Assoc II, Administrative

Boston Children's Hospital; Boston (MA); In loco; USD 55.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Vision insurance

Dental insurance

401(k)/403(b)

Tuition reimbursement

Paid time off

Commuter benefits

Descrizione del lavoro

Boston Children’s Hospital seeks an Administrative Associate II to provide administrative and operational support to the division. This role manages calendars, schedules meetings, handles travel arrangements, and ensures day-to-day office operations run smoothly in a healthcare environment.

Applicants should have strong organizational and communication skills, confidentiality, and the ability to support physicians, leaders, and staff in a fast-paced setting; a High School Diploma is required,

Competenze

• Strong organizational skills and attention to detail.
• Excellent communication and customer service abilities.
• Ability to multitask and prioritize in a fast-paced healthcare setting.

Mansioni

• Provide administrative support to division leadership.
• Coordinate contractor visits and work orders at properties.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain division files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate division meetings, conferences, and special events.
• Assist with special projects and process improvements; train and support other administrative staff as needed.

Conoscenze

Organizational skills

Communication skills

Confidentiality

Customer service

Formazione

High School Diploma or GED

Bachelor's degree preferred

Strumenti

Microsoft Office

Descrizione del lavoro

Position Summary

The Administrative Associate II provides administrative and operational support to the division. This role manages calendars, schedules meetings, provides property management services, and helps keep day-to-day office operations running smoothly. The position requires strong organization, attention to detail, and the ability to prioritize multiple tasks while supporting physicians, leaders, and staff.

Position Summary

The Administrative Associate II provides administrative and operational support to the division. This role manages calendars, schedules meetings, provides property management services, and helps keep day-to-day office operations running smoothly. The position requires strong organization, attention to detail, and the ability to prioritize multiple tasks while supporting physicians, leaders, and staff.

Key Responsibilities

• Provide administrative support to physicians, managers, and division leadership.
• Coordinates/Manages contractor visits and work orders at various properties.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain division files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate division meetings, conferences, and special events.
• Assist with special projects and process improvements. Help train and support other administrative staff as needed.

Education

• High School Diploma or GED required, bachelors preferred.

Experience

• At least 1 year of related administrative experience required.
• Previous healthcare or hospital administrative experience is preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize work independently, and maintain confidentiality in a fast-paced environment.

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, employee discounts and discounted commuter benefits at certain locations. Experience the benefits of passion and teamwork.