Associate Program Manager, Activity Management

Jobtailor; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor is seeking a proactive Education Project Manager to oversee ACC education activities in a fast-paced environment in the Washington, D.C. area. You will coordinate cross-functional teams, manage timelines, and ensure timely delivery of educational programs.

Ideal candidates bring experience in educational activity development, accreditation standards, LMS delivery, and strong communication skills. The role requires occasional travel and a focus on achieving measurable outcomes for

Qualifications

• Bachelor's degree required in a relevant field.
• Experience managing multiple large-scale national meetings.
• Proficiency with Learning Management Systems and online platforms.

Responsibilities

• Provide strategic oversight for ACC education activities.
• Lead staff and vendors implementing educational activities using PM strategies.
• Develop and manage activity timelines and milestones.
• Coordinate with internal stakeholders across divisions to support implementation.
• Ensure compliance with ACCME, ANCC, and other policies.

Skills

Project Management

Educational Activity Development

Budget Management

Activity Assessment Strategies

Instructional Design Principles

Critical Thinking

Problem-Solving

Copyediting

Proofreading

Education

Bachelor's degree

Tools

MS Office

Adobe Professional

Salesforce

Microsoft Project

Job description

Responsibilities

• Provide strategic oversight for ACC education activities
• Liaise with product or grant managers to intake activity requirements and provide implementation status updates
• Lead staff and vendors implementing educational activities using project management strategies
• Develop and manage activity timelines and ensure milestones are reached on schedule
• Schedule and facilitate internal team and faculty meetings
• Develop agendas and meeting minutes and maintain planning files
• Coordinate with internal stakeholders across divisions and departments to support activity implementation
• Identify clinical and non-clinical problems and associated practice gaps using appropriate sources and data
• Develop learning objectives, desired outcomes, and activity agendas
• Integrate teaching strategies appropriate for adult learners
• Implement activity assessment strategies to measure outcomes
• Manage faculty invitations, documentation, and faculty liaison activities
• Procure and process content, photographs, permissions, disclosures, graphics, and references
• Coordinate logistics and ensure integrated learning design through the venue
• Collaborate with Marketing and Branding on marketing plans and materials
• Develop or coordinate learner materials
• Monitor financial status and recommend revenue and expense management areas
• Provide onsite team leadership and faculty support
• Ensure compliance with and documentation of ACCME, ANCC, and other accreditation policies and procedures
• Keep current on medical education standards and guidance
• Implement continuing education best practices and research innovative activity development and delivery ideas
• Perform other assigned responsibilities

Requirements

• Bachelor's degree
• 4+ years of demonstrated experience in project management and/or development of educational activities
• At least two years of experience working in a team environment with internal and external constituencies
• Experience managing multiple large-scale (200+ attendees, concurrent sessions), national meetings simultaneously
• Experience managing online delivery of educational activities through a Learning Management System and/or online platform
• Strong interpersonal skills for working with medical professionals, executive leaders, contractors, consultants, partners, and internal colleagues
• Ability to organize complex projects and attend to details
• Ability to manage multiple educational activities and associated tasks simultaneously, set priorities, and maintain timelines
• Familiarity with developing and monitoring budgets and expenditures
• Excellent critical thinking and problem-solving skillsStrong oral and written communication skills
• Strong copyediting and proofreading skills
• Intermediate proficiency in MS Office, including Outlook, Word, Excel, and PowerPoint
• Intermediate proficiency in Adobe Professional
• Knowledge of industry standards and guidelines related to certified medical education
• Knowledge of instructional design principles and aligned adult learning strategies
• Ability to periodically work outside standard work hours to meet deadlines
• Ability to travel for job responsibilities and professional development, anticipated at 10% or less annually, including possible weekend travel
• Activity management experience in the medical education field is desired
• Project management certification or credential is desired
• Experience with constituent engagement and management software such as Personify or Salesforce is desired
• Experience with timeline management software such as Microsoft Project is desired

Core Competencies

Demonstrates expertise in project management and educational activity development, with a strong focus on compliance with accreditation standards and effective communication with diverse stakeholders. Proficient in managing logistics, timelines, and budgets while implementing innovative educational strategies for adult learners.

Highest-signal resume keywords

• Project Management
• Educational Activity Development
• Compliance with ACCME and ANCC Standards
• Learning Management System Experience
• Budget Management

ATS Optimization Keywords

Hard Skills

• Project Management
• Educational Activity Development
• Budget Management
• Activity Assessment Strategies
• Instructional Design Principles
• Critical Thinking
• Problem-Solving
• Copyediting
• Proofreading

Soft Skills

• Interpersonal Skills
• Organizational Skills
• Communication Skills
• Team Collaboration
• Attention to Detail

Certifications & Qualifications

• Project Management Certification

Industry Keywords

• Medical Education
• Continuing Education
• Adult Learning Strategies
• Accreditation Policies
• Educational Standards

Tools & Technologies

• MS Office
• Adobe Professional
• Learning Management System
• Constituent Engagement Software
• Timeline Management Software