Associate Program Manager

National Board of Osteopathic Medical Examiners; Conshohocken (Montgomery County); Hybrid; USD 59,000 - 70,000; Full time

Job summary

An established industry player is seeking an Associate Program Manager to oversee integrated activities within their Executive department. This role requires strong communication and collaboration skills, as you will work with multi-disciplinary teams and external stakeholders on various projects. With a hybrid work schedule, you'll enjoy flexibility while ensuring that client programs align with organizational goals. If you have a passion for project management and a knack for organization, this is the perfect opportunity for you to thrive in a dynamic environment.

Benefits

Medical insurance

Vision insurance

401(k)

Flexible work schedule

Professional development opportunities

Qualifications

• 5-7 years of experience in committee coordination and project planning.
• Excellent computer proficiency in Access, Excel, Word, and Outlook.
• Superior written and oral communication skills.

Responsibilities

• Manage integrated activities within the Executive department.
• Support client programs and manage project timelines.
• Maintain accurate records and program documentation.

Skills

Project Management

Communication Skills

Organization Skills

Data Management

Multi-tasking

Education

Bachelor's Degree

Tools

Access

Excel

Word

Outlook

Job description

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National Board of Osteopathic Medical Examiners provided pay range

This range is provided by National Board of Osteopathic Medical Examiners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$59,000.00/yr - $70,000.00/yr

Summary

NBOME is seeking an Associate Program Manager that will be responsible for managing integrated activities within NBOME’s Executive department in the division of Strategy & Quality Initiatives (SQI). The position calls for strong communication and collaboration skills. The APM will works collaboratively with multi-disciplinary teams within SQI (Client Services, UME-GME teams), across NBOME departments and with external stakeholders on multiple programs and projects.

This position has a hybrid schedule with 2 remote optional days (Monday and Friday) and 3 days mandatory onsite (Tues.-Thurs.) in the Conshohocken office.

Key Responsibilities:

Client Programs Support

• Working with teams to collect, prepare, assign, document and manage projects that support multiple client programs, plan implementation and follow-up. Serving as a point of contact for intra- and interdepartmental projects. Communicating with leaders and team members to ensure client program projects are aligned with goalsand meet project timelines.
• Managing issues and risk by resolving and/or escalating to management.
• Assisting in planning and materials preparation for client programs project team meetings, scheduling and facilitating project team meetings.
• Developing and tracking project scope, goals, schedule, and deliverables.

Reporting

• Maintaining accurate records and program documentation. Preparing and submitting regular meeting notes and project briefs for meeting follow up actions and assignments.
• Track and document project status or impacts.
• Preparation of program evaluation metrics and measures for quarterly reporting.
• Actively collaborate with internal departments across the NBOME organization and external partners to ensure programs are aligned with organizational goals.
• Assisting with internal departmental trainings and orientations regarding current, new, and developing programs or projects. Coordination of regular meetings and/or communications to ensure team members are oriented to and utilizing standard operating procedures.

Quality Assurance Program

• Developing timelines and materials to support NBOME’s Quality Assurance program, including the Standards and Assurances Committee and audit program. Maintaining quality assurance program documentation and follow-up on action items.
• Reporting on quality assurance program metrics and communicating outcomes and deliverables through regular meeting. Identifying opportunities for quality assurance programs and process improvements.

Policy/Procedure and Documentation Management

• Ensuring standard operating procedures (SOPs) are created and maintained, and assisting with training and orienting new team members
• Maintaining policy and procedure program documentation and timelines
• Reporting on program documentation, communicating policy and procedure management updates, and managing the process and timelines
• Identifying opportunities for policy and procedure management process improvements

Qualifications

• Bachelor’s Degree required
• 5-7 years of experience in committee coordination and project planning.
• Excellent computer proficiency in Access, Excel (Data Management), Word and Outlook.
• Experience with working with a Learning Center Management System is preferred.
• Ability to multi-task and balance competing priorities.
• Superior written and oral communication skills.
• Outstanding organization skills and attention to detail.
• Flexibility and a team attitude.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management

• Industries

  Education

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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