Associate Administrative Assistant

PepsiCo; Uvalde (TX); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement plan

Paid time off

Employee Assistance Program

Job summary

PepsiCo is seeking an experienced administrative professional to support operations at our Uvalde, TX facility, serving as the sole onsite administrative presence with a high degree of independence.

The role involves handling POD validation in SAP, accounts payable, purchasing card transactions, onboarding support, DOT compliance, and comprehensive office management to ensure a professional environment and audit readiness.

Qualifications

• High School Diploma or GED required.
• 3–5 years of administrative experience.
• Strong organizational, multitasking, and communication skills.
• Advanced proficiency in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Validate POD in SAP for charge term accounts.
• Maintain records of missing/incomplete payments and PODs.
• Coordinate with Accounts Receivable to resolve issues.
• Process Accounts Payable and Purchasing Card transactions.
• Handle NSF checks and maintain documentation.
• Support onboarding, mobile devices, and Override Code usage.
• Produce weekly customer refund data.
• Perform daily cashiering, routing, and cash-handling reconciliation.
• Maintain SharePoint folders for documentation, audits, and records.
• Monitor DOT compliance requirements.
• Create Bills of Lading (BOLs) in SAP and manage related docs.
• Answer emails, calls, and visitor inquiries professionally.
• Maintain reception, conference rooms, and office areas.
• Provide additional administrative support as needed.

Skills

Organizational skills

Multitasking

Communication

Education

High School Diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Overview

We are seeking an experienced Administrative professional to support operations at our Uvalde TX facility, as well as market (as needed). This role serves as the sole onsite administrative presence and requires a high level of independence, adaptability, and professionalism.

Responsibilities

• Validate proof of delivery (POD) in SAP for all charge term accounts.
• Maintain records of missing or incomplete payments and PODs.
• Work with centralized Accounts Receivable to resolve issues.
• Process Accounts Payable and Purchasing Card transactions.
• Process NSF checks and maintain supporting documentation.
• Support onboarding, mobile devices, and Override Code usage.
• Run and communicate weekly customer refund data.
• Perform daily cashiering and route reconciliation activities, ensuring accurate cash handling, deposit verification, balancing, and timely resolution of discrepancies.
• Maintain document retention, archives, and location logs within designated SharePoint folders, ensuring documentation is accurate, organized, compliant with company policies, readily accessible, and audit ready.
• Monitor and support DOT compliance requirements.
• Provide inventory support by creating Bills of Lading (BOLs) in SAP and maintaining related documentation as needed.
• Respond to email, telephone, and visitor inquiries in a professional and timely manner.
• Maintain reception, conference rooms, and communal areas to ensure a professional work environment.
• Provide additional administrative and operational support as assigned.

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• High School Diploma or GED required.
• 3-5 years of administrative experience.
• Strong organizational, multitasking, and communication skills.
• Advanced proficiency in Outlook, Word, Excel, and PowerPoint.

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / AgeIf you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.Please view our Pay Transparency Statement.