Associate Director, Gift Administration

Bucknell University; Lewisburg (Union County); On-site; USD 59,760 - 74,700; Full time

Benefits offered by this job

Flexible scheduling options

Generous paid time off

Tuition remission for employees

Comprehensive wellness program

Job summary

Bucknell University is seeking an Associate Director of Gift Administration responsible for overseeing daily gift processing and compliance with IRS regulations. This full-time role requires strong interpersonal skills, attention to detail, and proficiency in CRM systems.

Qualified candidates should have a bachelor’s degree and at least three years of relevant experience. The position offers various benefits, including generous paid time off, medical insurance options, and a retirement plan contribution.

Qualifications

• Bachelor’s degree and at least three years of experience in a relevant field.
• Strong communication skills with meticulous attention to detail.
• In-depth understanding of IRS guidelines for charitable donations.
• Proficiency with Microsoft Office and CRM database functions.

Responsibilities

• Manage the full lifecycle of gift documentation.
• Oversee daily gift processing and record-keeping.
• Lead design and implementation of operational workflows.
• Mentor and manage direct reports, maintaining budget compliance.

Skills

Interpersonal and communication skills

Attention to detail

Drafting and editing documents

Organizational skills

Knowledge of IRS guidelines

Proficiency with CRM and office software

Education

Bachelor’s degree in a relevant field

Tools

Blackbaud CRM

Microsoft Office Suite

Google Suite

Job description

Job Summary

The Associate Director of Gift Administration is a critical, highly‑detailed position responsible for the operational oversight of daily gift processing, gift documentation, and fund compliance. The Associate Director collaborates with the Director of Gift & Data Administration to ensure accurate management of donations and gift funds, timely production of gift agreements, and serves as an internal subject matter expert on gift types, federal tax regulations (IRS), and institutional policies to safeguard donor intent and support the College’s mission. This is a full‑time, 12‑month, exempt, benefits‑eligible position reporting to the Director, Gift and Data Administration.

Position Title

Associate Director, Gift Administration

Position Type

Full time

Scheduled Weekly Hours

40

Categories

Staff Exempt

Essential Job Functions

• Gift documentation and fund support: Manage the full lifecycle of gift documentation, draft, review, and maintain donor agreements, coordinate CRM records, and conduct periodic reviews of gift funds to ensure compliance with donor intent and institutional policies.
• Gift processing management and quality control: Oversee daily gift processing, record‑keeping, batching, and depositing of all gifts, handle problematic entries, manage pledge adjustments, fund creation, and maintain accurate, audit‑ready records in line with IRS regulations.
• Training and process improvement: Lead design, implementation, and continuous improvement of operational workflows and best practices, identify opportunities to streamline processes, and develop and deliver training for gift processing staff and Advancement partners.
• Leadership: Mentor and manage direct reports, inspire coordinators, maintain budget compliance, and support staff development.

Minimum Qualifications

• Bachelor’s degree and at least three years of experience in gift administration, accounting, auditing, or compliance, or an equivalent combination of education and experience.
• Strong interpersonal and communication skills, with meticulous attention to detail and excellent writing, editing, and proofreading abilities.
• Ability to draft documents with careful attention to language, anticipating future program needs, policy updates, and compliance requirements.
• High‑level organizational and interpersonal skills, including diplomacy, tact, discretion, and confidentiality.
• Ability to handle multiple deadline‑driven projects simultaneously.
• In‑depth understanding of IRS guidelines for charitable donations and experience with philanthropic gifts from varied sources.
• Proficiency with Microsoft Office Suite, Google Suite, CRM database functions, and other web‑based tools.

Preferred Qualifications

• Experience with Blackbaud CRM or a similar advancement system.
• Experience in nonprofit, higher‑education, or fundraising environments.
• Experience using CASE reporting standards.

Physical Demands

Must remain stationary for extended periods, sit at a computer and use a mouse/keyboard for long periods.

Job Exempt

Yes

Salary Range

59,760.00 – 74,700.00

Visa Sponsorship

This role is not budgeted for visa sponsorship. All candidates must be authorized to work in the U.S. without a current or future need for sponsorship.

Benefits

• Flexible scheduling options determined by role.
• Medical, prescription drug, vision, dental, life, and long‑term disability insurance options.
• 10% employer contribution to retirement plan (no contribution requirement for non‑exempt positions).
• Generous paid time off, including vacation, sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break).
• Tuition remission for employees and eligible family members; credit for benefits employment at other institutions may apply.
• Comprehensive wellness program with incentives, fitness center membership, employee assistance program, and parental leave.

Inclusive Excellence

Bucknell is committed to fostering an environment that embraces diversity, equity, and inclusion and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We enforce equal opportunity employment and do not discriminate on the basis of race, color, national or ethnic origin, age, religion, disability, gender identity and expression, sexual orientation, marital status, or veteran status.

E‑Verify

Bucknell University participates in the U.S. Customs and Immigration Services (USCIS) E‑Verify program. We will provide the federal government with your Form I‑9 information to confirm you are authorized to work in the U.S.