Administration & Compliance Coordinator

Massport; Boston, Northern (MA, KY); Hybrid; USD 84,000 - 98,000; Full time

Benefits offered by this job

Work-life balance

Inclusive culture

Growth opportunities

Safe, secure work environment

Community impact

Environmental stewardship

Job summary

Massport seeks an Administration & Compliance Coordinator to drive accreditation, regulatory compliance, and security initiatives, coordinating audits and maintaining documentation across Port facilities. You will manage grant processes, oversee budgeting and contracts, and provide strategic administrative support to leadership.

Ideal candidates bring a Bachelor's degree with 5–7 years in project management, operations, and stakeholder collaboration, demonstrating discretion, integrity, and

Qualifications

• Bachelor's degree or equivalent professional experience; 5-7 years of progressive experience in project management, administration, operations, or related field.
• Strong project management, budgeting, and organizational skills to manage competing priorities, analyze information, and support operational and strategic objectives.
• Effective communication with diverse stakeholders, building relationships and collaborating across teams while navigating varying priorities and business needs.
• Proficiency in Microsoft Office and database systems with professionalism, confidentiality, and discretion.

Responsibilities

• Lead the department’s accreditation, regulatory compliance, and security program initiatives by coordinating audits, maintaining compliance documentation, and partnering with staff to ensure readiness and outcomes.
• Manage grant administration and reporting by identifying funding opportunities, coordinating applications, and ensuring compliance with grant requirements across internal and external partners.
• Oversee departmental budgeting, procurement, contracts, vendor relationships, and financial reporting, monitoring expenditures and aligning resources with strategic goals.
• Provide high-level administrative support to department leadership, manage sensitive communications, and coordinate office operations to ensure efficient program execution.

Skills

Project management

Budgeting

Organizational skills

Stakeholder communication

Discretion and confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Database systems

Job description

The Massachusetts Port Authority is Going Above and Beyond™ for your career. We are a dynamic organization that connects people and businesses to the global community by air, land, and sea. Our employees are essential in moving planes, cargo, and cruise ships safely, efficiently, and sustainably. We are an economic engine, managing real estate assets where people live, work, and play. Together, the properties we own and operate generate $20 billion for the region’s economy.

The Massport Police Department is committed to delivering exceptional law enforcement and security services across Massachusetts Port Authority facilities, including maritime terminals, parks, and designated areas of the Seaport District. With a steadfast commitment to integrity, professionalism, and respect, our mission is to prevent crime, protect life and property, and ensure public safety and regulatory compliance. In close collaboration with Port Partners and stakeholders, we engage in proactive patrols, specialized units, and community-focused initiatives to support Massport's operational excellence and foster a safe, secure, and welcoming environment for all who travel through and work within our facilities.

ABOUT YOU

As an Administration & Compliance Coordinator, you are a highly organized, resourceful, and detail-oriented professional who thrives in a complex and fast-paced environment where accuracy, accountability, and discretion are essential. You build strong relationships across all levels of the organization, communicate effectively with diverse stakeholders, and bring a proactive, solutions-oriented approach to managing competing priorities. With strong analytical, project management, and financial acumen, you are comfortable navigating regulatory requirements, interpreting complex information, and driving continuous improvement while maintaining a high level of professionalism, confidentiality, and commitment to supporting departmental and organizational goals.

What you will do:

• Lead the department’s accreditation, regulatory compliance, and security program initiatives by coordinating audits, maintaining compliance documentation, monitoring adherence to standards, and partnering with command staff and stakeholders to ensure ongoing operational readiness and successful program outcomes.
• Manage grant administration and reporting activities by identifying funding opportunities, coordinating application and approval processes, overseeing compliance with grant requirements, and collaborating with internal departments and external agencies to support critical public safety initiatives.
• Oversee departmental budgeting, procurement, contracts, vendor relationships, and financial reporting by monitoring expenditures, supporting strategic planning efforts, ensuring fiscal accountability, and aligning resources with operational priorities and long-term goals.
• Provide high-level administrative and operational support to department leadership by managing sensitive communications, coordinating office operations, facilitating stakeholder engagement, overseeing key administrative functions, and ensuring the efficient execution of departmental programs and initiatives.

What you offer:

• Bachelor's degree or equivalent professional experience, along with 5-7 years of progressive experience in project management, administration, operations, or a related field.
• Strong project management, budgeting, and organizational skills to manage competing priorities, analyze information, and support operational and strategic objectives.
• Communicate effectively with diverse stakeholders, building relationships and collaborating across teams while navigating varying priorities, perspectives, and business needs.
• Leverage proficiency in Microsoft Office and database systems while maintaining the highest level of professionalism, confidentiality, and discretion.

WHAT WE OFFER

Collaboration with colleagues at all levels of leadership from all different disciplines, from Aviation to Maritime and beyond. Every day is different at Massport and the breadth of our impact on the Massachusetts region through our facilities provides many opportunities for our employees to grow, learn, and explore the many areas of our business. Our business is all about connecting. We support and take pride in the employees that make those connections possible each and every day.

• Work/life balance
• A supportive and inclusive culture
• Opportunities for growth
• Providing safe, healthy, and secure work environment
• Supporting the people and businesses of New England
• Achieving results and having positive impact
• Being good neighbors in the communities we serve
• Protecting the environment

The salary range for this position is $84,000 to $98,000 annually and will be determined based on a variety of factors, including relevant experience, education, certifications, training, specialized skills, and overall qualifications.