Assistant Travel Coordinator

Thomas J. Henry Law, PLLC; San Antonio (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

401K with employer matching

Employee recognition

Gym membership

Company events

Job summary

Thomas J. Henry Law, PLLC in San Antonio, TX is seeking an Assistant Travel Coordinator to join our administrative team. This full-time role focuses on researching and booking flights, ground transportation, and hotel stays while assisting travelers with directions and destination information.

The ideal candidate has office experience, strong organizational skills, and excellent written communication. Spanish knowledge is a plus; some after-hours work may be required.

Qualifications

• Experience in a professional office setting.
• Proficient with MS Office and basic CRM tools.
• Experience with Salesforce or similar CRM.
• Ability to multi-task and adapt to a fast-paced environment.
• Bilingual Spanish helpful but not required.

Responsibilities

• Coordinate travel requests for all personnel.
• Book flight reservations and adjust itineraries.
• Reserve and manage hotel accommodations.
• Arrange vehicle rentals and changes as requested.
• Track invoices from airfare, hotel, and rentals.
• Multi-task effectively and meet deadlines.
• Prioritize work and maintain organization.
• Maintain confidentiality and professional demeanor.

Skills

Organized

Detail oriented

Office experience

Communication skills

Multitasking

Education

High School Diploma or Equivalent

Tools

MS Office

Salesforce CRM

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Assistant Travel Coordinator

Adminstrative FULL TIME REGULAR San Antonio, TX, US

Top Texas Law Firm is currently seeking an organized and talented Assistant Travel Coordinator to join the team!

The ideal candidate will have experience in a professional office setting, with a can-do attitude.

Benefits include:

• Medical – 80% employer contribution
• Dental, Vision, Life & other supplemental insurance
• 401K with Employer Matching (up to 4%)
• Employee Recognition Programs
• Complimentary gym membership
• Company events – to include giving back to the community!

Why Work Here?

This is the firm that will take your career to the next level. We focus on obtaining RESULTS for our clients!

Our law firm has been named a “Best Place to Work” in the country by Glassdoor two years in a row!

We consistently outperform our peers in categories such as:

• Compensation and Benefits
• Culture and Values
• Diversity

The Travel Coordinator researches and books flights, ground transportation and hotel accommodations, and they assist travelers with directions and destination information. Knowledge of relevant flights and required travel documentation are a must. Knowledge of accommodations for lodging, as well as being proficient in state and national geography is preferred. Because of the unpredictable nature of the transportation industry and the complex task of coordinating travel schedules with business deadlines, the Travel Coordinator must be an exceptional organizer, communicator, multi-tasker and problem-solver.

Absolute confidentiality is required for this position. This is a full-time position, and will include some after hours work. Applicants need to be available after normal business hours to handle travel inquiries as needed.

Essential Functions:

• Communication with all personnel who request travel
• Book flight reservations and handle coordination of any and all changes to itineraries as soon as requested
• Reservation of hotel accommodations
• Vehicle rentals reservations and any and all changes, as requested
• Track and maintain all related invoices associated with vendors used for airfare, hotel, and rentals
• Additional duties and/or projects as assigned
• Ability to multi-task
• Ability to prioritize work
• Great organization skills to track multiple deliverables for internal customers
• Exceptional attention to detail
• Professional and courteous demeanor with outstanding interpersonal skills
• Excellent writing skills
• Flexibility to adapt to changing priorities
• High degree of accuracy and attention to detail
• Bilingual (Spanish) is helpful but not required.
• Demonstrate a strong commitment to the mission and values of the organization.
• Must be able to stand or sit for long periods of time
• Must be able to lift up to 40 pounds

Education & Experience:

• High School Diploma or Equivalent
• Experience with phone handling in a fast-paced environment
• Proficient computer skills, especially with MS Office Products (Word, Excel, Outlook) and internet search procedures is required
• Experience with Salesforce software or other CRM system

If you are looking for the opportunity to make the most of your experience, talents and work ethic, we may be the place for you!