Asst Dir, Grant Finance and Compliance

Temple University; Philadelphia (Philadelphia County); On-site; USD 49,000 - 60,000; Full time

Benefits offered by this job

Hybrid work

Medical coverage

Dental coverage

Vision coverage

Paid time off

Paid holidays

Tuition remission

Retirement plan

Job summary

Temple University’s College of Education and Human Development seeks an Assistant Director of Grants Finance and Compliance to manage pre- and post-award operations for sponsored programs, ensuring timely proposals, budgets, and NOA compliance. The role collaborates with faculty, HR, and external sponsors.

The position requires a Bachelor’s degree and 4+ years of grant administration, with strong analytical and communication skills in a hybrid work environment.

Qualifications

• Bachelor’s degree and 4+ years of grant management experience.
• Experience coordinating pre- and post-award activities.
• Ability to develop budgets, proposals, and sub-award documentation.

Responsibilities

• Coordinate and monitor pre-award activities including proposal submissions and internal approvals.
• Develop policies for award duration, reporting, and no-cost extensions.
• Submit electronic grant applications and liaise with Research Administration.
• Manage post-award activities: staffing, payroll, effort reports, and spend approvals.
• Ensure NOA terms compliance, including modifications and audits.
• Prepare monthly budget projections and reconciliations in Banner Finance.

Skills

Autonomy

Verbal & written comms

Present complex info

Customer service

Interpersonal skills

Initiative

Time management

Analytical skills

Grant submission knowledge

Compliance awareness

Education

Bachelor’s Degree

Tools

Banner Finance

eRA systems

Grant mgmt software

Job description

Temple University's College of Education and Human Development is searching for an Assistant Director of Grants Finance and Compliance Become a part of the Temple family and you will have access to the following:

• A hybrid work schedule
• Full medical, dental, vision coverage
• Paid time off
• 11 Paid Holidays(including the day after Thanksgiving& winter break)
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

Salary Grade: T26 Salary Range: $49,250 - $60,000

Learn more about the’T” salary structure here: https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

Position Summary:

Under the direction of the Assistant Dean of Finance and Administration in the College of Education and Human Development and in partnership with the Office of the Vice Provost for Research, The Assistant Director of Grants Finance and Compliance will handle the day-to-day coordinating and monitoring of pre- and post-award operations related to a portfolio of sponsored research projects or grant funded centers assigned by the Assistant Dean. The incumbent will be responsible for pre-award activities including, but not limited to, acting as the primary liaison to faculty PIs for policies and procedures regarding strategic budget development, grant proposal submissions, sub-award documentation and obtaining approvals in compliance with federal, state and other sponsoring agency and university guidelines and policies.

The Assistant Director will also support any post-award administration by maintaining CEHD grant databases and providing regularly scheduled and ad-hoc financial reports and projections to faculty and administrators.

The incumbent will provide guidance, approval and operational support in compliance with requisite Notice of Award (NOA) terms and conditions for all post-award payment, procurement and receivable deposit activity for both compensation and non‑compensation expenses on awards, ensuring prompt invoicing, processing, as well as detailed reconciliation, reporting and identification/processing of any needed modifications.

The Assistant Director of Grants Finance and Compliance will be responsible for completing the close‑out process at the end of each project period, ensuring that receivables match expenses and supporting all audits.

Essential Functions

Pre-Award

• Support faculty and Program Directors with grant proposal submissions in conjunction with university level research administration offices in budget development, sub‑award documentation, administrative portions of proposals and internal approvals.
• Develop policies and procedures related to the responsibilities of Principle Investigators for the duration of the award, including reporting, budget modifications, No‑Cost Extensions (NCE) and other sponsor specific related actions for strategic planning for the entire project lifecycle.
• Submit applications in the electronic research administration (eRA) applications and liaise with the Office of the Vice Provost for Research Administration.

Post-Award

• Collaborate with the PI or Program Director and the CEHD Director of Human Resources regarding project staff, ensuring that the hiring is in accord with budget and compliance.
• Collaborate with the PI or Program Director and the CEHD Director of Human Resources for payroll changes, pre‑view of effort reports, buyouts, and summer research salary in accord with budget and compliance.
• According to the needs of the award, assist with the identification of staffing and professional development needs of the respective research center.
• Oversee the Notice of Award requirements including conflict of interest and re‑budgeting.
• Perform a monthly reconciliation and dissemination of budget projection and expense transaction reports in Banner Finance and/or match FOAP reports.
• Work directly with the external agencies involved in the projects/grants including stakeholder educational institutions and other state, local and national agencies.
• Maintain files for each portfolio and coordinate the collection and compilation of appropriate documents for audit.
• Process necessary Journal Entry Transfers (JETs) to remove erroneous or wayward charges.
• Provide process support and signature authorization/approval oversite on all expense transactions, ensuring they are processed promptly and are allowable in compliance with NOA and all related guidelines, including: invoice payments, tuition remission, sub‑contract agreements, project incentives, stipends, equipment, supplies, travel and business expenses and reimbursements, purchasing order requests, bid solicitations, and etc. across university payment and procurement systems.
• Support accounts receivable functions by depositing check and ensuring they are in the correct award FOAP.
• Submit and vet for accuracy any specialized grant invoices per the sponsor guidelines.
• Perform all close‑out functions at the end of a project period, reconciling that receivables match all expenses and assist with any audits.

Required Education and Experience

Bachelor’s Degree and at least four years of directly related administrative and grant management experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities

• Ability to work autonomously and with a team
• Excellent verbal and written communication skills
• Ability to present and distill complex information to small and large groups.
• Excellent customer service acumen
• Excellent interpersonal skills and the ability to interact collegially and collaboratively with a diverse group of faculty, administrators, students and external sponsors.
• Demonstrated ability to take initiative to ensure outcomes and compliance
• Ability to prioritize and manage time to hit multiple deadlines and competing tasks
• Demonstrated analytical and solution driven judgement to identify and resolve complex issues
• Working knowledge and understanding of diverse funding policies and guidelines for sponsored research programs offered through federal, state, private and university sources.
• Demonstrated ability to keep apprised and adapt to constantly evolving grant submission, contract and compliance requirements.
• Technical proficiency in all applicable software programs and applications related to grant submission, reporting, reconciliation.

Required Background Checks & Clearances

• PA Child Abuse Clearances
• Cash Handling

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety.

Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple Department of Public Safety at 215-204-7900.