Payroll Associate

Department for the Aging; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

The Department for the Aging seeks a Payroll Associate to support Payroll functions, reporting to the Payroll Supervisor and ensuring compliance with city, employment laws and bargaining agreements. The Payroll Associate will assist in payroll tasks and be knowledgeable in City's Payroll policies.

Responsibilities include preparing bi-weekly payroll summaries, auditing ATGs, processing personnel actions, reviewing payroll reports, assisting MLS payments, and handling payroll paperwork and

Qualifications

• Bachelor’s degree and 3 years clerical/administrative exp., incl. 1 year supervisory.
• Associate degree or 60 credits and 4 years clerical/administrative exp., incl. 1 year supervisory.
• High school diploma and 5 years clerical/administrative exp., incl. 1 year supervisory.
• Education/experience equivalent to above with 1 year supervisory required.

Responsibilities

• Prepare bi-weekly payroll summary for submission to OPA-FISA.
• Research and implement additions to gross (ATGs) like RIP and Longevity Increment.
• Process personnel actions and QA in the PMS.
• Review payroll reports (161 Pending Pay, 700 Pay Details) for accuracy.
• Assist with MLS payments by creating worksheets and gathering docs.
• Process payroll paperwork (Direct Deposit, Commuter Benefits, College Savings).
• Maintain records of paychecks for separated employees.
• Perform other related assignments and projects as required.

Skills

PMS system

RMDS

CHRMS

NYCAPS

MS Word

Excel

PowerPoint

Communication skills

Multitasking

Analytical skills

Education

Baccalaureate degree

Associate degree

High school diploma

Education/experience equivalent

Tools

PMS

RMDS

CHRMS

Pi System

Remedy

NYCAPS

Job description

In order to be considered for the position candidates must be a current City Employee and be serving permanently in the title of Principal Administrative Associate I or have taken the most recent Principal Administrative Associate I civil service exam and be reachable for appointment from the resulting list.

The Office of Human Resources (OHR) seeks a dynamic and highly motivated individual to serve as a Payroll Associate within the Payroll Unit. The Payroll Associate will report to the Payroll Supervisor and assist in supporting and executing Payroll functions. The selected individual will be knowledgeable in the City's Payroll policies and procedures and help to ensure that NYC Aging is in compliance with all applicable civil service laws, employment laws and collective bargaining agreements. The Payroll Associate’s duties and responsibilities will include but not be limited to the following:

• Prepare the bi-weekly Summary of Payroll to submit to the Office of Payroll Administration and Financial Information System Administration (OPA-FISA)
• Assist with researching, auditing and implementing Additions to Gross (ATGs), such as Recurring Increment Payment (RIP) and Longevity Increment; and maintain the agency Payroll ATG Tracking database.
• Process personnel actions and perform quality assurance to ensure implementation into the Payroll Management System (PMS).
• Review and audit Payroll reports such as the 161 Pending Pay details and 700 Pay Details Report to ensure accuracy.
• Assist Payroll Supervisor with processing Managerial Lump Sum (MLS) payments by creating the worksheets and gathering the necessary documentation for submission to the Comptroller’s Office.
• Process Payroll employment paperwork such as Direct Deposit, Commuter Benefits, College Savings Forms and DOI Processing Fees in the payroll systems.
• Maintain accurate record of paychecks mailed or picked up by employees who separate from the agency.
• Perform other related assignments and special projects as required by senior leadership.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Experience in the City of New York Payroll processes.
• Familiarity with citywide HR platforms such as PMS, RMDS, CHRMS, Pi, Remedy and, NYCAPS.
• Knowledge of City personnel policies and procedures, including collective bargaining, negotiations, and payroll regulations.
• Proficient in MS Word, Access, Excel, and PowerPoint.
• Strong work ethic and ability to manage multiple priorities in a fast-paced environment.
• Self-motivated, takes initiative and highly analytical and detailed oriented.
• Strong verbal and written communication skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.