Assistant Travel Coordinator

THOMAS; San Antonio (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical – 80% employer contribution

Dental, Vision, Life & other insurance

401K with Employer Matching

Employee Recognition Programs

Complimentary gym membership

Company events

Job summary

THOMAS, a leading Texas law firm, is seeking an organized Assistant Travel Coordinator to join its team in San Antonio. The role involves researching and booking flights, ground transportation, and hotel accommodations, and assisting travelers with directions and destination information.

Candidates should have experience in a professional office, strong planning and communication skills, and proficiency with MS Office and Salesforce.

Qualifications

• Experience handling phone calls in a fast-paced professional environment.
• Proficient with MS Office (Word, Excel, Outlook) and internet search procedures.
• Familiarity with Salesforce or other CRM systems is preferred.

Responsibilities

• Book flight reservations and coordinate itinerary changes promptly.
• Reserve hotel accommodations and arrange vehicle rentals as requested.
• Track and manage invoices from air, hotel, and rental vendors.
• Communicate travel plans to travelers and provide destination information.
• Demonstrate strong organization, attention to detail and multi-tasking ability.
• Adhere to confidentiality and be available after hours as needed.

Skills

Phone handling

MS Office

Salesforce

CRM systems

Education

High School Diploma or equivalent

Tools

Salesforce

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Assistant Travel Coordinator

Adminstrative FULL TIME REGULAR San Antonio, TX, US

4 days ago Requisition ID: 4939

Top Texas Law Firm is currently seeking an organized and talented Assistant Travel Coordinator to join the team!

The ideal candidate will have experience in a professional office setting, with a can-do attitude.

Benefits include:

• Medical – 80% employer contribution
• Dental, Vision, Life & other supplemental insurance
• 401K with Employer Matching (up to 4%)
• Employee Recognition Programs
• Complimentary gym membership
• Company events – to include giving back to the community!

Why Work Here?

This is the firm that will take your career to the next level. We focus on obtaining RESULTS for our clients!

Our law firm has been named a “Best Place to Work” in the country by Glassdoor two years in a row!

We consistently outperform our peers in categories such as:

• Compensation and Benefits
• Culture and Values
• Diversity

The Travel Coordinator researches and books flights, ground transportation and hotel accommodations, and they assist travelers with directions and destination information. Knowledge of relevant flights and required travel documentation are a must. Knowledge of accommodations for lodging, as well as being proficient in state and national geography is preferred. Because of the unpredictable nature of the transportation industry and the complex task of coordinating travel schedules with business deadlines, the Travel Coordinator must be an exceptional organizer, communicator, multi-tasker and problem-solver.

Absolute confidentiality is required for this position. This is a full-time position, and will include some after hours work. Applicants need to be available after normal business hours to handle travel inquiries as needed.

Essential Functions:

• Communication with all personnel who request travel
• Book flight reservations and handle coordination of any and all changes to itineraries as soon as requested
• Reservation of hotel accommodations
• Vehicle rentals reservations and any and all changes, as requested
• Track and maintain all related invoices associated with vendors used for airfare, hotel, and rentals
• Additional duties and/or projects as assigned
• Ability to multi-task
• Ability to prioritize work
• Great organization skills to track multiple deliverables for internal customers
• Exceptional attention to detail
• Professional and courteous demeanor with outstanding interpersonal skills
• Excellent writing skills
• Flexibility to adapt to changing priorities
• High degree of accuracy and attention to detail
• Bilingual (Spanish) is helpful but not required.
• Demonstrate a strong commitment to the mission and values of the organization.
• Must be able to stand or sit for long periods of time
• Must be able to lift up to 40 pounds

Education & Experience:

• High School Diploma or Equivalent
• Experience with phone handling in a fast-paced environment
• Proficient computer skills, especially with MS Office Products (Word, Excel, Outlook) and internet search procedures is required
• Experience with Salesforce software or other CRM system

If you are looking for the opportunity to make the most of your experience, talents and work ethic, we may be the place for you!