Fiscal/Operations Manager State Program Manager #261104-4799MP-001

State of Connecticut; Hartford (CT); Hybrid; USD 90,000 - 130,000; Full time

Job summary

The Connecticut State Library in Hartford is seeking a Fiscal/Operations Manager to oversee day-to-day financial and operational activities. The role includes crafting fiscal policy, managing multiple facilities, and advising the State Librarian on strategic initiatives.

Ideal candidates will have extensive experience in budgeting, fiscal administration, and facilities management, with strong communication and analytical skills.

Qualifications

• Nine (9) years of professional experience.
• One (1) year of the General Experience must have been in the specific area of assignment.
• Substitutions Allowed: College training may be substituted for General Experience; a Master's degree may substitute for one additional year; the Department of Labor allows two years via Apprenticeship/Training Program Manager substitutions.

Responsibilities

• Directs staff and/or operations of an agency program and/or project or division.
• Coordinates, plans and manages program and/or project activities.
• Formulates goals and objectives.
• Develops or assists in development of related policy.
• Interprets and administers pertinent laws.
• Provides input or evaluates staff.
• Prepares or assists in preparation of budget.
• Maintains contact with individuals within and outside of agency who might impact on program and/or project activities.
• Serves on committees and/or task forces as required.
• Speaks before professional and lay groups on subjects related to the agency mission.
• Leads the recruitment and hiring of staff, including outreach, interview and selection.
• Performs related duties as required.

Skills

Budget management

Project management

Public administration

Management principles

Interpersonal skills

Oral and written communication

Problem analysis

Education

Bachelor's degree

Master's degree

Job description

Introduction

The Connecticut State Library (CSL) is currently accepting applications for a Fiscal/Operations Manager (State Program Manager) in Hartford.

What We Can Offer You

• Visit our State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

POSITION HIGHLIGHTS

• Hybrid.
• Monday - Friday.
• Location: Hartford.
• Full Time, 40 hours per week.
• First Shift, 8:00 AM to 4:30 PM.
• Occasional travel required to State Library facilities in Hartford and Middlesex counties.

THE ROLE

The State Library is seeking a Fiscal/Operations Manager to oversee the day-to-day financial and operational activities of the State Library. This exciting opportunity will allow the detail-oriented incumbent to craft and implement fiscal policy, maintain multiple facilities, and support the agency’s unique role in state government and service to Connecticut’s citizens. Excellent written, verbal, and interpersonal communication skills, along with sound judgment, discretion, and professionalism in handling sensitive issues, are paramount. Serving as a senior advisor to the State Librarian, the Fiscal/Operations Manager will:

• Advise the agency head on fiscal and administrative matters and implement short- and long-term initiatives to strengthen and sustain agency operations;
• Oversee fiscal management functions, including budget preparation and management, as well as financial reporting and analysis for state and federal funds;
• Serve as the agency’s fiscal officer, independently performing professional-level duties including purchasing, accounting, and grant administration, while acting as liaison to Department of Administrative Services fiscal and payroll staff;
• Manage multiple agency facilities, including inspections, preventative maintenance, emergency response, and capital improvement projects, to preserve and protect the state’s unique historical objects and documents;
• Liaise with agency staff, other agencies and branches of government, local officials, vendors, and members of the public;
• Supervise support services staff responsible for stores, inventory, and mailroom functions.

About Us

CSL is an independent Executive Branch agency founded in 1854, and is home to the State Archives, Office of the Public Records Administrator, Museum of Connecticut History, the Division of Library Development and the Connecticut Library for Accessible Books, and three reference departments (history and genealogy; law and legislation; and government information). Through these units, CSL provides a variety of archival, public records, museum, library, information, and administrative services to the employees and officials of all three branches of State government as well as citizens of Connecticut, students, libraries, researchers, and town governments.

Watch the video below to see what it's like to be a State of CT employee!

SUPERVISION RECEIVED

Receives administrative direction from an administrative official of higher grade.

SUPERVISION EXERCISED

Directs staff as assigned.

EXAMPLES OF DUTIES

• Directs staff and/or operations of an agency program and/or project or division;
• Coordinates, plans and manages program and/or project activities;
• Formulates goals and objectives;
• Develops or assists in development of related policy;
• Interprets and administers pertinent laws;
• Provides input or evaluates staff;
• Prepares or assists in preparation of budget;
• Maintains contact with individuals within and outside of agency who might impact on program and/or project activities;
• Serves on committees and/or task forces as required;
• Speaks before professional and lay groups on subjects related to the agency mission;
• Leads the recruitment and hiring of staff, including outreach, interview and selection;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • and ability to apply management principles and practices;
  • relevant state and federal laws, statutes and regulations;
  • project management;
  • principles and practices of business and public administration with emphasis on effective organization, administration and management
• Considerable
  • interpersonal skills;
  • oral and written communication skills;
• Considerable ability to analyze organizational problems and determine effective solutions.

Minimum Qualifications - General Experience

Nine (9) years of professional experience.

Minimum Qualifications - Special Experience

One (1) year of the General Experience must have been in the specific area of assignment.

Minimum Qualifications - Substitutions Allowed

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in business administration, public administration or a closely related field may be substituted for one (1) additional year of the General Experience.
• Department of Labor: Two (2) years of experience as an Apprenticeship and Training Program Manager may be substituted for the General and Special Experience.

Preferred Qualifications

• Experience advising agency head or organizational leadership regarding fiscal and administrative matters.
• Experience with all phases of the budget process including creation and tracking of expenditures, budget development, financial reporting, and fiscal analysis.
• Experience with the administration of complex agreements or contracts.
• Experience managing the operation and maintenance of a large organization or facility consisting of multiple sites and buildings.
• Experience developing, implementing, and evaluating fiscal or administrative policies, procedures, and operational improvements.
• Experience acting as liaison with other operating units, agencies or other officials, and the public.
• Experience supervising staff.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.