Associate Director of Housing Operations

Wittenberg University; Springfield (OH); On-site; CAD 104,000 - 132,000; Full time

Job summary

Wittenberg University in Ohio is seeking an Associate Director of Housing and Operations to lead the university's housing program under the supervision of the Associate Dean of Students and Director of Residence Life. This twelve-month, exempt role oversees housing for our fully residential campus, guiding staff and students toward safe, inclusive living communities.

Responsibilities include managing housing assignments for 1,500 beds, occupancy records, collaboration with facilities, safety,

Qualifications

• Master's degree in college student affairs, higher education administration, or related area.
• 3–5 years of experience with housing and residence life operations.
• Competency with Microsoft Excel, Publisher, Outlook, and PowerPoint.
• Familiarity with property management, landlord-tenant laws, and group housing in higher education.

Responsibilities

• Coordinate housing operations for 1,500 beds in traditional residence halls and student housing properties.
• Oversee housing assignments, occupancy management, and room changes.
• Maintain occupancy records, rates, and maintenance records.
• Ensure housing software and related databases are current and accurate.
• Collaborate with conferencing services, facilities, housekeeping, and campus offices.
• Conduct monthly walk-throughs and assist during campus emergencies.
• Partner with Student Accessibility Services to accommodate ADA housing and ESAs.

Skills

Communication skills

Organizational skills

Interpersonal skills

Problem solving

Education

Master's degree in college student affairs

Tools

Microsoft Excel

Publisher

Outlook

PowerPoint

Adirondack

CBORD

Datatel Ellucian Colleague

JotForm

Job description

In surveying the grounds of what is now Wittenberg University, the Rev. Ezra Keller, the college's first president and founder, remarked: "This is a lovely spot for a literary institution." Today, that lovely spot encompasses more than 100 acres of rolling hills and hollows in southwestern Ohio, with architecturally distinctive structures that embrace Wittenberg's past and provide a beautiful backdrop to the teaching excellence and Lutheran-affiliated learning environment that has defined Wittenberg University since its founding in 1845. Nationally recognized for accessible professors, engaging classroom experiences, service opportunities, and valued athletics traditions, Wittenberg is home to 1,500 students, 60 majors, minors and special programs, three graduate programs, and 25 varsity sports.

Wittenberg University is committed to providing a comprehensive and competitive employee benefits package that attracts and retains talent to further the university's mission and contributes to the personal and financial well-being of employees and their families. From healthcare to our tuition benefit to vacation and holidays, our goal is to help our employees enjoy happy and healthy lifestyles, while maintaining a good work-life balance.

Job Description:

The Associate Director of Housing and Operations supports the mission of the University by managing the University's housing operations program under the leadership of the Associate Dean of Students and Director of Residence Life and in collaboration with other professional staff. The position manages housing operations for Wittenberg's fully residential campus. Professional staff members and student leaders work together to cultivate safe and inclusive living communities. This is a twelve-month, exempt-level position that includes evening and weekend responsibilities.

Essential functions include, but are not limited to:

HOUSING & OPERATIONS RESPONSIBILITIES:

Coordinate campus housing operations program for 1,500 beds located in traditional residence halls (six) and over 100 student rental properties, including 2 apartment buildings.

Oversee the development and implementation of campus housing assignment processes and occupancy management functions, including, but not limited to, housing selection, first-year housing assignments, room changes, and damage billing.

Prepare and maintain occupancy records and procedures pertaining to campus housing, including but not limited to designations, rates, maintenance records, occupancy reports, requests and approvals, changes, etc.

Ensure meal plan and housing software, related databases, and other means of maintaining accurate student and facility records are up to date and accurate.

Collaborate with conferencing services staff to manage office housing processes, including, but not limited to, move-in/move-out, early arrivals, and break, transition, and summer housing.

Collaborate with Facilities and Housekeeping to manage residential building repairs and custodial needs.

Communicate relevant information with other campus offices such as Facilities, Housekeeping, Scheduling & Events, Police, Conduct, Student Accounts, and approved contractors and vendors.

Complete monthly walk-throughs of residential spaces with Residential Life Area Coordinators (ACs).

Assist with the coordination and support of housing operations during campus emergencies.

Serve as a member of the Residential Life team; develop and maintain mutually supportive and collaborative working relationships with conferencing services staff, ACs, resident advisors, and other staff.

Collaborate with Campus Safety to develop and implement health, safety, and emergency response materials and training opportunities for students, Community Advisors, Resident Advisors and professional staff members.

Partner with the Office of Student Accessibility Services to identify housing assignments for students with approved ADA housing accommodations and/or Emotional Support Animals (ESAs); ensure students with approved ESAs are aware of and follow ESA policies.

Collaborate with campus partners to coordinate housing needs for New Student Move-In, Commencement, and Summer Conferences.

Ensure compliance with relevant codes, laws, and ordinances related to campus housing.

OTHER RESPONSIBILITIES:

Participate in the professional, on-call duty rotation for the Division of Student Development, providing 24-hour crisis intervention, on-site emergency response, and support to other campus partners. Campus housing will be provided or you can live within 10 minutes of campus.

Assist in the implementation and enforcement of college policies and expectations. Assist in development and interpretation of policies and procedures relating to campus housing.

Develop and maintain courteous and effective working relationships with student development colleagues, faculty, and campus partners.

Continuously identify and address the developmental needs of students through educational interactions, crisis response protocols, and mediations; advise and provide general support to students.

Ensure excellent customer service for students, families, alumni, and campus guests.

Develop meaningful connections with students, staff and faculty by being available and visible on campus.

Assist with special projects and other duties as needed.

Requirements:

A Master's degree in college student affairs, higher education administration, or other related area is required.

3 - 5 years of experience with housing and residence life operations is required.

Competency and experience with Microsoft Excel, Publisher, Outlook, and PowerPoint is necessary.

Familiarity with property management, landlord tenant laws, group housing in a higher education environment are preferred.

Familiarity with Adirondack, CBORD, Datatel Ellucian Colleague, and JotForm is helpful.

Ability to communicate effectively.

Ability to navigate through university facilities including but not limited to stairs, elevators, areas without air conditioning, uneven surfaces, and across campus terrain.

Ability to transport items and equipment weighing up to 50 pounds (with assistance).

Ability to utilize computer, office phone, cell phone, and tablet as needed.

While this position primarily operates during normal business hours, there are some evening and weekend hours expected as needed. This position requires ability to work with a variety of constituents, solve problems quickly and professionally, anticipate needs, and communicate proactively. An understanding of how to prioritize competing demands and timelines is necessary.

A valid driver's license is required; must meet required insurance qualifications found in Wittenberg Motor Pool policies and procedures. If license is from out of state, successful candidate will need to obtain a valid Ohio driver's license within 30 days of hire date.

Additional Information:

Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website.

Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community.

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).