Assisted Living Coordinator

Diamond Willow Assisted Living; Duluth (MN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Shift differential

Full benefits

PTO & 401(k)

Free meals

CNA reimbursement

Professional development

Job summary

Diamond Willow Assisted Living and Memory Care in Duluth, MN seeks an Assisted Living Coordinator to lead staffing, scheduling, and resident care in a warm, home-like community.

This full-time role includes on-call rotation every other week, with opportunities to develop teams, manage life enrichment events, and coordinate with RN/LPN to ensure compassionate service for residents and families.

Qualifications

• 2+ years in long-term care or healthcare.
• Proficient in Microsoft Office and Excel.
• Strong time management and organizational skills.
• Excellent communication and customer service.

Responsibilities

• Oversee interviewing, hiring, onboarding, and training processes.
• Schedule training sessions and ensure completion of annual education requirements.
• Maintain and manage staff schedules and coordinate with RN/LPN on coverage.
• Provide direct personal cares and assist with medication administration as needed.
• Manage Life Enrichment activities, calendars, menus and newsletters for residents.
• Submit monthly financials, maintenance requests, and timecards bi-weekly.
• Assist with housekeeping duties and ensure timely room turnovers.

Skills

Problem-solving

People skills

Team player

Time management

Organizational skills

Communication

Tools

Microsoft Office

Excel

Job description

Job Opportunity: Assisted Living Coordinator - Where Leadership Meets Compassion

Are you ready to make a difference every day while building a career that matters? At Diamond Willow Assisted Living and Memory Care, we’re looking for an Assisted Living Coordinator who is passionate about creating meaningful connections, empowering teams, and enhancing the lives of our residents in our warm and welcoming community in Lester Park, MN.

Your Mission (Should You Choose To Accept It)

As our Assisted Living Coordinator, you’ll be the heartbeat of our operations, ensuring our residents receive exceptional care in a vibrant, person-centered environment. This is more than a job—it’s a calling to lead with purpose, innovate with intention, and bring joy to those who call Diamond Willow home.

This role is Full-Time, with on-call rotation every other week (including weekends).

Key Responsibilities

Staffing & Training

• Respond to applicant inquiries promptly and coordinate interviews
• Oversee interviewing, hiring, onboarding, and training processes
• Schedule training sessions and ensure completion of annual education requirements
• Facilitate new employee floor training and skills testing with RN/LPN

Scheduling & Coordination

• Maintain and manage staff schedules
• Monitor and address call-ins, coordinating with the RN/LPN as necessary
• Cover open shifts when required

Resident Cares

• Provide direct personal cares as needed
• Administer medications as needed

Life Enrichment/Dining Experience

• Manage daily and monthly Life Enrichment activities and assessments
• Produce monthly activity calendars, monthly menus and newsletters for residents
• Meal preparation, cook meals and serve our residents

Administrative Tasks

• Order medical supplies and equipment (e.g., Medline orders)
• Order cleaning and food supplies
• Managing house inventory
• Submitting monthly financials
• Submit maintenance work orders
• Approving timecards bi-weekly

Housekeeping Duties

• Ensure timely room turnovers for new residents
• Assist with laundry and cleaning duties as needed

What You Bring To The Table

• A knack for problem-solving and the ability to juggle multiple priorities with grace.
• Strong people skills and the heart of a true team player.
• A passion for creating vibrant, home-like environments for both residents and staff.
• Experience in long-term care or healthcare (2+ years preferred).
• Tech-savviness, including proficiency in Microsoft Office and Excel.
• Excellent time management and organizational skills
• Strong communication and customer service skills

All applicants must be 18 years of age or older to be eligible for consideration. Exception: Individuals under the age of 18 may be considered only if they possess a valid Certified Nursing Assistant (CNA) license, in accordance with applicable regulations.

Why You’ll Love Working Here

Make an Impact: Every decision you make directly enhances the lives of residents and their families.

Feel Valued: Join a culture that respects and appreciates your contributions.

Enjoy The Perks

• Competitive pay: $22 - $24/hour based on experience.
• Additional $2/hour shift differential for NOC shifts.
• Full-time benefits, including medical, dental and Supplemental Insurance (after 60 days)
• Paid Time Off and 401(k).
• Free meals and CNA reimbursement program.
• Opportunities for professional development and personal growth.

Qualifications

INDHP

Diamond Willow Assisted Living & Memory Care

6353 E Superior Street

Duluth, MN 55804