Associate Director, Hospitality

THE·TEAM; New York (NY); On-site; USD 90,000 - 115,000; Full time

Job summary

THE•TEAM in New York is seeking a driven and enthusiastic Event Associate Director to produce and oversee events from strategy through completion, helping to raise THE•TEAM's visibility in the marketplace. This senior role will lead day-to-day operations for a key client, supervise a small team, manage large hospitality projects, budgets, vendor relations, on-site execution and post-event ROI evaluations.

The ideal candidate has 7+ years in high-end event management, a bachelor’s degree in

Qualifications

• 7+ years in high-end event management, hospitality and/or corporate events.
• Bachelor’s degree in hospitality, marketing or related field; certification is a plus.
• Strong leadership, communication, and negotiation skills.

Responsibilities

• Lead and oversee events from strategy through completion for a key client.
• Manage budgets, timelines, vendor relationships and on-site execution.
• Provide post-event evaluations and ROI analysis, and mentor junior staff.
• Coordinate hospitality strategy and cross-team collaboration within THE•TEAM.

Skills

Event management

Team leadership

Budget management

Vendor relationships

Hospitality knowledge

PowerPoint

Excel

Client communication

Negotiation

Travel readiness

Education

Bachelor’s degree in hospitality management, marketing or related field

Hospitality certification (plus)

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Our brands and properties group partners with iconic brands and rights holders to turn relevance into revenue through integrated strategy and consulting, creative, live experiences and commercialization. We help clients understand, connect to and inspire global audiences by bringing together brands, properties and talent/creators to build meaningful relationships that drive measurable business outcomes.Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team .Job Overview:THE•TEAM is looking for a driven and enthusiastic event associate director to produce and oversee events from strategy through completion and aid in enhancing THE•TEAM's visibility in the marketplace. This senior role will be responsible for leading the day-to-day operations of a key retainer client in addition to showcasing outstanding, forward-thinking service and organizing memorable high-touch events that meet quality expectations.What You'll Do:Act as a subject matter expert on corporate event management, B2B hosting, hospitality, and relative industry knowledgeShowcase forward-thinking initiative to identify the best strategic opportunities and deliver best-in-class solutions to the clientDevelop and deliver polished client deliverables and other critical framework materials to support client decision-makingSole oversight of multiple direct reports, providing impactful leadership, motivation, direction and support for client objectives and individual career paths; May also involve freelance support team members and other internal service expertsLead responsibility of annual hospitality strategy laddering up to parent partnership strategy and objectivesIdeation, operations, oversight and delivery of numerous hospitality projects, informed by established hospitality strategyManage large-scale project budgets from initial build through reconciliationMaintain a working relationship with existing partners, vendors, and properties on behalf of the client and THE•TEAMOversight of all aspects of the event planning process, including project plans, partner and vendor relationships, event communications, hotel contracts, decor, catering, entertainment, transportation, invitee lists, special guests, gifting and amenities, promotional materials, and moreSet, communicate and maintain timelines on every project to remain ahead of client expectationsResearch, planning, and execution of site visits on behalf of client and projectsManage and oversee event on-site execution, including set-up, staffing, guest logistics, stakeholder communications, vendor organization and problem-solvingCore knowledge of all THE•TEAM service offerings, including proactive identification of when to involve related teams in project-related or independent needsCollaboration with other THE•TEAM service teams as necessary based on project needAnticipate challenges and proactively handle any arising issues across various entities to ensure flawless executionDeliver quality events that meet (and hopefully exceed) client expectationsProvide feedback and periodic reports to stakeholders as necessaryConduct post–event evaluations and recaps to showcase event success and ROIUnderstand the landscape of our client’s business/sector, as well as the industry contexts for their investmentsConfidently comprehend the role of hospitality programs as it relates to individual client business objectives and the “big picture”Garner strong client and partner relationships for future events, including possessing a strong working knowledge of THE•TEAM capabilities to further these opportunitiesWhat We're Looking For:Robust experience managing multiple direct reportsProven experience as an event planner or organizer, preferably in the high-end hosting spaceImpressive portfolio of previously managed eventsSelf-starter who requires little to no supervision to meet and carry out event and service responsibilitiesExcellent customer service, time management and communication skillsBasic sales skills and ability to build productive business/vendor relationshipsAbility to identify and maximize event opportunitiesAbility to prioritize and manage multiple projects independentlyUp-to-date and informed knowledge of the sports and entertainment industriesHigh level of initiative and interpersonal skills and ability to work well independently and in a team environmentGenuine passion for hospitality, events, and hostingNegotiation experienceSelf-motivation, enthusiasm and willingness to learnStrong attention to detail and highly organizedProficiency in Microsoft Office applications (extensive expertise in Microsoft PowerPoint and Excel) and knowledge of common event management softwareUnderstand basics of marketing and promotion techniquesAbility to assess a situation and quickly recommend solutionsWorking knowledge of project management fundamentalsMust be able to multi-task and be flexible enough to react under fast-paced, stressful circumstances and tight deadlinesMust be flexible and willing to travel (multi-day, weekends and short-notice travel expected)Minimum Years of Experience Necessary:Minimum 7 years of experience in high-end event management, hospitality, and/or corporate events industry, preferably in sports or entertainmentMinimum Degree(s) and Certification(s) Required:Bachelor’s degree in hospitality management, marketing or related fieldHospitality certification is a plusBase salary range: $90K-115K, plus bonus potential if applicable for role.Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.