Assistant to the Director

The Posse Foundation; San Francisco (CA); On-site; USD 40,000 - 42,000; Full time

Job summary

The Posse Foundation in San Francisco is seeking a dedicated Administrative Assistant to support the site director and oversee day-to-day office operations. This role includes organizing calendars and travel, generating reports, handling petty cash, and coordinating events.

You will also assist with fundraising operations and program activities, including data entry, research, grant writing, and donor communications. A bachelor’s degree and strong writing skills are required.

Qualifications

• Bachelor’s degree required.
• Database management and administrative background required.
• Proficiency in Microsoft Office software including Outlook, database management, internet research, e-mail and basic computer skills are required.
• Knowledge of Access, InDesign, and Raiser’s Edge software a plus.
• Excellent demonstrated skills in writing, communication and time management.
• Ability to organize, manage and complete multiple tasks in a fast-paced environment.
• Superb interpersonal relationship skills with many different constituents.
• Self-motivated, hardworking, independent and enthusiastic.
• Deadline and detail oriented.
• At least one year of professional experience preferred.
• Bi-lingual a plus.

Responsibilities

• Directly support all aspects of the site director’s daily duties including general office management.
• Organize calendar and travel, generate reports, manage petty cash, event planning.
• Assist with major projects and program operations.
• Support the site’s fundraising operations.
• Database management, event coordination and logistical support, mailings, research, grant writing and other general development administrative duties.

Skills

Database management

Administrative skills

Time management

Writing and communication

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Access

InDesign

Raiser’s Edge

Job description

Job Details: Job Location: Posse Bay Area - San Francisco, CA, Position Type: Full Time, Education Level: 4 Year Degree, Salary Range: $40000.00 - $42000.00Salary, Travel Percentage: Negligible

Primary responsibilities of the position are to directly support all aspects of the site director’s daily duties including general office management, organizing calendar and travel, generating reports, managing petty cash, event planning, working with donors and various other constituent groups, and assisting with major projects and program operations.

The assistant also works to support the site’s fundraising operations.

Those responsibilities include database management, event coordination and logistical support, mailings, research, grant writing and other general development administrative duties.

Qualifications

• Bachelor’s degree required
• Database management and administrative background required
• Proficiency in Microsoft Office software including Outlook, database management, internet research, e-mail and basic computer skills are required
• Knowledge of Access, InDesign, and Raiser’s Edge software a plus
• Excellent demonstrated skills in writing, communication and time management
• Ability to organize, manage and complete multiple tasks in a fast-paced environment
• Superb interpersonal relationship skills with many different constituents
• Self-motivated, hardworking, independent and enthusiastic
• Deadline and detail oriented
• At least one year of professional experience preferred
• Bi-lingual a plus
• Demonstrated belief in Posse’s mission and values