Assistant Tool Crib Coordinator

Abacus Corporation; La Vergne (TN); On-site; USD 21,000 - 30,000; Full time

Job summary

Abacus Corporation is seeking a Tool Crib Coordinator Assistant for the 1st shift (Mon-Fri, 7:00am–3:30pm) in Tennessee. You will support inventory, manage purchase orders, and provide administrative backing to keep the tool crib running safely and efficiently.

The role emphasizes accuracy, teamwork, and adaptability in a fast-paced environment, with a focus on effective communication and hands-on handling of tools and supplies.

Qualifications

• Strong proficiency with Microsoft Office, especially Excel, Word and Outlook.
• Experience creating and managing purchase orders, plus admin/data/transaction processing.
• Accounts payable or purchasing support background is valued.
• Strong verbal English communication and the ability to collaborate with internal staff.
• Adaptability to a fast-paced, changing environment and flexible scheduling.

Responsibilities

• Create, update, and track purchase orders for tools, equipment, supplies, and related services.
• Process inventory transactions and maintain accurate records.
• Assist with accounts payable and purchasing documentation and reconciliation.
• Handle data entry, reporting, filing, and general administrative tasks.
• Coordinate with internal staff to address tool, inventory, and purchasing needs.
• Support safety and maintenance in the tool crib environment following company procedures.

Skills

Excel

Word

Outlook

Job description

Position: Tool Crib Coordinator Assistant

Overview

We are seeking an organized and detail-oriented Tool Crib Coordinator Assistant to join our team on the 1st Shift (Mon-Fri, 7:00am–3:30pm). In this role, you will support our inventory management, manage purchase orders, and provide critical administrative backing to keep our tool crib running safely and efficiently.

Key Responsibilities

• Manage Purchase Orders: Create, update, and track purchase orders for tools, equipment, supplies, and related services.
• Control Inventory: Process inventory transactions (issuing, receiving, returning, and tracking items) while maintaining accurate records.
• Financial Support: Assist with accounts payable and purchasing processes by matching documentation and resolving discrepancies.
• Administrative Upkeep: Handle data entry, reporting, filing, and general administrative tasks.
• Team Collaboration: Communicate with internal staff to address tool, inventory, and purchasing needs.
• Safety & Maintenance: Help maintain an organized, safe, and efficient tool crib environment while following all company safety procedures.

Qualifications

• Technical Skills: Strong proficiency with Microsoft Office applications, specifically Excel, Word, and Outlook.
• Core Experience: Required experience in purchase order creation/management, alongside general administrative, data management, or transaction processing experience.
• Preferred Experience: Prior background in accounts payable or purchasing support is highly valued.
• Soft Skills: Strong verbal English communication skills and the ability to build effective working relationships with internal staff.
• Adaptability: Ability to thrive in a fast-paced, constantly changing environment with the flexibility to adjust availability as job requirements dictate.

Physical Requirements

• Ability to sit, stand, walk, stoop, and kneel as required.
• Ability to lift and move items weighing up to 50 pounds.

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