Assoc II, Administrative

Boston Children's Hospital; Boston (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Boston Children’s Hospital is looking for an Administrative Associate II to provide comprehensive administrative and operational support to the division. The role manages calendars, schedules meetings, and coordinates conference rooms and travel, while ensuring day-to-day office operations run smoothly.

Ideal candidates will have at least one year of related admin experience, strong Microsoft Office skills, and a proven ability to multitask while maintaining confidentiality in a fast-paced

Qualifications

• High School Diploma or GED required; bachelor's preferred.
• At least 1 year of related administrative experience.
• Strong MS Office skills; excellent organizational, communication, and customer service abilities.
• Ability to multitask and maintain confidentiality in a fast-paced healthcare setting.

Responsibilities

• Provide administrative support to physicians, managers, and division leadership.
• Coordinates/Manages contractor visits and work orders at various properties.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain division files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate division meetings, conferences, and special events.
• Assist with special projects and process improvements; help train staff as needed.

Skills

Organization

Communication

Customer service

Multitasking

Confidentiality

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Position Summary:

The Administrative Associate II provides administrative and operational support to the division. This role manages calendars, schedules meetings, provides property management services, and helps keep day-to-day office operations running smoothly. The position requires strong organization, attention to detail, and the ability to prioritize multiple tasks while supporting physicians, leaders, and staff.

Key Responsibilities:

• Provide administrative support to physicians, managers, and division leadership.
• Coordinates/Manages contractor visits and work orders at various properties.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain division files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate division meetings, conferences, and special events.
• Assist with special projects and process improvements. Help train and support other administrative staff as needed.

Minimum Qualifications
Education:

• High School Diploma or GED required, bachelors preferred.

Experience:

• At least 1 year of related administrative experience required.
• Previous healthcare or hospital administrative experience is preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize work independently, and maintain confidentiality in a fast-paced environment.