Assistant to Office Manager

William A. Friberg CPA PA; York (ME); On-site; USD 42,000 - 52,000; Full time

Job summary

William A. Friberg CPA PA in York, ME is seeking a diligent Assistant to Office Manager to join our small, client-focused team.

The role supports daily clerical tasks, welcomes clients, handles calls, and assists with basic bookkeeping-related administrative duties to keep the office running smoothly. Based in a close-knit, on-site office, you will manage appointments, file organization, document preparation, confidentiality of financial information, and provide professional service to clients

Qualifications

• Strong Administrative Assistance and Executive Administrative Assistance skills to support daily office management activities.
• Excellent Phone Etiquette and Communication skills for professional client and team interaction.
• Solid Clerical Skills including filing, data entry, document preparation, and basic office software proficiency.

Responsibilities

• Support daily office operations, manage phone calls, greet clients, and handle mail.
• Schedule appointments, maintain organized files/records, and assist with basic bookkeeping administrative tasks.
• Prepare and update office documents; support Office Manager with clerical/executive duties; maintain a professional, efficient environment for clients and team.

Skills

Administrative support

Phone etiquette

Data entry

Clerical tasks

Independent work

Confidentiality

Time management

Office software proficiency

Education

High school diploma

Tools

MS Office

Job description

Company Description

William A. Friberg CPA PA provides tax preparation, bookkeeping, and payroll services to individuals and small businesses. The firm supports clients with personalized, professional financial services tailored to local community needs. Located in York, ME, the team serves a diverse range of clients seeking reliable accounting support. Applicants can expect to join a small, client-focused organization where accuracy, integrity, and service are central to daily work.

Role Description

This is a full-time, on-site Assistant to Office Manager role based in York, ME. The assistant supports daily office operations, including managing phone calls, greeting clients, and handling incoming and outgoing mail. Responsibilities include scheduling appointments, maintaining organized files and records, and assisting with basic bookkeeping-related administrative tasks as directed. The role also involves preparing and updating office documents, supporting the Office Manager with clerical and executive administrative duties, and helping ensure a professional, efficient, and welcoming environment for clients and team members.

Qualifications

• Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills to support daily office management activities.
• Candidates should possess excellent Phone Etiquette and Communication skills to interact professionally with clients and internal team members.
• Candidates should possess solid Clerical Skills, including filing, data entry, document preparation, and basic office software proficiency.
• Attention to detail and accuracy in handling client information and office records.
• Ability to prioritize tasks, manage time effectively, and work independently with minimal supervision.
• Comfort working in a small office environment and maintaining confidentiality of financial and personal information.
• High school diploma or equivalent required; additional coursework or experience in office administration, accounting, or bookkeeping is beneficial.