Administrative Coordinator

Amgen SA; South San Francisco (CA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Total Rewards Plan

Flexible work models where possible

Job summary

Amgen seeks an Administrative Coordinator – DATA to support a global administrative team across Discovery Sciences, Advanced Technologies, & AI. You will assist Associate VPs, Executive Directors, and staff in San Francisco, Thousand Oaks, Boston and remote sites.

You will manage calendars, travel, meetings, expenses, onboarding/offboarding, and prepare routine reports using SAP, Outlook, Excel, PowerPoint, MS Teams, Concur, and other tools.

Qualifications

• Associate’s degree or equivalent experience in administration
• 2+ years of administrative experience
• Experience supporting senior leaders or large teams
• Proficiency with Outlook, MS Office, SAP and Concur
• Ability to manage calendars across time zones
• Strong communication and organizational skills
• Experience in a biopharma or highly regulated environment is a plus

Responsibilities

• Provide complex administrative support to Associate VPs, Executive Directors and staff in multiple locations
• Manage calendars, travel arrangements, expenses and meetings
• Onboard/offboard staff and assist with staff events and meetings
• Prepare routine reports using various software packages
• Coordinate communications across groups and media
• Process vendor onboarding, purchase orders and accounts payable invoices
• Support budgeting and staff engagement activities

Skills

Organizational skills

Multitasking

Communication

Cross-functional collaboration

Education

Associate’s degree

High school diploma / GED

Tools

Outlook

Word

Excel

PowerPoint

MS Teams

SAP

C3

Skype

Concur

MyBuy

Job description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator – DATA

What you will do

Let’s do this. Let’s change the world. The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, working as part of a global administrative team supporting Associate VPs, Executive Directors, and other staff located in San Francisco, Thousand Oaks, Boston and other remote sites within Discovery Sciences, Advanced Technologies, & AI (DATA).

Key Responsibilities:

• Participate as an active team member, working both independently and in cooperation with other team members, to complete projects and assignments in a timely manner
• Manage multiple priorities in a fast-paced, continually changing environment
• Provide site-based support for meeting management, expenses, and other administrative needs of DATA leaders and teams
• Initiate and manage vendor/supplier onboarding and purchase orders, process accounts payable invoices / check requests through company systems (SAP, largely), and track payment of invoices as needed
• Assist with planning of meetings and other staff events, both internal and external, including scheduling, logistics (catering, tele/videoconferencing, agenda management, meeting minutes), execution; for staff events, assist in creating experiences that enhance staff engagement
• Assist with onboarding/offboarding activities for staff
• Prepare routine reports utilizing various software packages (i.e. staff detail reports, budget reports)
• Assist with communications across various groups and through different media (digital, email, spoken)
• Provide thoughtful, timely, detail-oriented support/management for other projects, based upon need
• Managing complex calendars and scheduling meetings (Outlook) including across multiple time zones
• Making complex, individual and group travel arrangements, including ground transportation logistics, and preparing expense reports to meet the necessary deadlines

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a self-starter with these qualifications.

Basic Qualifications:

Associate’s degree and 2 years of administrative experience

OR

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• Amgen Experience
• Bachelor’s Degree and 5+ years of experience in an administrative support role supporting large teams at different levels
• Excellent organizational skills and ability to manage multiple calendars including coordination across multiple time zones
• Experienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)
• Outstanding written, verbal and presentation skills in communicating key business and critical information
• Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
• Helpful, can-do attitude with a solution-oriented approach
• Polite and personable ‘Team Player’
• Strategic thinker who likes to “think ahead” and anticipate solutions to logistical issues
• Ability to work in a fast paced, deadline driven environment
• Discretion in dealing with propriety information
• Excellent travel and meeting planning skills
• Ability to prioritize projects of greater urgency and importance under pressure
• Calm under pressure
• Experience working in biopharma industry

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.