Associate Project Manager

Omnicom Health Medical Communications; New York (NY); Hybrid; USD 50,000 - 66,000; Full time

Job summary

Omnicom Health Medical Communications in New York is seeking an Associate Project Manager to drive multi-department agency projects from concept to delivery. You will collaborate with cross-functional teams, develop timelines, prioritize tasks, and track milestones to ensure high-quality outcomes.

The role requires strong organizational and communication skills, experience in project management or related fields, and proficiency with MS Office; familiarity with WorkFront is a plus.

Qualifications

• Bachelor's degree preferred.
• 1+ years in Project Management or related field; pharmaceutical marketing experience a plus.
• Proficient with MS Office; basic knowledge of Workfront and SAP is beneficial.
• Strong organizational and written/verbal communication skills.
• Ability to manage multiple projects with a proactive, solution-focused approach.

Responsibilities

• Lead multichannel projects from concept to deployment under guidance of the brand PM.
• Coordinate internal meetings and maintain project documentation using internal tools.
• Serve as point of contact for cross-functional teams and third-party vendors.
• Communicate updates and escalate issues to management with proposed solutions.
• Maintain accurate files and complete timesheets/expenses on time.
• Support training and development of junior team members and promote efficiencies.

Skills

Project management

Communication

Time management

Education

Bachelor's degree (preferred)

Tools

WorkFront

SAP

Adobe Acrobat

Job description

Agency

Omnicom Health Medical Communications

Job Function

Projects and Performance Improvement

Job Subfunction

Project and Program Management

Job Description

About the Job

Play a vital role in driving agency projects from concept to delivery as an Associate Project Manager, collaborating with diverse teams to ensure seamless execution. In this role, you'll work with cross-functional departments, expertly manage project lifecycles, develop timelines, prioritize tasks, and communicate milestones and expectations. With a keen eye for detail, you'll provide administrative support, route work for feedback and approvals, and maintain accurate records to ultimately deliver high-quality project outcomes.

A Day in the Life

• Lead multichannel projects from concept to deployment, ensuring timely execution and accuracy, under the guidance of the brand Project Manager.
• Manage project logistics, coordinate internal meetings, and maintain project documentation, utilizing internal tools (WorkFront, Egnyte, Teams) and ensuring adherence to procedures.
• Serve as point-of-contact for project-related inquiries, collaborating with cross-functional teams (Editorial, Account, Finance, Creative, Technology, Strategy) and third-party vendors to drive project success.
• Effectively communicate project updates, issues, and solutions to diverse audiences, proactively escalating concerns and suggesting resolutions to management.
• Maintain accurate, organized files, complete administrative tasks (timesheets, expenses) on time, and ensure compliance with agency protocols.
• Foster personal growth, contribute to new business activities, and support training and development of junior team members, promote team efficiencies and innovation.

What You Will Need

• Bachelor's degree (preferred).
• 1+ years of experience in Project Management, Production, Marketing Operations, or related field; pharmaceutical marketing and advertising experience a plus.
• Proficiency in Microsoft Office Suite and Adobe Acrobat; basic knowledge of project management tools (e.g., Workfront) and financial management tools (e.g., SAP) a plus.
• Strong organizational, verbal, and written communication skills, with attention to detail and basic financial aptitude.
• Interest in collaborating and fostering a positive team environment.
• Ability to self-edit, prioritize tasks, and manage multiple projects simultaneously, with a proactive and solution-focused approach.

$50,000 - $66,300

To the extent permissible by local law, Omnicom's policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we're focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

$50,000 - $66,300