Supervisor of the Payroll Funding, Certification and ACH Unit (PFCAU)

City of New York; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks a Supervisor for the PFCAU within the PBA group. You will supervise daily workflows, review funding requests, and authorize ACH/EFT operations to ensure accurate payroll processing for active and retiree payrolls.

The role requires analyzing and reconciling payroll data, approving bank deposits, and guiding the team in procedural excellence. Strong communication and MS Office skills are essential.

Qualifications

• SupervisoryExperience: 3–5 years managing clerical or professional staff.
• Excellent written and oral communication.
• Strong data analysis and reporting abilities.
• Detail-oriented with strong organizational skills.
• Proficient in MS Office/O365.
• Experience with PMS, Pi, CHRMS, RMDS, Remedy and FMS.

Responsibilities

• Supervise the unit's daily assignment workflows.
• Review payroll funding requests and approve payment documents.
• Confirm net pay and ACH credits; authorize release of files.
• Approve daily bank deposits into multiple city accounts.
• Review EFT amounts and approve funding schedules.
• Certify payrolls by reconciling sums with reports; sign paperwork.
• Respond to customer service inquiries.
• Conduct analytical and accounting tasks as directed by management.

Skills

Supervisory experience

Communication skills

Analytical skills

Organizational skills

Attention to detail

MS Office

Education

Bachelor's degree

Associate degree

High school diploma

Tools

PMS (Payroll Management System)

Pi (Payroll Information Administration)

CHRMS (City HRMS)

RMDS (Reports Management Distribution System)

BMC Remedy

FMS (Financial Management System)

Job description

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks to hire a Supervisor for the Payroll Funding, Certification and ACH Unit (PFCAU) within the Payroll Banking and Accounting (PBA) group. Under the direction of the Assistant Director, the Supervisor will:

• Supervise the Unit's daily assignment workflows.
• Review payroll funding requests prepared by the unit and approve Payment Requests documents.
• Confirm net pay and escrow deductions Automated Clearing House (ACH) credit files for the active and retiree payrolls; authorize release of these files.
• Approve Unit's daily bank deposits into multiple City bank accounts.
• Review Electronic Funds Transfer (EFT) amounts for all payroll cycles; approve schedules of various payroll funding.
• Authorize and certify City agencies' payrolls by validating/reconciling their Summary of Payroll against the accounting/payroll reports; complete and sign appropriate paperwork; release payrolls to City Agencies.
• Review and approve the reimbursement to employees for their EFT credit returns.
• Analyze and write PFCAU processes and procedures.
• Respond to customer service inquiries.
• Perform analytical/accounting tasks as assigned by the Payroll Banking and Accounting management.

Preferred Skills

• Minimum 3-5 years supervisory experience of clerical and professional staff.
• Excellent communication skills (oral and written), interpersonal, and organizational skills are required.
• Excellent work ethic and attention to detail.
• Ability to analyze data, prepare statistical and narrative reports.
• Ability to work efficiently in a fast-paced environment.
• Excellent skills with Microsoft O365 products.
• Experience with the Payroll Management System (PMS), Payroll Information Administration (Pi), City Human Resource Management System (CHRMS), Reports Management Distribution System (RMDS), BMC Remedy and Financial Management System (FMS).

Additional Information

#O-107

Hours/Shift: 35 Hours/Day Shift

Work Location: 5 Manhattan West, New York, NY

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.