Assistant Registrar

Oconee Fall Line Technical College; United States; On-site; USD 42,000 - 68,000; Full time

Job summary

Oconee Fall Line Technical College in the United States seeks an Assistant Registrar to support the Registrar's Office at the Dublin Campus, helping with day-to-day operations and ensuring the accuracy and security of student records.

The role evaluates transfer credits, verifies withdrawals, schedules classes for new and transfer students, communicates with graduates, and creates degree audits with department chairs.

Qualifications

• Bachelor's degree and 3 years experience in academic records or a similar environment
• Associate Degree with at least five years work experience
• Experience with Banner/FERPA is preferred

Responsibilities

• Assist Registrar with day-to-day Registrar’s Office management
• Maintain the accuracy and security of student academic records
• Evaluate transfer credits and verify withdrawals weekly
• Communicate with students approaching graduation
• Schedule classes for new and transfer students
• Prepare degree audits with chairs and faculty
• Create concise reports on student issues
• Maintain and modify student information accounts

Education

Bachelor's degree

Associate Degree

Tools

BANNER/FERPA experience

Job description

Job Title:

Assistant Registrar

Job Requisition ID:

JR0000000773

Number of Openings:

1

Shift:

Day (United States of America)

Job Description:

• Under general supervision, the Assistant Registrar assists the Registrar with the day-to-day management of the Registrar’s Office activities on the Dublin Campus of Oconee Fall Line Technical College.
• Maintains the accuracy and security of all student academic records;
• evaluates transfer credit and verifies withdrawals weekly;
• communicates with students approaching graduation;
• schedules classes for new and transfer students;
• serves on committees as appointed and attends conferences related to the profession;
• collects class grades from instructional staff and issues student grade reports;
• works closely with others to solve problems or answer questions about the student information system and student records;
• creates and maintains degree audits by working with department chairs and individual faculty to determine degree requirements;
• prepares statistics related to degrees awarded;
• creates concise, clear reports related to student issues;
• creates and modifies administrative and staff student information accounts.
• School Certifying Official evaluates and processes Dep of Defense (DOD) and Department of Veterans Affairs (VA) education benefits, verifies student benefit eligibility, helps students through the benefit application process, updates benefit information on a continuous basis in DOD/VA, monitors student’ academic progress noting any concerns, ensures the school maintains compliance with all VA/DOD and state policies as they relate to military educational benefits, keeps supervisor and staff informed of any pertinent changes to related military education policies, and coordinates with the school business office regarding payment information as it relates to military educational programs.
• The Assistant Registrar reports directly to the Registrar.

Minimum Qualifications:

Bachelor's degree AND Three years experience in academic records or a similar environment OR an Associate Degree from an accredited college or university with at least Five years work experience.

PREFERRED QUALS:

Experience working with BANNER/FERPA. Previous paid work experience in a Registrar's Office.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.