Assistant to the Vice President- DTN

Metro Aviation; Shreveport (LA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Family Health and Prescription Ins.

Family Dental Insurance

Family Vision Insurance

Life Insurance

Short-term Disability

Employee Assistance Program

Job summary

Metro Aviation, Inc. in Shreveport, LA seeks an Assistant to the Vice President to provide proactive, high-level administrative support to the VP. This role requires initiative, organization, and the ability to manage competing priorities while advancing daily operations.

The successful candidate will attend meetings with the VP, prepare reports, coordinate schedules, and assist with accounts receivable and special projects. Aviation industry experience is a plus; some travel may be required.

Qualifications

• Bachelor's degree preferred.
• At least 2 years of experience as an executive assistant preferred.
• Prior office experience required.
• Aviation experience a plus.

Responsibilities

• Attends meetings with the VP, taking detailed notes.
• Monitors weekly tasks and provides support.
• Collects, files, and maintains documentation and creates reports for the executive team.
• Schedules, organizes, and sets up regular and special meetings or conference calls, both online and in person.
• Provides support for Metro-organized events.
• Creates spreadsheets and evaluations of data, as requested.
• Provides support to Accounts Receivable approximately two weeks per month, including reviewing and interpreting contract language.
• Communicates on behalf of the VP, as necessary.
• Completes minor administrative errands, as requested.
• Assists Vice President with special projects.

Skills

Communication skills

Organization

Prioritization

Financial analysis

Presentation

Confidential records

Education

Bachelor's degree in accounting, finance, or business

Aviation experience a plus

Tools

Microsoft Office

Google Workspace

Job description

Metro Aviation, Inc. is seeking an Assistant to the Vice President to work as an integral part of the Metro team at Metro Aviation, Inc. Headquarters in Shreveport, Louisiana.

Our mission is to provide the safestandhighest qualityaircraft operations, completions, and maintenance so that:

• Our customers can safely and effectively accomplish their mission profile,
• Our employees can exercise their talents and maximize their potential, and
• The Company can ensure its financial stability.

Our goal is to find qualified candidates who value our mission and contribute to our overall safety culture. We invest in the well-being of our employees. The following FREEbenefits are offered to all full-time employees: Family Health and Prescription Insurance, Family Dental Insurance, Family Vision Insurance, Life Insurance, Short-term Disability, and an Employee Assistance Program.

Job Objective

The Assistant to the Vice President will provide proactive, high-level administrative support to the Vice President (VP). This role requires a highly driven and resourceful professional who takes strong initiative, effectiently manages competing priorities, and consistently drives daily operations forward with urgency and enthusiasm.

Essential Functions

• Attends meetings and events with the VP, taking detailed notes
• Monitors and reviews weekly tasks and goals and provides support
• Collects, files, and maintains documentation and records from meetings, webinars, and online sessions.Creates and disperses reports for the executive team, as necessary
• Schedules, organizes, and sets up regular and special meetings or conference calls, both online and in person
• Provides support for Metro-organized events
• Creates spreadsheets and evaluations of data, as requested
• Provides support to Accounts Receivable approximately two weeks per month, including reviewing and interpreting contract language to ensure billing is completed in accordance with contractual termsCommunicates on behalf of the VP, as necessary
• Completes minor administrative errands, as requested
• Assists Vice President with special projects

Knowledge, Skills, & Abilities (KSA)

• Exceptional verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks
• Ability to analyze and evaluate financial models and statements
• Ability to create and present ideas
• Ability to maintain confidential records
• Proficient with Microsoft Office Suite and Google Suite

Education & Experience

• Bachelors degree in accounting, finance, or business preferred
• At least 2 years of experience as the Assistant to a company executive preferred
• Prior office experience required
• Aviation experience a plus

Physical Demands

• Prolonged periods sitting at a desk and working on a computer
• Ability to lift up to 20 pounds at times

Work Environment

• Temperature controlled office

Work Status, Schedule, & Travel

• Full-time
• Monday-Friday, 40 hours per week
• Some travel required

*Metro Aviation, Inc. does not have a Visa Sponsorship program at this time*

Metro Aviation, Inc. is committed to employees, customers, and the community to promote diversity and inclusion by developing policies, programs, and procedures that foster a work environment where differences are respected and employees are treated fairly.

Metro Aviation, Inc. prohibits discrimination or harassment of any kind and ensures Equal Employment Opportunity (EEO) to all aspects of the relationship between Metro Aviation, Inc. and its employees, including recruitment, employment, promotion, transfer, training, working conditions, wages and salary administration, employee benefits, and application of policies.