Associate Administrative Assistant

PepsiCo; Harbor Springs (MI); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability

Retirement Plan

Employee Assistance Program

Insurance (Life/Group)

Job summary

PepsiCo in the Petoskey area is seeking a meticulous Daily Settlement Clerk to handle accounts receivable, deposits, and general admin duties. The role requires traveling up to 50% to cover Alpena and Traverse City as needed, with emphasis on accuracy and strong computer skills.

You will process daily settlements in SAP, reconcile deposits, and maintain detailed cashiering documentation, while collaborating with AR for collections and ensuring retention policy compliance.

Qualifications

• High school diploma or GED required.
• Experience providing administrative support.
• Experience in cashiering.
• Strong computer skills and proficiency with systems.
• Ability to work with minimal supervision.
• Skilled at prioritizing tasks with urgency and accuracy.
• Excellent organization, time management, and communication.

Responsibilities

• Settle deliveries and manage accounts receivable, including disputed invoices and refunds.
• Process daily cashiering in SAP and handle deposits and logs.
• Maintain cashiering documentation and deposit records with receipts.
• Reconcile cashiering activity against bank deposits and notes.
• Process NSF checks and coordinate with centralized AR for collections.
• Archive documents per PepsiCo retention policy.
• Validate POD in SAP for charge term accounts.
• Coordinate with armored car service and secure cash room.
• Respond to emails and calls, providing admin support as needed.

Skills

Administrative support

Cashiering

Strong computer skills

Organized

Time management

Communication

Multi-tasking

Education

High School Diploma or GED

Job description

Overview

Daily Settlement and admin duties for Petoskey location: processing accounts receivable, purchasing, device management, and general administrative duties.

This role will travel up to 50%. You will also cover Alpena and Traverse City as needed.

Responsibilities

• Settlement of all deliveries and incoming payments, disputed invoice processing; telephone enquiries, in-person enquiries; customer refunds; device management for the location; use of all integrated systems to perform daily requirements; occasional travel to other nearby locations for cover.
• Process daily cashiering of delivered routes in SAP, which includes remotely depositing scanned checks and compiling a physical deposit for cash and coin.
• Complete daily cashiering documentation, which includes running reports, maintain a log of cashiering activity, and retaining appropriate documentation.
• Process all miscellaneous deposits for location, which includes providing receipts of deposit activity, documenting activity appropriately on log of cashiering activity, and retaining appropriate documentation.
• Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation.
• Process all NSF checks, either originating from location deposit activity or e-check deposit activity, by documenting activity appropriately on NSF log, updating customer status and terms appropriately with centralized customer maintenance department, and proactively communicating with appropriate stakeholders to support collection efforts.
• Maintain accurate and organized document archiving while executing PepsiCo Document Record Retention policy concerning cashiering & settlement documentation.
• Validate proof of delivery (“POD”) in SAP for all charge term accounts, which includes signatures, store stamps, receiving reports, etc.
• Maintain accurate records of missing or incomplete payments and proof of delivery (“POD”) and proactively communicate with appropriate stakeholders to support collection efforts.
• Serve as the primary point of contact for armored car service, which includes preparing physical deposits and maintaining accurate log of armored car service activity
• Maintain security of cash room, which includes facilitating safe combination changes as needed.
• Works with a centralized accounts receivable department with necessary to resolve cashiering and/or customer issues.
• Respond to email and phone communication in a timely and professional manner.
• Provide additional administrative support for and/or market as assigned.

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• High School Diploma or GED
• Prior experience providing administrative support
• Prior cashiering experience
• Strong computer skills
• Aptitude to work with minimal supervision
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency
• Outstanding organization, time management, and communication skills

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Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / AgeIf you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.Please view our Pay Transparency Statement.