Artistic Programs Coordinator

Anderson Ranch Arts Center; Snowmass Village (CO); On-site; USD 42,000 - 56,000; Full time

Job summary

Anderson Ranch Arts Center in Snowmass Village, CO, is seeking an organized Arts Administration professional to coordinate the Summer Series, Visiting Artist Programs, and related events. The role includes liaising with artists, arranging travel, and preparing presentation materials.

You will also support the Outdoor Sculpture Exhibition, Silent Auction operations, and gallery logistics, ensuring smooth operations and excellent hospitality for artists, presenters, and guests.

Qualifications

• College degree or equivalent work experience.
• 1–3 years experience in arts administration and/or art galleries a plus.
• Experience coordinating exhibitions or artist programs preferred.
• Strong written and verbal communication required.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Coordinate logistics of Summer Series and Visiting Artist Programs, including travel and agreements.
• Support Outdoor Sculpture Exhibition logistics and insurance coordination.
• Assist Silent Auction and Auctionettes prep, donations, and cataloging.
• Coordinate gallery installation/deinstallation and artist communication.
• Assist with arts fairs participation, framing, transport, and sales tracking.
• Provide administrative support for Artists-in-Residence logistics and payments.
• Maintain organization in ArtLogic, Raiser’s Edge, and other systems; liaise between departments.

Skills

Verbal and written communication

Organizational skills

Project management

Customer service

Problem-solving

Discretion with confidential info

Microsoft Office

Google Workspace

ArtLogic

Raiser’s Edge

Education

College degree or equivalent

Tools

Microsoft Office

Google Workspace

ArtLogic

Raiser’s Edge

Job description

Description

Core Responsibilities

• Summer Series Speakers and Visiting Artist Programs: Coordinate the logistics of annual Summer Series and year-round Visiting Artist Programs. Responsibilities include coordinating engagement agreements and travel logistics, communicating with artists, and organizing presentation materials and assets. Serve as the primary liaison for participating artists and curators throughout their visits, providing personalized hospitality and on-site support during related events. Work closely with internal departments to ensure a positive experience for artists, presenters, and attendees.
• Outdoor Sculpture Exhibition: Assist with all aspects of the annual Outdoor Sculpture Exhibition, including issuing invitations, confirming participating artists and artworks, preparing consignment and loan agreements, coordinating insurance coverage, and organizing shipping, delivery, installation, and removal of artworks.
• Silent Auction and Auctionettes: Work with the Artistic Projects Manager to coordinate the annual Silent Auction and weekly summer Auctionettes. Responsibilities include soliciting artwork donations, coordinating framing and installation, and managing 150+ Silent Auction works through ArtLogic cataloguing and preparation of bidding materials. Prepare selected artworks, artist biographies, and supporting materials for weekly Auctionettes.
• Gallery Coordination: Work closely with Artistic Projects Manager to install and deinstall gallery exhibitions. Responsibilities include coordinating artwork shipping and packing, cataloguing works in ArtLogic, preparing and printing exhibition materials, facilitating communication with artists and/or galleries, and creating and distributing agreements. Collaborate with teams on exhibition receptions and other programming taking place in the gallery.
• Art Fairs: Assist with organizing and executing Anderson Ranch’s participation in art fairs in coordination with the Artistic Project Manager and Artistic Directors. Support artwork framing, transportation, and installation to ensure a compelling presentation of the Ranch’s work. Track sales and client inquiries, and attend fairs as a representative of Anderson Ranch.
• Artists-in-Residence Program Logistics: Provide administrative and logistical support for the Artists-in-Residence Program, including preparing and distributing communications to selected residents regarding program details, schedules, policies, and expectations; collecting and tracking residency fees and deposits; and coordinating required pre-arrival forms and waivers.
• Special Projects, Events, and Miscellaneous: Assist in the coordination of and other special artistic programs, like bespoke workshops and events. Maintain accurate and up-to-date information in ArtLogic, Raiser’s Edge and other departmental systems. Serve as a key liaison between the Artistic Department and other departments across the Ranch.

Requirements

Expected Skills & Qualifications

• Excellent verbal and written communication skills
• Exceptional organizational skills and attention to detail
• Ability to prioritize and manage multiple projects and deadlines
• Strong customer service skills and a welcoming, professional demeanor
• Flexibility, initiative, sound judgment, and a proactive approach to problem-solving
• Ability to handle confidential and sensitive information with discretion
• Proficiency with Microsoft Office Suite and Google Workspace
• Experience with or ability to learn arts administration databases, including ArtLogic and Raiser’s Edge
• Flexibility to work occasional evenings and weekends, as needed

Education and Experience

• College degree or equivalent work experience.
• 1-3 years experience in arts administration and/or art galleries a plus

Physical Requirements

• Work that includes moving objects up to 40 pounds.
• The employee frequently is required to stand, walk, and reach with hands and arms.
• Typical physical tasks include reaching, standing, sitting, typing, talking, crouching, kneeling, seeing, and hearing.
• Typical tasks as required to actively navigate art studios/facilities in a historic building space with uneven surfaces, stairs, gravel walkways, etc.