Associate, Broadcast Venue Planning

LA28 (Web); Los Angeles (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Once-in-a-generation Games

Collaborative team

Growth opportunities

Visible impact in LA

Job summary

LA28 is seeking an Associate, Venue Planning and Operations to help keep broadcast venue workstreams moving as we prepare for the Games in Los Angeles. You will support venue planning leads by coordinating meetings, tracking action items, and following up with stakeholders so nothing slips through the cracks.

In this role you will maintain notes and status across venues, prepare materials for cross-functional reviews, and escalate risks promptly.

Qualifications

• 3+ years of coordination, operations, or project support experience.
• Strong organization with multitasking across parallel workstreams.
• Clear written and verbal communication with diverse stakeholders.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Ability to work in a changing, deadline-driven environment.

Responsibilities

• Support venue planning leads by coordinating meetings, tracking action items, and following up with stakeholders to hold schedules.
• Maintain accurate notes, detailed decision logs, and current status trackers across assigned venues for the broader delivery team.
• Prepare materials for venue reviews and cross-functional check-ins, keeping key information organized, clear, and easily accessible.
• Flag open items and elevate emerging risks to venue planning leads promptly as they surface across workstreams.
• Keep venue information organized and readily accessible so the broader team can make decisions and move quickly.

Skills

Coordination experience

Organization

Communication

MS Office proficiency

Adaptability

Job description

LA28 does not provide relocation assistance for any positions. If you are based outside the Los Angeles area, we still welcome your application - we value talent from all geographic backgrounds and want to hear from you if you are able to work on-site in LA.

Role Purpose

As Associate, Venue Planning and Operations, you help keep Broadcast Services venue workstreams moving as LA28 prepares to bring the Games to a global audience. You support venue planning leads by coordinating meetings, tracking action items, and following up with stakeholders so that nothing slips through the cracks. You keep decisions, notes, and status current across assigned venues, and help prepare the materials that cross-functional reviews depend on. It is an ideal role for someone organized, proactive, and eager to grow while contributing to a once-in-a-generation event.

Key Responsibilities

• Support venue planning leads by coordinating meetings, tracking action items, and following up with stakeholders to hold schedules.
• Maintain accurate notes, detailed decision logs, and current status trackers across assigned venues for the broader delivery team.
• Prepare materials for venue reviews and cross-functional check-ins, keeping key information organized, clear, and easily accessible.
• Flag open items and elevate emerging risks to venue planning leads promptly as they surface across workstreams.
• Keep venue information organized and readily accessible so the broader team can make decisions and move quickly.

Required Competencies

• 3+ years of coordination, operations, or project support experience, or an equivalent combination of education and relevant experience.
• Strong organization and consistent follow-through, keeping many parallel workstreams on track simultaneously without sacrificing accuracy or momentum.
• Clear written and verbal communication with a wide range of internal and external stakeholders across interconnected venue workstreams.
• Proficiency with Microsoft Office products, including Excel, Word, PowerPoint, and Outlook, for day-to-day tracking and reporting.
• Comfort operating from incomplete information in a continually changing, cross-functional planning environment with shifting priorities and immovable deadlines.

Valued Experience

• Experience supporting venue, event, or broadcast operations in a coordinating role.
• Familiarity with overlay planning or venue planning processes.
• Proficiency with Microsoft Office products across day-to-day work.
• A proactive, detail-oriented approach to fast-moving, deadline-driven work.

What We Offer

• The opportunity to help deliver a once-in-a-generation Olympic and Paralympic Games.
• A collaborative, inclusive team guided by optimism, excellence, and co-creation.
• Genuine room to grow and take on responsibility as venue delivery ramps up.
• Work with lasting, visible impact on the Games and their legacy in Los Angeles.

What This Role Means for the Games

Broadcast venues only run smoothly when planning stays organized, current, and coordinated. By keeping meetings, decisions, and risks tracked carefully across venues, you help the planning team move quickly and deliver the coordinated venues that a seamless global broadcast depends on.

Physical Requirements & Working Conditions

• Available to work onsite in our Downtown Los Angeles-based office.
• The majority of work will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment.
• The LA28 office is an open floorplan working environment; employees must be able to work efficiently in an open cubicle environment.
• Hours of work may vary, including evenings, weekends, and holidays, especially during peak event periods.
• Perform other duties as required; the role will evolve over time and may include operational responsibilities during the Olympic and Paralympic Games.

Compensation

$30.00- $35.00/hr

The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28's operational business needs and applicable law.

Accommodation

LA28 is committed to providing an inclusive and accessible recruitment process. If you require an accommodation at any stage, please let us know and we will work with you to meet your needs.

Equal Opportunity

LA28 is committed to fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. LA28 will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all applicable laws. We strive to build a team that is inclusive and encourage qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.