Associate Director, Dolan Communications & Events

Fairfield University; Fairfield (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Fairfield University in Fairfield, CT, seeks a qualified professional to serve as the primary on-site coordinator for Dolan School of Business signature events and related communications. You will plan, execute, and market events while supporting written communications, website updates, social media, and external relations.

The role requires five years of coordinating programs, strong MS Office and social media skills, and the ability to manage multilevel projects with excellent interpersonal,

Qualifications

• A Bachelor’s Degree is required or equivalent related experience.
• Minimum of five years of experience in program coordination, marketing, and/or customer service is required.
• Excellent interpersonal, organizational, writing and communications skills are required.

Responsibilities

• Manages high-profile signature events including the Dolan Dean’s Executive Forum speaker series, Dolan Advisor Summit, Dolan Awards Ceremony, graduate events, partner events, and others.
• Coordinates all event logistics including scheduling, catering, contracts, A/V media needs, space reservation, and onsite support at each event.
• Coordinates events communications including script and agenda writing, targeted invitations, as well as promotions utilizing internal Fairfield platforms and social media.
• Act as a department liaison with University Marketing on projects, contribute to marketing campaigns, oversee sponsorships, and assist with external relations.

Skills

MS Office

Social media management

Canva

Constant Contact

Website management

Events management

Interpersonal skills

Organizational skills

Writing skills

Communications skills

Education

Bachelor’s Degree or equivalent related experience

Job description

Fairfield University is a co-educational, comprehensive Jesuituniversity with a 200-acre campus located along the scenicshoreline community of Fairfield, CT. The University is comprisedof approximately 3,500 undergraduate and 1,200 graduate studentspursuing degrees within 5 schools: The College of Arts andSciences, The Charles F. Dolan School of Business, The School ofEngineering, The Marion Peckham Egan School of Nursing and HealthStudies, and School of Education and Human Development. As anexpression of our Jesuit, Catholic mission and identity, Fairfieldembraces a liberal humanistic approach to education, encouragingcritical thinking, cultivating free and open inquiry, and fosteringethical and religious values.

Job Description:

DIVISION:

Academic

DEPARTMENT:

Dolan School of Business

BASIC FUNCTION:

Primary point of contact for Dolan School of Business signatureevents and communications to support Dolan strategic initiatives.Oversees the planning, execution, and marketing of Dolan signatureevents. Supports promotion of the Dolan School of Business throughwritten communications, website management, social media, andexternal relations.

UNUSUAL WORK CONDITIONS:

Attend evening/weekend functions as required.

KNOWLEDGE AND SKILL NEEDED:

Proficiency in various computer systems including MS Office, socialmedia platforms (Facebook, LinkedIn, Instagram, etc.), Canva,Constant Contact, and website management preferred. Eventsmanagement experience managing multilevel projects simultaneously.Excellent interpersonal, organizational, writing and communicationskills are required.

EDUCATION:

A Bachelor’s Degree is required or equivalent relatedexperience.

EXPERIENCE:

A minimum of five years of experience in program coordination,marketing, and/or customer service is required.

REPORTS TO:

Vice Dean, Dolan School of Business

ESSENTIAL FUNCTIONS:

Responsible for Dolan signature events

• Manages high-profile signature events including the FairfieldDolan Dean’s Executive Forum speaker series, Dolan Advisor Summit,Dolan Awards Ceremony, graduate events, partner events, andothers.
• Coordinates all event logistics including scheduling, catering,contracts, A/V media needs, space reservation, and serve as theonsite support at each event.
• Coordinates events communications including script and agendawriting, targeted invitations, as well as promotions utilizinginternal Fairfield platforms and social media.

Responsible for Dolan communications and marketingsupport

• Act as a department liaison with University Marketing onprojects. Contribute to marketing campaigns, oversee sponsorships,and assist with external relations.
• Identify and submit marketing tickets for banners, foam boards,branded goods, and related promotional materials.
• Post regular content on LinkedIn, Facebook, and Instagram andcontribute to Fairfield Dolan social media strategy.
• Maintain updates on the Dolan webpages in coordination withUniversity Marketing.

Responsible for Dolan publications

• Researches, writes, and designs monthly E-Newsletter: The DolanConnection
• Content creation in Constant Contact for the Dolan WeeklyE-blast and Dolan Grad Monthly E-Blast.
• In partnership with University Marketing assist with thesemi-annual newsletters and annual Dolan Report.
• Maintains and updates mailings lists for event invitations,related publications, and external communications.

Responsible for events and marketing support for FairfieldStartUp

• Lead event planner for Fairfield StartUp EntrepreneurshipProgram and annual competition Fairfield StartUp Showcase.
• Event and marketing contact for Fairfield StartUp program fallworkshops, Angel Investor Forum meetings, mentor relations, studentawards and related projects.
• For these projects, collaborates with the Director of theFairfield StartUp Program and supervises the Senior ProgramCoordinator for the Dolan Centers.

Provide program assistance for the Dolan Dean’s Suite

• Serve as part of the Dean’s office team and helps with officeduties as needed
• Supervises two graduate assistants in the areas ofentrepreneurship and marketing/events.

Performs other related duties as requested

Category:

Marketing - Admin

Performs such other duties, responsibilities, and activities asrequired by supervisor and as departmental/University needsindicate.

Disclaimer

The above information indicates the general nature and level ofwork performed by employees within this classification. It is notdesigned to contain and should not be interpreted as acomprehensive inventory of all duties, responsibilities,activities, and/or qualifications required or expected of employeesassigned to this job. Duties, responsibilities, and activities maychange and new ones may be assigned at any time, with or withoutnotice.

All offers of employment are contingent upon a satisfactorybackground check.

Fairfield University provides equal employment opportunities to allemployees and applicants for employment and prohibitsdiscrimination and harassment of any type without regard to race,color, religion, age, sex, national origin, disability status,genetics, protected veteran status, sexual orientation, genderidentity or expression, or any other characteristic protectedbyfederal, state or local laws. This policy applies to all terms andconditions of employment, including recruiting, hiring, placement,promotion, termination, layoff, recall, transfer, leaves ofabsence, compensation and training.