options
• Comprehensive health insurance choices
• Supplemental benefits for retirement and family protection
• Tuition reimbursement (if applicable)

Additional information on benefits can be found at www.wcsu.edu/hr/benefits/.

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. WCSU is committed to providing a safe campus community. Background investigations include reference checks, employment verifications, and a criminal history record check.

Western is an affirmative action equal opportunity educator/employer.