Assistant, Student Affairs

Austin Community College; Austin (TX); On-site; USD 48,000 - 51,000; Full time

Job summary

Austin Community College seeks an Assistant, Student Affairs to support student services and clerical operations across admissions, enrollment, financial aid, assessments, and learning labs.

The role emphasizes welcoming diverse populations, protecting confidentiality, and collaborating with advisors and staff to promote student success and equitable access. This on-site position requires strong organizational and communication skills.

Qualifications

• One year related work experience.
• Knowledge of college admissions requirements, programs, and courses.
• Customer service techniques and practices.

Responsibilities

• Assist current and prospective students by providing information on student services processes including admissions, enrollment, financial aid, assessment or learning labs.
• Responds to questions and inquiries in person, by telephone, or via email.
• Schedules appointments and assists with check in/check out processes for assessments, learning labs, new student orientations, and other services with advisors, counselors, and other staff.
• Maintains bulletin boards, brochure racks, and other information areas with transfer guides, career information, enrollment literature, and assessment study guides.
• Provides clerical support for various programs and functions including college outreach and recruitment programs, advising, counseling, assessment and learning labs.

Skills

Customer service

Interpersonal skills

Organizational skills

Planning skills

Clerical tasks

Confidentiality

Multicultural teamwork

Education

Associate degree

Tools

Spreadsheet software

Word processing software

Database software

Presentation software

Job description

Assistant, Student Affairs

Austin Community College

Job Posting Closing Times

Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. - AR 4.0300.01

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

We seek to recruit and retain a workforce that

• Values intellectual curiosity and innovative teaching
• Is attracted by the college's mission to promote equitable access to educational opportunities
• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.
• Focused on student academic achievement and postgraduate outcomes
• Welcomes difference and models respectful interaction with others
• Engages with the community both within and outside of ACC

Department-Specific Recruitment Details

Job Description Summary

To provide customer service assistance to students and prospective students and to provide clerical support for a student services area.

Description of Duties and Tasks

1. Assists current and prospective students by providing information on student services processes including admissions, enrollment, financial aid, assessment or learning labs.
2. Responds to questions and inquiries in person, by telephone, or via email.
3. Schedules appointments and assists with check in/check out processes for assessments, learning labs, new student orientations, and other services with advisors, counselors, and other staff.
4. Monitors and screens student records for status information including holds, academic standings, and exceeding course loads.
5. Gathers and enters data, maintains, and updates student information database.
6. Prepares, publicizes, and schedules students for workshops and orientations.
7. Maintains bulletin boards, brochure racks, and other information areas with transfer guides, career information, enrollment literature, and assessment study guides.
8. Provides clerical support for various programs and functions including college outreach and recruitment programs, advising, counseling, assessment and learning labs.
9. May serve in a variety of areas and may focus on specific rules, government regulations, and documentation specific to that area such as veteran affairs, assessment, or special populations.
10. May oversee the work of hourly employees or work study students.
11. May monitor and screen student lab equipment and student room check outs including maintaining a tracking system and logs.

Knowledge

• College admissions requirements, programs, and courses.
• Customer service techniques and practices.

Skills

• Maintaining an established work schedule.
• Effectively using interpersonal and communications skills.
• Effectively using organizational and planning skills.
• Performing clerical tasks.
• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective working relationships.
• Effectively working with a multicultural student, staff and community population.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software.
• May also use social media, work with desktop publishing, and update webpages.

Required Work Experience

• One year related work experience.

Required Education

• Associate degree.

Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.

Physical Requirements

• Work is performed in a standard office environment.
• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
• Occasional lifting of objects up to 10 pounds.

Salary Range (PG 2)

$47,840 - $51,189

Number of Openings

1

Job Posting Close Date

November 12, 2026

Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC's Clery Act website.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.