Associate Director, Faculty and Staff Affairs

Temple University; Philadelphia (Philadelphia County); Hybrid; USD 80,000 - 85,000; Full time

Benefits offered by this job

Hybrid work schedule

Full medical coverage

Dental coverage

Vision coverage

Paid time off 3 Personal Days

Tuition remission - eligible employees

Tuition free

Retirement plan

Job summary

Temple University’s Tyler School of Art and Architecture seeks an Associate Director of Faculty & Staff Affairs to lead human resources, faculty affairs, and research administration for the school. This role combines transactional duties with strategic initiatives to onboard, develop, and train faculty and staff, reflecting the school’s values and ensuring compliance with university policies.

The position partners with senior leadership to enhance organizational culture and support Tyler’s

Qualifications

• Bachelor’s degree required.
• At least 5 years in business roles focused on faculty affairs, HR, or higher education administration.
• Demonstrated proficiency with Excel.

Responsibilities

• Manage all facets of faculty affairs including searches, promotion/tenure, and renewals.
• Oversee staff hiring, onboarding, offboarding, and related processes.
• Implement orientations, development events, and programming for faculty and staff.
• Oversee faculty research administration including grant proposal development and management.
• Coordinate HR/ISSS processes for visas when necessary.

Skills

Interpersonal skills

Communication skills

Independent work

Financial acumen

Organization

Team collaboration

Faculty affairs experience

Education

Bachelor’s degree

Tools

Excel

Job description

Associate Director, Faculty and Staff Affairs

Temple University's Tyler School of Art and Architecture is searching for an Associate Director, Faculty and Staff Affairs

Become a part of the Temple family and you will have access to the following:

• A hybrid work schedule


• Full medical, dental, vision coverage


• Paid time off 3 Personal Days


• Tuition remission - eligible employees and their dependents can obtain a degree


• TUITION FREE


• A generous retirement plan and so much more!

Salary Range: $80,000 to $85,000

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary

Reporting to the Senior Associate Dean of Faculty Affairs and Research, the Associate Director, Faculty & Staff Affairs will support the school through managing the human resources, faculty affairs, and faculty research administration of the Tyler School of Art and Architecture. This position will be responsible for both the transactional processes as well as developing strategic initiatives that on-board, develop, and train the faculty and staff of the school. This role will be responsible for designing and implementing faculty and staff orientations, development events, and other activities that will reflect the values of the school, create a stronger organizational culture, and ensure compliance with university polices. The Associate Director, Faculty & Staff Affairs will manage all facets of faculty affairs and faculty research administration including, but not limited to, faculty searches, promotion and tenure, NTT renewals, sabbatical requests, graduate faculty applications, research proposal development, grants management, and merit. They will work directly with the Senior Associate Dean, Vice Dean, Finance & Administration, and the Dean to ensure that communications are professional, deadlines are met, and there is adherence to guidelines. The Associate Director, Faculty & Staff Affairs will manage faculty internal and external research budgets. This role will be responsible for strategic deployment of resources. They will collaborate throughout the research administration lifecycle with the Senior Associate Dean of Faculty Affairs and Research to track proposals and awards. They will work with the Temple University Research Administration to generate grant proposals and manage grants. They will create dynamic reports that summarize resource utilization, annual projections, research impact, and 3-year Tyler research development planning. The Associate Director, Faculty & Staff Affairs will also manage all facets of the staff hiring, onboarding, and offboarding processes. The Associate Director, Faculty & Staff Affairs will connect all Tyler employees with the resources they need to support their career development at Tyler. Performs other duties as assigned.

Job Details

• Cash Handling and Personally Identifiable Information background check. These checks must be completed prior to commencement of service.


• Offer of employment is conditional upon the successful completion of a pre-employment drug screening.

Required Education and Experience

• Bachelor’s degree


• At least 5 years demonstrated experience in a business role with a main focus in faculty affairs, human resources, and/or higher education administration.


• Demonstrated experience working with Excel.


• An equivalent combination of education and experience may be considered.

Preferred Experience

• Grant writing, budgeting or reporting experience


• Demonstrated proficiency in Banner

Required Skills and Abilities

• Strong interpersonal skills, written and verbal communication skills, and ability to work and collaborate with varied constituencies


• Self-motivated and able to work independently


• Demonstrated financial acumen


• Strong organization and decision-making skills


• Experience in faculty affairs, human resources, and/or administration in a higher education setting


• Ability to multi-task and keep multiple projects moving forward simultaneously with attention to detail


• Advanced Excel skills

Essential Functions of the Role

• Manage all facets of faculty affairs including, but not limited to, faculty searches, promotion and tenure, NTT renewals, sabbatical requests, graduate faculty applications, research proposal development, grants management, and merit.


• Manage faculty and staff hiring - Allocate salary pools and work with the Budget Office to update PCNs. Manage selection processes - create requisitions, identify and orient search committees to process, review candidate pools, conduct phone screens, schedule interviews, coordinate committee meetings. Ensure compliance with all university hiring policies. Conduct reference checks, process hiring paperwork and communicate outcome with all candidates.


• Implement and provide assistance for faculty and staff focused programming, plans, and events including orientations, onboarding, offboarding, development events, peer mentoring workshops, and research preparation sessions.


• Oversee faculty research administration including grant proposal development and management. Pre-certify all Tyler effort on grants. Manage all faculty external and internal research funds. Approve budgets of all faculty grant proposals.


• Work with HR and ISSS to process faculty/staff visas (when necessary).


• In coordination with supervisors and Tyler timekeepers confirm that employees paid time off is compliant with union contracts and Temple policies.


• Orient new faculty and staff to School.


• Oversee the Access Tyler working group to ensure that the accessibility needs of the Tyler community is met.


• Ensure compliance with Temple HR, Research Administration, Budget Office, Accounts Payable, Faculty Affairs, and Graduate School policies.

Equal Opportunity Statement

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University’s Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University’s Public Safety Services at 215-204-7900.