Associate Administrative Assistant

PepsiCo; San Antonio (TX); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Disability Insurance

Retirement Plan (Defined Contribution)

Employee Assistance Program

Dependent Care Reimbursement Accounts

Job summary

PepsiCo in San Antonio is seeking an experienced Administrative Associate to support local operations and the market. The role includes cashiering coordination, deposits, reporting, and daily administrative tasks to keep the location running smoothly.

Ideal candidates have a High School diploma, 3–5 years of admin experience, and strong Excel/Outlook skills. The position offers a comprehensive benefits package and a pay range of $39,500–$63,100 with opportunities to contribute across teams.

Qualifications

• Strong organizational skills and time management for a fast-paced environment.
• Multitask with accuracy while maintaining attention to detail.
• Excellent written and verbal communication across internal and external partners.

Responsibilities

• Cashier and reconcile Delivery and Full-Service Vending routes using Settlement system and banking apps.
• Process remote deposits and collect cash/coin for deposits.
• Track over/short and communicate issues to Drivers/Sales Leadership.
• Complete cashiering documentation and analyze reports daily.
• Reconcile cashier activity with bank deposits and retain documentation.
• Maintain security of cash room; serve as primary contact for armored car service.
• Back up accounts receivable/payable and receptionist duties as needed.
• Manage financial administrative controls and confidentiality of documents.
• Provide planning support for events and location activities.
• Respond promptly to emails, calls, and messages.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Microsoft Office (Outlook, Word, Excel

Education

High School Diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Overview

This position contributes to the success of Pepsi Beverages North America by providing administrative support to the San Antonio location, as well as the market.

Responsibilities

• Cashier and reconcile Delivery and Full-Service Vending routes utilizing Settlement system, banking applications, and cash counting machines
• Process remote check and money order deposits, compiling of physical cash and coin for deposit.
• Ability to track over/short amounts in Settlement system application and communicate issues back to Driver/Sales Representatives and/or Delivery/Sales leadership
• Complete cashiering documentation daily, which includes running and analyzing reports and maintaining activity logs
• Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation
• Maintain security of cash room. Serve as primary point of contact for armored car service
• Process NSF checks, either originating from location deposit activity or e-check deposit activity, by documenting activity appropriately on NSF log, updating customer status and terms appropriately with centralized customer maintenance department, and proactively communicating with appropriate stakeholders to support collection efforts.
• Serve as primary back up for administrative peers’ responsibilities, including but not limited to accounts receivable, accounts payable, and reception
• Manage, track, and communicate various financial administrative controls
• Maintain confidentiality of documents and information
• Provide planning & execution support for company events such as team meetings and employee recognition opportunities
• Perform tasks associated with location support responsibilities, including but not limited to customer / supplier interactions, visitors, mail, running reports, copying, filing, faxing and telephone support
• Respond to email, phone, and direct messages in a timely and professional manner
• Other administrative and business support responsibilities as assigned

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• High School Diploma or GED required.
• Minimum of 3–5 years of administrative experience.
• Strong organizational and time‑management skills with the ability to prioritize in a fast‑paced environment.
• Proven ability to multitask with a sense of urgency while maintaining accuracy.
• Exceptional attention to detail and follow‑through.
• Strong written and verbal communication skills with the ability to interact professionally and constructively with internal and external partners.
• Self‑motivated, initiative-taking, and customer‑focused.
• Demonstrated tact, integrity, maturity, professionalism, and respect for others.
• Advanced computer proficiency, including Outlook, Word, Excel, and PowerPoint

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Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the availableEEO is the Law&EEO is the Law Supplementdocuments. ViewPepsiCo EEO Policy.

Please view ourPay Transparency Statement