Assistant Project Manager

Capstone Mechanical, LP.; Waco (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Capstone Mechanical, LP. is seeking an Assistant Project Manager to provide administrative support to project management.

The role involves attending project meetings and handling administrative tasks related to change orders, shop drawings, subcontractor coordination, contract revisions, and material tracking, in a construction environment. The position requires a degree in construction management or related field, plus 2–4 years' experience in construction or admin support.

Qualifications

• 2–4 years of experience in construction, project management, or administrative support.
• Experience in mechanical, electrical, or specialty contracting environments preferred.
• OSHA 10 general industry or construction awareness (preferred).
• PM or CAPM/PMP certification preferred.

Responsibilities

• Set up and maintain project filing system on server.
• Enter and distribute submittals; manage change orders.
• Assemble routing for contracts and subcontracts; issue letters of intent for major equipment.
• Process permits; create and validate purchase orders and owner purchases.
• Develop and manage project plan, tracking logs, and risk actions.
• Coordinate turnover meetings and file project numbers; maintain certificates of insurance.

Skills

Project coordination

Time management

Multitasking

Detail oriented

Independent worker

Education

Associate's or Bachelor's degree in construction management or related field

Job description

The Assistant Project Manager will provide administrative support to project management. They will attend project meetings and perform administrative tasks associated with change orders, shop drawing acquisition and review, contact with subcontractors, contract revisions, and material tracking.

ESSENTIAL RESPONSIBILITIES:

• Set up, organize, and maintain the construction project filing system on server
• Enter, update, create, and distribute submittals
• Assemble contract and subcontract routing process, including change orders
• Issue letters of intent for major equipment and subcontractors, including lead times and submittal data
• Process and execute required construction permits
• Create and validate purchase orders and direct owner purchases
• Develop and manage project plan, tracking logs, risks and actions
• Obtain/provide notice of commencements and file notice to owner
• Coordinate and schedule turnover meetings from estimating to operations, assign project numbers, and move files when projects are awarded
• Request and maintain certificates of insurance across all departments
• Assist and backup Project Administrator

MINIMUM AND/OR PREFERRED QUALIFICATIONS:

EDUCATION:

Associate's or bachelor’s degree in construction management, Business Administration, or a related field. Equivalent work experience will be considered in lieu of a degree.

EXPERIENCE:

2–4 years of experience in construction, project management, or administrative support, preferably in a mechanical, electrical, or specialty contracting environment.

CERTIFICATES, LICENSES, REGISTRATIONS:

• OSHA 10 general industry or construction awareness, as the role interfaces with field teams and superintendents, preferred.
• Project Management Professional (PMP) or Certified associate in project management (CAPM) through PMI, preferred

SKILL REQUIREMENTS:

• Superior organizational and time management skills.
• Proven ability to develop project plan, track progress, identify risks and actions
• Must be detail oriented.
• Able to work independently or as part of a team.
• Must possess the ability to multitask.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT:

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.

REASONABLE ACCOMODATION:

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employees understand the above job description and agree to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employees understand the Company reserves the right to delegate, remove, expand or change all responsibilities. Employees acknowledge that he/she can fulfill the above duties with or without reasonable accommodation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.