Assistant Supervisor for the W-2 and FICA Refunds Unit

City of New York; Manhattan (KS); On-site; USD 70,000 - 95,000; Full time

Job summary

City of New York seeks an Administrative Accountant to support the W-2 and FICA Refunds Unit within the Payroll Banking and Accounting (PBA) group. You will assist the Supervisor with daily workflows, analyze unit processes, and help in implementing enhancements to the FICA Refund System.

The role requires strong communication, meticulous data analysis, and experience with payroll systems. On-site position located at 5 Manhattan West, New York, NY, with a 35-hour day shift.

Qualifications

• Bachelor's degree with at least 24 credits in accounting, including advanced accounting, auditing and cost accounting, plus four years of accounting/auditing experience.
• Or a NYS CPA license with at least 18 months of relevant accounting/auditing supervisory experience.

Responsibilities

• Assist the Supervisor with managing the Unit's daily assignment workflows.
• Analyze and document W-2 and FICA Refunds Unit processes and procedures.
• Support recommendations for feature additions in the FICA Refund System.
• Review wage and deduction adjustments processed in Pi and PMS; process negative one-time deductions in Pi.
• Assist with managing multiple FICA refund claims.
• Perform analytical/accounting tasks as assigned by management.

Education

Bachelor's degree with accounting credits

CPA license

Tools

PMS

Pi

CHRMS

RMDS

ClearQuest

Job description

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks to hire an Assistant Supervisor for the W-2 and FICA Refunds Unit within the Payroll Banking and Accounting (PBA) group. Under the direction of the Supervisor, the Assistant Supervisor will:

• Assist the Supervisor with managing the Unit's daily assignment workflows.
• Analyze and document W-2 and FICA Refunds Unit processes and procedures.
• Assist the Supervisor in supporting the recommendations of feature additions in the FICA Refund System.
• Review wage and deduction summary adjustments processed in the Payroll Information (Pi) and/or PMS; process negative one-time deductions in Pi.
• Assist with managing multiple FICA (Federal Insurance Contributions Act) refund claims.
• Perform analytical/accounting tasks as assigned by the Payroll Banking and Accounting management.

Preferred Skills

• Excellent communication skills (oral and written), interpersonal, and organizational skills are required.
• Excellent work ethic and attention to detail
• Ability to analyze data, prepare statistical and narrative reports.
• Ability to work efficiently in a fast-paced environment.
• Excellent skills with Microsoft 365 products (Outlook, Word, Excel, and PowerPoint).
• Experience with the Payroll Management System (PMS), Payroll Information Administration (Pi), City Human Resource Management System (CHRMS), Reports Management Distribution System (RMDS), and ClearQuest.

Additional Information:

#O-78

Hours/Shift:

35 Hours/Day Shift

Work Location:

5 Manhattan West, New York, NY

ADMINISTRATIVE ACCOUNTANT (NON - 1000B

Minimum Qualifications

1. A baccalaureate degree from an accredited college including or supplemented by 24 credits in accounting, including one course each in advanced accounting, auditing, and cost accounting and four years of satisfactory full-time professional accounting or auditing experience, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or
2. A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.