Associate Operations Specialist

ICF; Oregon; Hybrid; USD 55,000 - 94,000; Full time

Benefits offered by this job

Flexible work arrangements

Donation matching

Tuition reimbursement

401k matching

Employee stock purchase plan

Job summary

ICF is seeking an Associate Operations Specialist to support energy efficiency programs and commercial building technologies in a remote role. The position involves process improvements, data analysis, and invoicing support, with candidates in the Pacific Time Zone preferred.

You will partner with IT, Reporting, Marketing, and Customer Care, review project applications for policy compliance, and help maintain monthly invoicing timelines.

Qualifications

• Bachelor’s degree or equivalent experience.
• 1+ year professional experience in administration, operational support, data analysis, or energy-related roles.

Responsibilities

• Support monthly invoicing activities, including report reconciliation and data entry.
• Review project applications for policy compliance and assist with invoicing timelines.
• Coordinate with program staff, billing specialists, and project leads to ensure timely invoicing.
• Collaborate with IT, Reporting, Marketing, and Customer Care teams to support program delivery.

Skills

Energy programs

Data analysis

Cross-functional collaboration

Administrative support

Education

Bachelor’s degree

Tools

Microsoft Excel

Power BI

SharePoint Lists

Power Automate

Job description

Associate Operations Specialist

Location: Remote (Candidates in Arizona strongly preferred)

Ready to make a difference? To support our growth, we are seeking candidates with an interest in utility energy efficiency programs and knowledge of energy-efficient technologies associated with commercial building systems.

As an Associate Operations Specialist, you will be responsible for identifying opportunities for process improvements, sharing best practices, collaborating with cross-functional teams, and conducting thorough analyses of program operations. This position provides administrative and invoicing support. The role supports monthly invoicing activities, including report reconciliation, documentation tracking, and data entry into invoicing systems. Candidates must be located in the Pacific Time Zone to be considered.

Why you will love working here:

Quality of life:

• Flexible workplace arrangements, work-life balance
• Donation matching, volunteer opportunities
• Tuition reimbursement, access to professional development resources, 401k matching, Employee Stock Purchase Plan
• And many, many more

What you will be doing:

• Work as part of the energy efficiency team ensuring that the evaluation, implementation, and verification of utility-sponsored energy efficiency projects are successfully executed.
• Collaborate with IT, Reporting, Marketing, and Customer Care teams.
• Conduct analyses to identify trends, issues, and opportunities for improvement.
• Assist with processing incoming project applications.
• Review project application forms and submittals to ensure compliance with program policies and procedures.
• Coordination with program staff, billing specialists, and project leads to support monthly invoicing timelines.
• Support basic quality control checks to ensure invoices are complete, accurate, and submitted on time.
• Assist with documentation updates and process improvements related to invoicing and program administration.

Skills you will use:

• Energy Program Operations: Understanding of utility-sponsored energy efficiency programs and commercial building technologies.
• Process & Compliance Review: Skilled in reviewing project applications and ensuring adherence to program policies and procedures.
• Cross-Functional Collaboration: Experience working with IT, Reporting, Marketing, and Customer Care teams to support program delivery.
• Analytical Thinking: Ability to identify trends and opportunities for improvement through data analysis; ability to follow established processes and meet recurring monthly deadlines.
• Customer & Contractor Support: Capable of handling inquiries and coordinating follow-ups for inspections and surveys.
• Technical Proficiency: Strong skills in Microsoft Excel and Office Suite; familiarity with Power BI, SharePoint Lists, and Power Automate.

What we need you to have (minimum qualifications)

• Bachelor’s degree (or applicants can substitute one year of related experience for one year of education)
• 1+ year(s) professional experience in administration, operational support, data analysis, energy and/or related experience

What we would like you to have (preferred qualifications)

• Strong time management, communication, and organization skills.
• Must be experienced in Microsoft Office Suite (Excel, Outlook, PowerPoint), with demonstrated experience in Excel.
• Outstanding analytical, writing, and communication skills.
• Willingness to learn invoicing systems, charge codes, and compliance requirements.
• Knowledge of the utility market (specifically energy efficiency, demand response, and distributed energy resource programs and markets).
• Experience with Power BI (or similar data visualization tool).
• Experience with advanced Microsoft data software such as SharePoint Lists and Power Automate.

Working at ICF, ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world’s toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.

For more information, please read our EEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Work Authorization and Sponsorship

All candidates must be authorized to work in the United States. This position is not eligible for new H-1B visa sponsorship by ICF. Candidates who currently hold valid work authorization may be considered for a change of employer petition, subject to company policy and applicable immigration requirements.

Reasonable Accommodations

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Candidate AI Usage Policy: At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodation that involves the use of AI.

Pay Range

The pay range for this position based on full-time employment is: $55,400.00 - $94,180.00 Arizona Remote Office (AZ99)