Assistant to the Vice President for University Advancement and Vice President for Human Resources

Stevenson University

Baltimore (MD)

On-site

USD 42,000 - 62,000

Full time

14 days+

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

Stevenson University seeks an Assistant to the Vice President for University Advancement and Vice President for Human Resources to provide high-level administrative support, manage calendars, coordinate proposals, reports, donor communications, and serve as the receptionist for University Advancement.

The ideal candidate has three years of administrative experience in higher education fundraising or a similar field, with strong organizational, communication, and computer skills, including

Qualifications

Three years of administrative experience, preferably in a higher education fundraising/development office or equivalent combination of education and experience.
Superior organizational skills and efficient work habits, planning meetings, scheduling, data entry, and attention to detail.
Excellent written and oral communication skills.
Ability to write clear business correspondence, including strong proofreading skills.
Strong time-management skills with the ability to prioritize tasks and meet deadlines.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Forms; ability to use mail merge and other programs; willingness to acquire new skills.
Experience with relational databases; experience with Datatel Colleague and/or Access is a plus.
Ability to conduct prospect research using WealthEngine, Lexus/Nexus, Prospect Research Online by iWave, etc.
Ability to work independently and as part of a team; ability to travel between campuses.

Responsibilities

Provide administrative support for the Vice President for University Advancement and other members of the University Advancement team.
Provide administrative support for the Vice President for Human Resources and other members of the HR team.
Coordinate packaging proposals, reports, and other documents for board and committee meetings, donor calls, and proposal submissions.
Calendar management for the Vice Presidents as needed.
Assist with the proposal and prospect management process; maintain donor files (paper and electronic).
Prepare executive briefings on prospects for scheduled appointments.
Coordinate appointments with donors, prospective donors, and internal faculty and staff.
Assist in preparing call reports and Ellucian/Datatel entries for visits and proposals.
Assist with compiling information for donor stewardship reports.
Coordinate room scheduling, catering, parking, and travel arrangements for meetings and events.
Produce direct mail products, including mail merge, printing letters/envelopes, and supervising student workers.
Collaborate with the Office of the President and other senior offices as needed.
Record minutes for meetings as necessary.
Order supplies for Human Resources and Advancement.

Skills

Organizational skills

Written communication

Proofreading

Time management

MS Office proficiency

Relational databases

Prospect research tools

Independence & teamwork

Travel readiness

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Forms

Mail merge

Datatel Colleague

Access

Job description

Find Your Role: We strive to achieve an environment and an atmosphere that supports, challenges, and inspires every individual on campus. Learn how the Stevenson Way makes this effort possible and how you can become part of a great place to work.

Assistant to the Vice President for University Advancement and Vice President for Human Resources

Position Title Assistant to the Vice President for University Advancement and Vice President for Human Resources

Department

Department University Advancement

Position Summary

The Assistant to the Vice President for University Advancement and Vice President for Human Resources is responsible for initiating, coordinating, and reporting a wide range of activities in support of fundraising and human resources at Stevenson University. The Assistant reports to the Vice President for University Advancement and works with all members of the development team to meet the goals and objectives defined in Stevenson’s strategic plan. This position represents University Advancement in communications with alumni, parents, faculty and staff, and donors and functions as the receptionist to University Advancement.

Education/Experience

Three years of administrative experience, preferably in a higher education fundraising/development office or equivalent combination of education and experience.

Knowledge/Skills/Ability

Superior organizational skills and efficient work habits, planning meetings, scheduling skills, data entry, superior attention to detail, and the ability to work well with other departmental personnel on campus as well as external contacts, trustees, alumni, donors, and prospects.
Excellent written and oral communication skills.
Ability to write clear and concise business correspondence, including strong proofreading skills.
Strong time-management skills and the ability to prioritize tasks assigned within the team, including meeting deadlines.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Forms; ability to use mail merge, and other programs as needed, as well as a desire to acquire new computer skills.
Experience with relational data bases required; experience with Datatel Colleague and/or Access would be an asset.
Ability to conduct prospect research, including knowledge of research tools such as WealthEngine, Lexus/Nexus, Prospect Research Online by iWave, etc.
Ability to act independently yet function as a member of a team will be considered a tremendous and necessary asset.
Ability to work occasional evenings and weekends as needed.
Ability to travel between campuses as needed.

Physical Requirements

Sedentary work. Keyboarding, talking, hearing, repetitive motions. Close visual acuity to review data in both print and electronic form. Not substantially exposed to adverse environmental conditions. Climbing stairs, walking between campus buildings.

Essential Functions

Provide administrative support for the Vice President for University Advancement and other members of the University Advancement team.
Provide administrative support for the Vice President for Human Resources and other members of the University HR team.
Coordinate packaging proposals, reports, and other documents for board and committee meetings, donor calls, and proposal submissions.
Calendar management for the Vice President for University Advancement and Vice President for Human Resources, as needed.
Assist with the proposal and prospect management process. Maintain donor files, both paper and electronic. Prepare executive briefings on prospects for scheduled appointments.
Coordinate appointments with donors, prospective donors, and internal faculty and staff of Stevenson University.
Assist in preparing call reports and Ellucian/Datatel entries for visits and proposals submitted.
Assist with the compilation of information needed for donor stewardship reports.
Coordinate room scheduling, catering, parking, and travel arrangements for meetings and events.
Produce direct mail products, including mail merge, printing letters and envelopes, and monitoring student workers.
Work and interact well with the Office of the President, the Office of the Executive Vice President for Academic Affairs, Office of the Vice President for Enrollment Management, and the Business Office.
Record minutes for meetings as necessary.
Order supplies for Human Resources and Advancement.