Assistant Trust Real Estate Manager

Jobtailor; Alabama; On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor is seeking a qualified Real Estate Fiduciary Asset Administrator in Alabama to assist with onboarding, administration, and disposition of fiduciary real estate assets. You will maintain asset records and coordinate transactions for officer review.

The role also involves coordinating with property managers, insurers, appraisers, and vendors, tracking lease expirations, tax payments, and due diligence to ensure compliance and accuracy.

Qualifications

• Associates Degree required.
• 5+ years of related experience in real estate or fiduciary administration.
• Experience in corporate fiduciary, trust administration, wealth management or financial services preferred.
• Authorized to work in the United States full-time; no immigration sponsorship.
• Knowledge of fiduciary account administration and trust-owned asset management preferred.

Responsibilities

• Assist with acceptance, onboarding, administration, and disposition of fiduciary managed real estate assets
• Maintain accurate asset records and organize, retain, and file real estate documentation
• Process correspondence, rental income, expenses, invoices, and other real estate transactions for officer review and approval
• Liaise with third-party service providers, including property managers, appraisers, environmental consultants, insurance representatives, contractors, and vendors
• Coordinate insurance claim administration, including reporting, documentation collection, and carrier follow-up
• Monitor shared mailboxes, telephone inquiries, and client requests
• Coordinate property inspections, valuations, environmental assessments, and due diligence activities
• Track critical dates including lease expirations, insurance renewals, tax payments, and compliance requirements
• Communicate with internal partners, clients, beneficiaries, and vendors regarding asset status and documentation
• Assist with special projects, audits, reporting requirements, and process improvement initiatives

Skills

Attention to detail

Organizational skills

Communication

Client liaison

Education

Associates Degree

Job description

• Assist with acceptance, onboarding, administration, and disposition of fiduciary managed real estate assets
• Maintain accurate asset records and organize, retain, and file real estate documentation
• Process correspondence, rental income, expenses, invoices, and other real estate transactions for officer review and approval
• Liaise with third-party service providers, including property managers, appraisers, environmental consultants, insurance representatives, contractors, and vendors
• Coordinate insurance claim administration, including reporting, documentation collection, and carrier follow-up
• Monitor shared mailboxes, telephone inquiries, and client requests
• Coordinate property inspections, valuations, environmental assessments, and due diligence activities
• Track critical dates including lease expirations, insurance renewals, tax payments, and compliance requirements
• Communicate with internal partners, clients, beneficiaries, and vendors regarding asset status and documentation
• Assist with special projects, audits, reporting requirements, and process improvement initiatives

Requirements

• Associates Degree
• 5+ years of related experience
• Experience in real estate, property management, title, escrow, mortgage, commercial real estate, or a related industry preferred
• Experience in a corporate fiduciary, trust administration, wealth management, banking, or financial services environment preferred
• Knowledge of fiduciary account administration and trust-owned asset management preferred
• Applicants must be currently authorized to work in the United States on a full-time basis
• Huntington will not sponsor applicants for immigration benefits

Core Competencies

Demonstrates expertise in fiduciary account administration and real estate asset management, with strong organizational skills for maintaining accurate records and coordinating various real estate transactions. Proficient in liaising with third-party service providers and managing compliance requirements effectively.

Hard Skills

• Asset Record Maintenance
• Real Estate Documentation
• Transaction Processing
• Insurance Claim Administration
• Due Diligence Coordination
• Critical Date Tracking
• Audit Assistance
• Process Improvement

Soft Skills

• Communication
• Organizational Skills
• Client Liaison

Certifications & Qualifications

• Associates Degree

Industry Keywords

• Real Estate
• Property Management
• Trust Administration
• Wealth Management
• Banking
• Commercial Real Estate