Administrative Assistant II

Gwinnett Technical College; Georgia; On-site; USD 23,000 - 26,000; Part time

Job summary

Gwinnett Technical College seeks an Administrative Assistant II for the Academic Affairs Division. This 29-hour-per-week, part-time role reports to the Director of Academic Affairs and is located primarily at the Alpharetta – North Fulton Campus.

Responsibilities include general clerical duties, scheduling support, and data management using Banner and Microsoft Office. Minimum qualifications include an Associate’s degree in Business Administrative Technology or a high school diploma with two

Qualifications

• Associate’s degree in Business Administrative Technology or high school diploma with 2 years related work experience.
• Experience in an academic setting preferred and strong communication skills.
• Proficiency in Word, Excel and PowerPoint; ability to multi-task and solve problems.

Responsibilities

• Perform general office procedures and support the Academic Affairs office.
• Assist in course scheduling, faculty evaluation, room assignments, and student registration.
• Maintain SharePoint, syllabi, and Banner faculty information; support data collection.
• Demonstrate reliable work habits and professional customer service.
• Handle administrative tasks and special projects as requested.

Skills

Verbal communication

Written communication

Self-starter

Multi-tasking

Problem solving

Customer service skills

Education

Associate’s degree in Business Administrative Technology

High school diploma with 2 years related work experience

Tools

BANNER

Microsoft Office

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Administrative Assistant II Agency: Gwinnett Technical College Job Requisition ID: JR0000002901 Shift: Rotating (United States of America) Compensation Details: $17.42/HR

Job Description: This job is a 29 hour part time, TRS covered, non-benefited, FLSA non-exempt position in the Academic Affairs Division that reports to the Director of Academic Affairs. This position’s primary location will be the Alpharetta – North Fulton Campus.

Minimum Qualifications : Associate’s degree in Business Administrative Technology and One (1) year of work related experience OR High school diploma *and* Two (2) years related work experience

Preferred Qualifications: In addition to the minimum qualifications, previous experience working in an academic setting. Computer proficiency (Word, Excel and PowerPoint required); self-starter, excellent verbal and written communication skills; ability to work under pressure in an empathetic and professional manner; ability to multi-task, problem solve, and maintain effective relationships with multi-level personnel and customers; proficiency in BANNER and Microsoft Office applications, ability to exhibit professional customer service skills.

Job Description Summary: Under general supervision of senior management, performs advanced and diversified secretarial/clerical duties requiring broad and comprehensive experience, skill and knowledge of organization policies and procedures in support of the department. Completes administrative tasks and special projects as requested not limited to the areas of personnel, budgeting and management of records. May provide assistance in purchasing and accounting tasks. May be cross‑trained in various assignments related to the operation of the department.

Duties/Responsibilities:

• Perform general office procedures to include processing of mail, answering of telephone, use copier, and procedures that lead to efficiency and effectiveness of the office. (20%)
• Assist in providing a variety of administrative and clerical support functions to facilitate the work flow of the Academic Affairs office. (10%)
• Support in the areas of course scheduling, faculty evaluation, room assignments, student registration, orientation, educational research and data collection, special projects, and general administrative support. (40%)
• Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. (10%)
• Other duties as needed and assigned- Update SharePoint, update Syllabus, update faculty hours, Enter New Faculty Information in Banner, posting schedule. (20%)

Physical Demands:

• (N)Never, (O)Occasionally or (C)Constantly Assessing the accuracy, neatness and thoroughness of the work assigned.
• (C) Requires operation, access, or control of financial resources.
• (N) Requires having a P-Card.
• (N) Driving is a responsibility of this position.
• (N) This position will have direct interaction or care of children under the age of 18 or direct patient care.
• (N) This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).
• (O-New Faculty Information)
• This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.
• (C) This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.
• (C) This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.
• (O) This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.
• (C) This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.
• (N) Operating motor vehicles or heavy equipment with or without reasonable accommodation.
• (N) Noisy environments.
• (N) Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.
• (N) Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.
• (O) Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.
• (N) Work in outdoor elements such as precipitation and wind.
• (N)

The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691, [e-mail].

Minimum Qualifications: Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department. Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.