Associate Director, Gift Administration

Bucknell University; United States; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible scheduling options

Medical and dental insurance

Tuition remission for employees and family members

Employee wellness program

Job summary

Bucknell University seeks an Associate Director of Gift Administration to oversee daily gift processing and ensure compliance with federal regulations. The ideal candidate will manage gift documentation, support training initiatives, and maintain accurate records.

Required qualifications include a Bachelor's degree and experience in gift administration. Benefits include flexible scheduling, health insurance, and a retirement plan with employer contribution.

Qualifications

• Bachelor’s degree and at least three years’ experience in gift administration, accounting, auditing, or compliance.
• Strong interpersonal and communication skills with excellent writing, editing, and proofreading.
• Thorough understanding of IRS guidelines for charitable donations.

Responsibilities

• Manage full lifecycle of gift documentation and maintain designation and purpose records in CRM.
• Serve as SME on complex gift types and oversee daily gift processing workflow.
• Develop and deliver training for staff and partners on operational best practices.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree

Tools

CRM database

Google Suite

Job description

Associate Director, Gift Administration

Full‑time position; 40 hours per week; exempt staff.

Job Summary

Responsible for operational oversight of daily gift processing, gift documentation, and fund compliance. Serves as an internal subject‑matter expert on gift types, federal tax regulations, and institutional policies.

Responsibilities

• Manage full lifecycle of gift documentation, ensuring agreements align with donor intent, policy, and regulation.
• Maintain designation and purpose records in CRM and conduct periodic reviews of gift funds.
• Serve as SME on complex gift types and federal tax regulations, providing guidance to stakeholders.
• Oversee daily gift processing workflow, ensuring accurate recording, batching, and depositing of all gifts.
• Consult on problematic gift entries, pledge adjustments, fund creation, and documentation maintenance.
• Support annual reporting obligations and maintain audit‑ready records.
• Lead design, implementation, and continuous improvement of operational workflows, policies, and best practices.
• Develop and deliver training for staff and partners on operational best practices and CRM Revenue screens.
• Lead and mentor GPDM Coordinators; manage direct reports and stay within budget.

Minimum Qualifications

• Bachelor’s degree and at least three years’ experience in gift administration, accounting, auditing, or compliance.
• Strong interpersonal and communication skills, with excellent writing, editing, and proofreading.
• Proficiency in drafting documents with attention to language, policy updates, and compliance requirements.
• High‑level organizational, diplomatic, and confidential‑handling skills.
• Ability to manage multiple deadline‑driven projects simultaneously.
• Thorough understanding of IRS guidelines for charitable donations.
• Experience with Microsoft Office Suite, Google Suite, CRM database functions, and web‑based tools.

Preferred Qualifications

• Experience with Blackbaud CRM or similar advancement systems.
• Experience in a nonprofit, higher education, or fundraising environment.
• Experience using CASE reporting standards.

Physical Demands

Must be able to remain in a stationary position for extended periods; sit at a computer and use a mouse/keyboard for long periods.

Benefits

• Flexible scheduling options.
• Medical, prescription drug, vision, dental, life, and long‑term disability insurance.
• 10% employer contribution to retirement plan.
• Paid time off, vacation, sick time, community service day, and 19 paid holidays.
• Tuition remission for full‑time employees and eligible family members.
• Employee wellness program, fitness center membership, and employee assistance program.

Equal Opportunity Employer

We are committed to fostering an environment that embraces diversity, equity and inclusion. We do not discriminate in admissions, employment, education or any other activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information. Eligibility criteria and waiting periods may apply. Contact HR for E‑Verify requirements.