Associate Administrative Assistant

PepsiCo; Virginia (MN); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Retirement plan

Employee assistance program

Job summary

PepsiCo is hiring for a role focused on cashiering all Full-Service Vending routes daily, handling disputes, and providing essential administrative support for the location. You will manage coin funds, deposits, and documentation while collaborating with Delivery Supervisors and management to ensure smooth operations.

The position emphasizes strong computer skills, multi-tasking, and a customer-focused mindset to deliver reliable service and accurate financial reconciliation.

Qualifications

• High school diploma or GED required.
• 3+ years of related experience preferred.
• Proficient in computer applications and IT tools.
• Strong teamwork and collaboration skills.
• Excellent written and verbal communication abilities.
• Ability to prioritize, multitask, and meet deadlines.
• Excellent organizational and time-management skills.
• Self-motivated, proactive, and able to work with limited supervision.

Responsibilities

• Cashiering for all Full-Service Vending routes daily.
• Provide backup to Settlement Admin when out of office.
• Maintain accurate documentation for Coin Fund and cashing logs.
• Balance and maintain the safe on a weekly basis.
• Balance Full-Service Coin Fund and ensure accuracy.
• Order change for Full-Service routes as needed.
• Make accurate daily deposits to Bank of America.
• Complete periodic coin fund balance and audits.
• Support annual LCA audit with efficient status.
• Review customer disputes; research and respond accordingly.
• Review AR short pays as requested by LPO.
• Process donations with complete and accurate paperwork.
• Adhere to record retention and data classification policies.
• Provide admin and customer support; cover for peers as needed.
• Deliver high-level customer service in person, email, and phone.
• Communicate changes with Delivery Supervisors and Area Delivery Manager.
• Coordinate with GMAS and Sr. Lead for daily reporting.

Skills

Computer proficiency

Team player

Written communication

Verbal communication

Multitasking

Time management

Self-motivation

Education

High School Diploma or GED

Tools

MS Office

ERP systems

Job description

Overview

This position contributes to the success of PBNA by ensuring proper cashiering all FSV routes is performed daily, answering location's UDM case disputes, managing the Calero database, organizing and performing New Hire Orientation, and providing administrative needs for the location.

Responsibilities

• Cashiering of all Full-Service Vending routes daily


• Backup to Settlement Admin when OOO


• Maintain clear and accurate documentation on all Coin Fund and BOA/Cashiering log


• Maintain and balance the safe weekly


• Maintain and balance the Full-Service Coin Fund


• Order Change for Full-Service Routes on a as needed basis


• Make accurate deposits to Bank of America daily


• Perform Period and Quarter balance for coin fund report


• Complete annual LCA Audit with Efficient Status


• Review, Research, and Respond to customer dispute cases


• Review and Research AR short pays as requested by LPO


• Process Donations ensuring paperwork is complete and accurate


• Comply with document retention records policy and data classification policies as it relates to settlement


• Other administrative and customer support responsibilities as assigned to include coverage for Peers


• Provide a high level of customer service to both internal and external customers in person and via email or telephone


• Keep clear communication with Delivery Supervisors and Area Delivery Manager regarding any changes or issues with Routes or Full Service


• Keep clear communication with GMAS and GM Sr. Lead for all concerns or changes to daily responsibilities or reporting

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.


• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.


• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.


• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• High School Diploma or GED


• 3+ years of related experience


• High level of computer proficiency and ability to become proficient in multiple IT applications


• Must be a strong team player and assist others when necessary


• Excellent written and verbal communication skills


• Experience in prioritizing work and multi-tasking, with a strong sense of urgency


• Outstanding organization, time management, and follow-up skillsResponsible and reliable


• Self-motivated and proactive


• Aptitude to work with minimal supervision - set goals, create and implement action plans, and monitor progress toward goals

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / AgeIf you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.Please view our Pay Transparency Statement.