Assistant to the Dean

International Executive Service Corps; Northern (KY); On-site; USD 40,000 - 55,000; Full time

Job summary

Campbell University seeks an Assistant to the Dean for the Lundy-Fetterman School of Business. The role requires juggling multiple projects, strong organizational skills, and professional interaction with faculty, staff and students.

Responsibilities include scheduling, event coordination, and budget monitoring, with oversight of HR and procurement tasks. The successful candidate will provide administrative support to the Dean, faculty, and staff, demonstrating discretion, accuracy, and a

Qualifications

• Three years of administrative experience or more in an academic environment preferred.
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint and Internet usage required.
• Ability to handle confidential information with discretion and maintain strict confidentiality.
• Strong interpersonal and communication skills for interaction with faculty, staff and students.

Responsibilities

• Receive and screen calls, schedule and screen appointments for the Dean.
• Assist students with requests for the Dean and others in the University.
• Prepare calendars of events and meetings for the School.
• Coordinate meetings, events, and travel arrangements; take minutes.
• Prepare payroll and manage faculty/overload payments; support HR and procurement as needed.
• Maintain personnel files and assist with accreditation-related processes.

Skills

Communication skills

Confidentiality

Interpersonal skills

Organizational skills

Mentoring

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Department: Lundy-Fetterman School of Business

Status: Full Time

Position Summary:

The successful candidate will serve as the Assistant to the Dean of the Lundy-Fetterman School of Business. This position requires the ability to exercise good judgment in a variety of situations and to be able to maintain and complete multiple projects simultaneously, excellent interpersonal skills, and professional demeanor are key components to the success of this role. A self-starter with strong organizational, supervisory, and mentoring skills, customer service, attention to detail and a keen willingness to learn is needed. The individual will perform administrative support services for the Dean, faculty, and staff by interfacing with Campbell Accounting, Campbell HR, and other Campbell administrative entities.

Essential Duties and Responsibilities:

Receive and screen phone calls, schedule and screen appointments for theDean.

Assist students with various requests for the Dean and in other areas of theUniversity.

Prepare the calendar of events (academic, meetings, etc.) for the School.

Reserve rooms and make food arrangements for variousmeetings.

Take minutes at staff and faculty meetings.

Plan/coordinate meetings, celebrations, and other events.

Help prepare Dean’s monthly and annual reports including the Lundy Chair report.

Help monitor and manage budgets: review expenditures, transfer funds.

Review travel requests for faculty, staff, and students.

Reconcile reimbursement requests and University credit cards.

Work with Procurement, Business, and Legal on various purchasing, vendor, and contract matters.

Help oversee, train, and mentor student workers.

Prepare payroll for full-time faculty overload, adjunct instructors, and independent studies.

Maintain personnel folders, including faculty credentials, necessary for accreditation.

Assist with human resources forms and procedures.

Assist with academic assessment processes and accreditation reporting.

Secure standardized testing materials (such as Major Field Achievement Tests) for departments in the School.

Assist with internal communication to LFSB faculty, staff, and students.

Assist with LFSB marketing activities, including social media and website updates/maintenance.

Other duties appropriate to the position as assigned by theDean.

This position demands accuracy, honesty, integrity and the ability to work within the Christian mission of Campbell University.

Maintain a professional appearance, demeanor and hold strict confidences at alltimes.

Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Education/Experience:

At least three years’ experience in administrative work; preferably in an academic environment preferred.

Proficiency in Microsoft Word, Outlook, Excel, PowerPoint and the Internet required.

Familiarity with standard office equipment and its usage required.

Experience in a higher education or non-profit sector preferred.

Experience with social media, marketing, and communication preferred.

Knowledge, Skills, and Abilities:

Communicate effectively to all groups through both oral and writtenchannels.

Maintain strict confidentiality and attention to detail.

Maintain a professional appearance and demeanor at all times.

Excellent interpersonal skills; tact, a positive attitude, courtesy, and discretion in dealing with trustees, faculty, staff, students, high-level university officials and thepublic.

Workindependentlyaswellasfunctioneffectivelyinateamandwithinadiversegroupofpeople.

Exercise independent judgment in complex and newsituations.

Manage multiple, concurrent projects, and meet strictdeadlines.

Detail-oriented and willing to work in a changingenvironment.

Broad knowledge of Campbell University policies and procedures, including, but not limited to; Title IX, HIPAA, and FERPAguidelines.

Notes on Application:

Campbell University is an Equal Opportunity Employer.

Campbell University maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. Accordingly, the University is committed to administering all educational and employment activities without discrimination as to race, color, sex, sexual orientation, gender identity or expression, age, ethnicity or national origin, religion, disability, genetic information, protected veteran and military status and any other characteristic protected by law, except where appropriate and authorized by law. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.

Employees and applicants of Campbell University will not be subjected to any form of harassment or discrimination for exercising rights protected by, or because of their participation in, an investigation or compliance review related to Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Americans with Disabilities Act, Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans\' Readjustment Assistance Act of 1974, the Veterans Employment Opportunities Act of 1998, or any other federal or state nondiscrimination law, rule, or regulation.

Campbell University also maintains affirmative action programs to implement our equal employment opportunity policy. Employees or applicants who wish to review appropriate portions of these affirmative action programs may schedule an appointment to do so by contacting Human Resources at the Buies Creek campus, during normal business hours.