Assistant to the Director

The Posse Foundation Inc; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Posse Foundation Inc is seeking an entry-level nonprofit administrator to support the site director’s daily duties, office management, calendar/travel, and reporting in a fast-paced environment. You’ll also help with fundraising operations, donor communications, and program support, including grant writing and database tasks.

Bachelor’s degree is required; strong MS Office proficiency, writing and time-management skills are essential, with up to one year of experience preferred.

Qualifications

• Bachelor’s degree required.
• Database management and administrative background required.
• Proficiency in Microsoft Office software including Outlook, database management, internet research, e-mail and basic computer skills are required.
• Knowledge of Access, InDesign, and Raiser's Edge software a plus.
• Excellent demonstrated skills in writing, communication and time management.
• Ability to organize, manage and complete multiple tasks in a fast-paced environment.
• Superb interpersonal relationship skills with many different constituents.
• Self-motivated, hardworking, independent and enthusiastic.
• Deadline and detail oriented.
• At least one year of professional experience preferred.
• Bi-lingual a plus.
• Demonstrated belief in Posse’s mission and values.

Responsibilities

• Directly support all aspects of the site director’s daily duties including general office management, organizing calendar and travel, generating reports.
• Managing petty cash, event planning, working with donors and various constituent groups.
• Assist with major projects and program operations, and support site fundraising operations.
• Database management, event coordination and logistical support, mailings, research, grant writing and other general development administrative duties.

Skills

Database management

Administrative skills

Microsoft Office

Outlook

Research

Email

Time management

Interpersonal skills

Bi-lingual

Education

Bachelor's degree

Tools

Access

InDesign

Raiser's Edge

Excel

Job description

This is a great entry-level opportunity for someone looking to gain experience in nonprofit administration and fundraising. The primary responsibilities of the position are to directly support all aspects of the site director’s daily duties including general office management, organizing calendar and travel, generating reports, managing petty cash, event planning, working with donors and various other constituent groups, and assisting with major projects and program operations. The assistant also works to support the site’s fundraising operations. Those responsibilities include database management, event coordination and logistical support, mailings, research, grant writing and other general development administrative duties. The assistant reports to the site director.Bachelor’s degree requiredDatabase management and administrative background requiredProficiency in Microsoft Office software including Outlook, database management, internet research, e-mail and basic computer skills are requiredKnowledge of Access, InDesign, and Raiser’s Edge software a plusExcellent demonstrated skills in writing, communication and time managementAbility to organize, manage and complete multiple tasks in a fast-paced environmentSuperb interpersonal relationship skills with many different constituentsSelf-motivated, hardworking, independent and enthusiasticDeadline and detail orientedAt least one year of professional experience preferredBi-lingual a plusDemonstrated belief in Posse’s mission and values